AGENDA LCMTC BOARD OF DIRECTORS Wednesday, May 30 th, 2007 5:00 p.m. to 8:00 p.m. Brown Shoe (1857 Rogers Road) Meeting Room Daniel Sisty, President, Chair 1. CALL TO ORDER 2. DISCLOSURE OF INTEREST 3. APPROVAL OF MINUTES Suggested Motion: THAT, the minutes of the Lanark County Municipal Trails Corporation Board of Directors meeting held on March 5 th, 2007 be approved as circulated. 4. ADDITIONS & APPROVAL OF AGENDA Suggested Motion: THAT, the agenda be adopted as presented. 5. DELEGATIONS & PRESENTATIONS i) Signing of Legal Documents. Craig Halpenny, Barker Willson Barristers and Solicitors. ii) Big Ben Presentation Deferred to the June meeting. Gayda Errett. 6. COMMUNICATIONS i) Thoughts from Paul Frigon on Previous Meeting - attached, page 6. ii) 2007 Provincial Trails Summit - attached, page 7. iii) Trans Canada Trail Proposed Routing, Eastern Ontario Network.- attached, page 14. iv) Potential Trans Canada Trail Connections for Lanark Gap - attached, page 15. 1 of 53
v) Friends of Ontario Recreational Trails Information Meeting February 21 st, 2007- attached, page 16. vi) Friends of Ontario Recreational Trails: Paving of County Road 15 and Cycling Access - attached, page 17. vii) Cycle Ontario Alliance: Request for Board Members - attached, page 18. viii) Trans Canada Trail: Request for Quote Regional-Trail Staff Support Project Consultant - attached, page 20. ix) Trillium Trails Network Ontario Trails Stakeholder Meeting- attached, page 22. x) Ontario Trails Council Website- attached, page 26. xi) Ontario Trails Council Trails Open Ontario- attached, page 27. xii) Municipal World March 2007 Edition: "Lake Ontario Waterfront Trail - Looking Back on 15 Years" and was written by Kate Harries attached, page 28. xiii) Trillium Trails Network - Gold Trails Use Permit Working Group Report attached, page 29. Suggested Motion: THAT, the May 2007 Lanark County Municipal Trails Corporation Board of Directors Communications be received as information only. 7. REPORTS i) LCMTC By-Law No. 2007-01: Conduct of Affairs of the Lanark County Municipal Trails Corporation attached, page 36. Suggested Motion: THAT, By-Law 2007-07, being a by-law relating to the conduct of the affairs of the Lanark County Municipal Trails Corporation be read in short and passed and signed by the President and Secretary. ii) LCMTC Meeting Dates. Suggested Motion: WHEREAS, Section 32 of LCMTC By-Law No. 2007-01 states that the Board of Directors, from time to time, by resolution determine to hold regular meetings of the Board of Directors and shall by such resolution fix the dates or times of such regular meetings of the Board of Directors; 2 of 53
THEREFORE BE IT RESOLVED THAT, the Lanark County Municipal Trails Corporation Board of Directors hold regular meetings on the 3 rd Monday of the month at 5:00 p.m., excluding statutory holidays where an alternate date will be set. iii) iv) Discussion: Corporate Seal. Fleet & Facilities Manager, Jamie Dickey. Review Volunteers Sign-Up Form deferred to a future meeting. v) Sample Press Release deferred to a future meeting. vi) Discussion: Forest Recreation Policy deferred to a future meeting. vii) Eastern Ontario Trails Alliance (EOTA) Report - attached, page 52. Councillor Susan Freeman. viii) ix) OTC Niagara Summit Report (verbal). Councillor Susan Freeman. Trans Canada Trail Eastern Ontario Network Meeting update (verbal). President, Daniel Sisty. x) Trans Canada Link, Volunteers and Co-ordinators (verbal). President, Daniel Sisty. 8. NEW/OTHER BUSINESS i) Request to present the Big Ben Memorial Trail Initiative s Proposal, FORT- Gayda Errett. ii) iii) iv) CGIS for trail mapping. Adoption of Committees. Committee Terms of Reference. 9. NEXT MEETING Monday, June 18 th, 2007. 10. ADJOURNMENT 3 of 53
Board Members: Daniel Sisty, Public, President David Percival, Public, Vice-President Paul Frigon, Public, Secretary Councillor Bruce Horlin Councillor Paul Dulmage Councillor Val Wilkinson Les Humpreys, Public Janet Noyes-Brown, Public Mary Kirkham, Adjacent Land Owner Danielle Shewfelt, LGL District Health Unit Peter Wagland, CAO, County of Lanark Susan Freeman, County of Lanark Staff Members: Steve Allan, Director of Public Works Jamie Dickey, Facilities & Fleet Manager Amanda Mabo, Committee Secretariat/Administrative Assistant cc: Warden Al Lunney Cathie Ritchie, Clerk 4 of 53
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"Lake Ontario Waterfront Trail - Looking Back on 15 Years" 28 of 53
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REPORTS 35 of 53
