RFQ 2015-31 Vac Truck The City of Dawson Creek is requesting quotations for the supply and delivery of: - One (1) 2015 Vactor Combination Catch Basin Sewer Cleaner Hydro Excavator This is a Request for Quotations only. By requesting quotations, the City does not intend to enter into, and shall not be considered to have entered into, contractual relations upon the submission of a quotation by any person and no "Contract A" shall be formed between the City and any supplier upon the submission of a quotation. Without limiting the foregoing, the City shall not be obligated in any manner whatsoever to any supplier until a written agreement for the performance of the work herein contemplated has been duly executed. Specifications can be downloaded at www.dawsoncreek.ca. The proponent is solely responsible for ensuring any addenda are downloaded, reviewed, and included in their bid. Questions regarding specifications can be directed to: Mr. Shawn Dahlen, Director of Infrastructure, at 250-784-3624, or via e-mail at sdahlen@dawsoncreek.ca A quotation shall be prepared and submitted at the sole expense of the proponent and without cost to The Corporation of the City of Dawson Creek. All quotations received by the City of Dawson Creek Director of Corporate Administration become the property of The Corporation of the City of Dawson Creek and as such are subject to the Municipal Freedom of Information and Protection of Privacy Act. Quotations sealed in an opaque envelope, clearly marked with the supplier s name and the project name will be accepted up to 2:00 p.m. (local time), June 19, 2015 and will be received by: Brenda Ginter, Director of Corporate Administration City of Dawson Creek 10105-12A St. P.O. Box 150 Dawson Creek, B.C. V1G 4G4
RFQ 2015-31 Vac Truck pg. 2 of 10 A. Quotation Requirements 1. Acceptance: Quotations must remain valid for thirty (30) days after the closing date. 2. Errors: Quotations as received shall be considered final and no quotation shall be altered, amended or withdrawn after the specified closing date. 3. Completion/Delivery/Cancellation: The specified completion or delivery dates should be carefully considered before bidders submit a quote. Failure to meet promised completion/delivery dates may result in cancellation of any subsequent contract. 4. Form: Quotations will not be accepted unless properly signed and submitted on the form provided. Qualifying clauses or exceptions may result in rejection of the quotation. 5. Taxes: Quotations must show appropriate taxes as indicated on the form attached. 6. Awards: The City reserves the right to award the order in part or in full, on the basis of quotations received, unless otherwise specified by the City. 7. Late Quotations: Quotations received after the specified closing time & date, will be rejected and returned. 8. Submission of Bids: The City shall not be bound and the Bidder agrees not to rely upon any written or verbal statements or representations of any other persons, whether employed by the City or not, in the preparation and submission of their bid. 9. Quantities: The City reserves the right to increase or decrease quantities related herein to meet operational or budget requirements. 10. Delivery Requirements: The product must be delivered by October 30, 2015 to the City of Dawson Creek Public Works Yard, Highway 2, Dawson Creek BC. B. Conditions of Purchase 1. Acknowledgement/Acceptance: The City intends to award a contract through the issuance of written confirmation of acceptance of the bid. The bidder shall be required to countersign the agreement to purchase, such written acceptance to constitute acceptance of the entire order and its conditions. 2. FOB Point: Offloaded at the City specified site or unless otherwise specified, as shown assigns responsibility for the unloading operations by the successful bidder. 3. Shipments: The City reserves the right to cancel this order, if the contract delivery date shown herein, is not met. All materials must be transported based on the conditions herein.
