November 02, 2017 REVISED REQUEST FOR QUOTATIONS FOR PRINTING SERVICES Food and Nutrition Technical Assistance Project III (FANTA) Issue date: Nov 2, 2017 Submit Questions by: Submission Deadline: Contact Persons: November 7, 2017 before 4:30 PM Windhoek, Namibia local time November 9, 2017 before 4:30 PM Windhoek, Namibia local time Zabi Girowal, FANTA Program Officer Email: zgirowal@fhi360.org Alain Otarola, FANTA Operations Manager Email: aotarola@fhi360.org Purpose of the revised RFQ: The revised RFQ reflects the request for two separate quantities, both at reduced quantities of the materials. Also, due date has been extended to November 9, 2017. Purpose FANTA is seeking price quotations from vendors to provide printing services for training manuals, guidelines, and laminated job aids for the Ministry of Health in Namibia. Item Specifications: TITLE OF No. MATERIAL 1 Inpatient bundle TYPE portrait ring bound SPECIFICATION FOR PRINTING Paper Size: A3 size (420X297mm) Color: Full color Paper: White opaque, can be thin offset paper as long as opaque. Lamination: No more than 3 mils (both sides laminated) Matte; All pages should be laminated. Binding: Ring binding in portrait (420 side) Quantity : Provide quote for both quantities in separate lines for 750 & 550 Pages : 10 pages Food and Nutrition Technical Assistance III Project (FANTA) FHI 360 1825 Connecticut Avenue, NW Washington, DC 20009-5721 T: 202-884-8000 F: 202-884-8432 fantamail@fhi360.org www.fantaproject.org
2 Nutrition Assessment, Counselling and Support (NACS) Bundle 3 Nutrition Assessment, Counselling and Support (NACS) Training (Participant Manual) 4 NACS Register 5 NACS Consumption Report. Portrait ring bound Manual Book Book Size: A3 (420X297mm) Color: Full color Paper: White opaque, can be thin offset paper as long as opaque Lamination: No more than 3 mils (both sides laminated) Matte; All pages should be laminated. Binding: Ring binding in portrait; binding along 420 side Quantity : Provide quote for both quantities in separate lines for 750 & 550 Pages : 11 pages Cover: Printed on 300 gsm gloss art paper in full color both sides with bleeds and a thin lamination on one side Inside: 176pp 128gsm sunbrite; text full color Size: A4 Book (29X210mm) Binding: spiral bond Quantity Provide quote for both quantities in separate lines for 750 & 550 Front Cover: 175gsm Linger Cover; cover is plan with text and logo Back Cover: 1050 Micron Inside: 80 gsm bond Size: 297X420mm Binding: Binding should be on the 297mm side Pages: 50 pages, with carbon copy underneath (for a total of 100 pages). Pages should be one-sided only. Pages are all the same. Quantity: Provide quote for both quantities in separate lines for 400 & 350 Hard cover and with carbon copy; cover should just had title and book number. A4 @ 50 Copies in Duplicate Printed first page in black on both sides ¼ Bound with liner and grey Chipboard 1 st copy: Ciro, CB white Numbered and perforated
6 HEW Training Materials Book 2nd copy: Ciro CF green Numbered and Fixed Size:297x210mm Quantity: Provide quote for both quantities in separate lines for 400 & 350 Cover: Printed on 230 gsm gloss art paper in full color both sides with bleeds and a thin lamination on one side Inside: paper: 90gsm full color Size: 297x210 self-cover Number of pages inside: 76 pages Binding: Spiral bond; binding along the 297 side (so the document is in portrait) Quantity: Provide quote for both quantities in separate lines for 2000 & 1500 Submission Requirements and Quote Format: Please include the following in your quotations: All applicable taxes and surcharges Handling costs Delivery timeline Bank wire payment availability Special USAID/Government pricing if available Acceptable forms of payments Response Deadline: - Responses should be submitted by email to Zabi Girowal at zgirowal@fhi360.org and cc: Alain Otarola at aotarola@fhi360.org by 4:30 pm on November 9, 2017 (business working hours Windhoek, Namibia local time). Any quotes received after this deadline may not be accepted and shall be considered non-responsive. FHI 360 will acknowledge receipt of the quotation by return email. - Any questions or requests for clarification need to be submitted in writing to the same email address as above by 4:30 PM on November 7, 2017. Inquiries and answers to inquiries will be shared with all applicants. No telephone inquiries will be answered. Delivery/Shipping Requirements The selected vendor should ship the printed materials to: Ministry of Health and Social Services All materials printed and delivered by the vendor, and all work products, will be considered work for hire and will become the exclusive property of FHI 360. All materials are expected to be delivered at the same time. The vendor must be