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EASTERN ONTARIO TRAILS ALLIANCE Thursday January 15, 2007 at 10:00 a.m. Minutes of Board Meeting In Attendance: Bill White, Robert Sararas, Linda Bracken, Susan Freeman, Cindy Cassidy, Jeremy Solmes, Terry Shea, Angela Barry (guest) Dayle Abrams Absent: Shirley Preston, Bill Palmateer, Larry McTaggart, Lou Kirby, Dave Gerow, Gary Smith, Andy Anderson 1. Call to Order: Bill White welcomed all and called meeting to order at 10:10 a.m. 2. Approval of Minutes: Motion Susan Freeman to adopt minutes as read Seconded Linda Bracken Carried 3. Business arising from minutes: Linda asked about graph for sale of trail passes. An up to date copy was handed out to each board member. 4. Financial: We should expect close to $360,000 this year because of partnerships with several ATV clubs who will be selling our passes. Everyone is working together. Trying to match amount with grant. Ontario Trail Council is working with EOTA. Trillium Trail Network brought to table private dollars raised. OTC would keep dollars but dole out to Groups. Should have new business plan by April. We won t participate if not good for us. January 31/07 bank balance $3207.00. There are several payments we are waiting for (approx. $30,000). Motion to Approve Susan Seconded Robert Carried. 5. Correspondence: A. Sharbot Lake Snow Rodeo was sent a press release to use and also information for them to use at the rodeo. B. Barrie Martin Celebration of Trails is looking for someone from EOTA to sit on Committee. No one is available. Let Barrie notify EOTA when events needed. Might produce a rack card showing what is needed to hold events i.e. special events insurance, cost of participating in events on trails. Board members should notify this office of events. Trying to cover motorized use too. Cindy will ask Barrie to come and do presentation for Board members. Motion to approve Jeremy Seconded Terry Carried 6. Board Information Binder Handed out to each new board member. 7. EOTA/OFSC Agreement Lou was not at meeting so defer to next meeting and also Madawaska repairs. Robert suggested we should get agreement before season starts. 8. ATV Club/Municipal Interest OTC and ATV clubs wanting to partner with EOTA, i.e. passes, maintenance. Cindy will meet with Renfrew County next week. HATV wants into Madawaska. Lou thinks they should remain in Haliburton and clubs should stay within County Boundaries. Right now Counties, Clubs, OFSC are all working together. 52 of 53
9. Trillium Trail Network through Ontario Trail Council colour coded system i.e. Blue canoe routes, Gold user pay system, Green no fee. Three consultants have been hired for Business Plan (Ministry of Health Promotion). We should have more information in March or April. Dollars may become available (provincial plan). 10. Trails for Life Grant Might possibly be announced this week. Will be used for auditing trails for safety. Cindy applied for funding ($15,000). Cindy will advise board when announcement has been made. 11. Other Robert asked for list of Board members. Copy handed out. Please check to make sure information is correct and let Dayle know if changes need to be made. Susan wanted to know if anyone from EOTA was being sent to Ontario Trails Conference in May, which is being held in Niagara Falls. She is hoping to go for Lanark County. Cindy will get information from OTC. Terry apologized for missing so many meetings. He is interested in EOTA s ongoing partnership at leisure shows. He is just back from Harrisburg show where he distributed EOTA information. U.S.A. people want to know how they can purchase passes and maps and if PayPal is available. Cindy is looking into passes on our website, something like Park- to-park website. He advised us Angela is taking the lead on brochure for tourism to encourage people to be more involved in rural regions. Brochure is called City Guide to Rural Adventures, and should be done by end of March. The plan is to put these in the hands of people who are already here i.e. staying at hotels, motels, resorts and Chamber of Commerce offices. Terry wanted to know if we had heard from East Quest about information and activities on website. They want permission to use information from our website. He thinks it is a positive thing. Susan suggested using caution. Terry also said MNR never contacted LOL re mapping and inventory. Cindy advised that EODF was coming up with more funds. Cindy is looking into getting funding for website by June. ATV Ontario is supporting LOL ($250 per show). Robert advised that Centre Hastings owns approximately 15 miles south. Reeve will budget $6000 for 2007 for their trails. Cindy said Ontario Reality Corp. is to meet February 23/07 re lines what are they going to do, sell, keep them safe? Linda enquired about how ATV was obtained for Municipality. Cindy will provide her with a letter that was used for the Tweed Fire Dept. Motion to adjourn by Robert Sararas Seconded Jeremy Solmes at 11:15 a.m. Carried Next Meeting will be Thursday March 15, 2007 10:00 a.m. 53 of 53