prepared to warrant that all deliverables will be free of material faults and errors and that no copyrights have been violated. Proofing is to be done in hard copy. Minimum Requirements: Fulfillment of all specifications and requirements listed above Offer Acceptance Period Submitted quotes should be valid for sixty (60) days from the day of submission to allow adequate time for organizational approval. Evaluation Based on the Lowest Price Technically Acceptable Source Selection Process, award may be made to the offeror submitting the lowest evaluated price that meets the technical requirements as described above and a sample of each item will be requested prior to delivery of the full package to check the quality. Payment Schedule: All payments will be made within thirty (30) days of invoice receipt if items are delivered within timelines to the fullest satisfaction. Contracting Mechanism: A fixed-price purchase order will be awarded to the responsive vendor whose quote will be evaluated as the lowest in price. If equipment and supply amounts need to be shifted during the time period between the signature of a purchase order with the selected vendor and the actual event, FHI 360 will modify the purchase order Terms and Conditions Offerors are responsible for reviewing the terms and conditions described below and in the award template attached. If relevant, attention should be paid to clauses regarding USAID geographic code, marking and branding requirements and equipment and commodity purchases. Disclaimer This RFQ represents only a definition of requirements. It is merely an invitation for submission of proposals and does not legally obligate FHI 360 to accept any of the submitted proposals in whole or in part, nor is FHI 360 obligated to select the lowest priced proposal. FHI 360 reserves the right to negotiate with any or all firms, both with respect to price, cost and/or scope of services. FHI 360 has no contractual obligations with any firms based upon issuance of this RFQ. It is not an offer to contract. Only the execution of a written contract shall obligate FHI 360 in accordance with the terms and conditions contained in such contract. Withdrawals of Proposals Offerors may withdraw proposals by written notice via email received at any time before award. Proposals may be withdrawn in person by an offeror or his/her authorized representative, if the representative s identity is made known and the representative signs a receipt for the proposal before award.
Right to Select/Reject FHI 360 reserves the right to select and negotiate with those firms it determines, in its sole discretion, to be qualified for competitive proposals and to terminate negotiations without incurring any liability. FHI 360 also reserves the right to reject any or all proposals received without explanation. Request for Proposal Firm Guarantee All information submitted in connection with this RFQ will be valid for three (3) months from the RFQ due date. This includes, but is not limited to, cost, pricing, terms and conditions, service levels, and all other information. If your firm is awarded the contract, all information in the RFQ and negotiation process is contractually binding. Offer Verification FHI 360 may contact offerors to confirm contact person, address, bid amount and to confirm that the bid was submitted for this solicitation. False Statements in Offer Offerors must provide full, accurate and complete information as required by this solicitation and its attachments. Conflict of Interest Offerors must provide disclosure of any past, present, or future relationships with any parties associated with the issuance, review or management of this solicitation and anticipated award. Failure to provide full and open disclosure may result in FHI 360 having to re-evaluate selection of a potential offeror. Reserved Rights All RFQ responses become the property of FHI 360 and FHI 360 reserves the right in its sole discretion to: Disqualify any offer based on offeror failure to follow solicitation instructions. Waive any deviations by offerors from the requirements of this solicitation that in FHI 360's opinion are considered not to be material defects requiring rejection or disqualification; or where such a waiver will promote increased competition. Extend the time for submission of all RFP responses after notification to all offerors. Terminate or modify the RFP process at any time and re-issue the RFP to whomever FHI 360 deems appropriate. Issue an award based on the initial evaluation of offers without discussion. Award only part of the activities in the solicitation or issue multiple awards based on solicitation activities. Note 1. FHI 360 will not compensate vendors for preparation of their response to this RFQ. 2. Issuing this RFQ is not a guarantee that FHI 360 will award a purchase order. 3. FHI 360 may choose to award a purchase order to more than one vendor for specific parts of the activities in the RFQ. 4. FHI 360 may request from short-listed vendors a second or third written response to a more specific and detailed scope of work that is based on a general scope of work in the original RFQ.
5. FHI 360 has the right to rescind an RFQ or award prior to signing of a purchase order due to any unforeseen changes in the direction of FHI 360's client (the U.S. Government), be it funding or programmatic. 6. FHI 360 reserves the right to issue a purchase order based on the initial evaluation of offers without discussion. 7. FHI 360 may choose to award a purchase order to more than one vendor for specific goods in the RFQ. 8. FHI 360 reserves the right to waive any deviations by vendors from the requirements of this solicitation that in FHI 360 s opinion is considered not to be material defects requiring rejection or disqualification; or where such a waiver will promote increased competition. End of RFQ