RFQ 2015-31 Vac Truck pg. 3 of 10 4. Indemnity: Notwithstanding the providing of insurance coverage by the Bidder, the Bidder hereby agrees to indemnify and save harmless the City, its officers, agents, servants and employees and each of them from and against all claims, demands, losses, costs, damages, actions, suits or proceedings by whomever made, brought or prosecuted and in any manner based upon, arising out, related to, occasioned by or attributable to the activities of the Bidders, its servants, agents, sub-contractors and sub-subcontractors, in providing the services and performing the work of this Contract, excepting always liability arising solely out of the negligent act or omission of the City. 5. Business License: The successful bidder may be required to have a valid and appropriate City of Dawson Creek business license. 6. General Conditions: It is agreed and understood that: The City shall not be obliged to purchase any goods or services from any bidder until a written confirmation of acceptance of a bid has been issued to the bidder. Any discussions, inspections or meetings with City staff will not constitute an expressed approval to purchase. C. Specifications Unit to be 2015 model year One (1) 2015 Vactor Combination Sewer Cleaner Hydro Excavator Single engine, Fan, 12 Yard Debris Body, 1300 Gallons of Fresh Water Tandem Axle Truck 2015 Vactor Diesel Engine 275 300 Horsepower, 775-850 LB/FT torque @1200-1400 RPM with electronic interface connections Must meet all current emission standards Donaldson Air Cleaner 130 AMP Alternator Battery Box (boxes) frame mounted, 1150 CCA Batteries c/w threaded studs (dual) Frame ground return for battery cables Minimum 15.0 CFM Air Compressor Engine shut down protection system Stationary cab mounted right hand vertical exhaust c/w muffler Muffler/Tail Pipe shield Horten Fan Clutch Assembly Primary & Secondary Fuel Filtration Full Flow Oil Filter Minimum 720 square inch radiator Antifreeze pre-charged SCA Heavy Duty Coolant Constant tension hose clamps Engine Block Heater 12 Volt Starting System
RFQ 2015-31 Vac Truck pg. 4 of 10 Transmission and Equipment Allison 3000 RDS P Automatic (or equivalent) 5 speed with O.D. programmed for Utility/P & D/General Truck Interface connectors Transmission must allow for two Live Drive power take off. Magnetic drain plugs in Engine, Transmission and Differentials Electronic push button, dash mounted shift control Transmission cooler Front Axle and Suspension 20,000 pound Front Axle 16.5 x 6 Drum Brakes, Front Front Brake Shields Oil Lubricated Front Hubs Automatic Slack Adjusters Power Steering 20,000 pound tapered Leaf Spring Front Suspension Front Suspension to be equipped with bushings and seals Front Shock Absorbers Rear Axle and Suspension 46,000 pound Rear Axles, Heavy Duty 6.14 Ratio Driver Controlled Differential Lock, both Rear Axles 16.5 x 7 Drum Brakes Automatic Slack Adjusters Spring Parking/Emergency Brakes on both drive axles 46,000 pound, 4 bag air ride suspension Shock Absorbers on both axles (minimum 51 spacing) Air Suspension dump valve with indicator light, gauge and buzzer Brake System Brake system to meet all CMUSS Standards in effect at the time of manufacture. Brake system is for a straight truck with a one valve parking brake control Steel air reservoirs Drain valves with manual pull cables that are easily accessible to the operator on all reservoirs Air dryer Wheel Base 250 Frame Reinforced frame Painted black
RFQ 2015-31 Vac Truck pg. 5 of 10 Frame rails must have no protrusions outboard and both rails must be clear from back of cab to rear suspension including the underside Painted steel front bumper Fuel Tanks and Equipment Minimum 150 liter rectangular fuel tanks c/w integral access/egress non-slip steps mounted on left and right side Fuel tanks should not extend beyond the rear of the cab Fuel system should provide equal flow without the use of a cross-over line Fuel lines should be reinforced nylon Tires and Wheels 11R x 22.5 14 ply tires premium highway tread steering 22.5 x 8.25 steel disc, 10 hole hub pilot steering 11R x 22.5 14 ply tires premium highway grip Drive axles 22.5 x 8.25 steel disc, 10 hole hub pilot drive axles Aluminum wheels Cab Cab must be air suspended Grab handle LH and RH to assist with access and egress Stationary grille Fiberglass hood and front fenders tilting Electric horn Dual heated, power rear view mirrors, door mounted to accommodate 102 width LH and RH 6 convex mirrors mounted under rear view mirrors Manual window regulators Black rubber floor mats with insulation Heater, Defroster, and Air Conditioner Cab insulation for sound and temperature Automatic self re-setting circuit breakers 12 volt negative ground electrical system Manual door locks Bostrom or equivalent high back air suspended drivers seat, vinyl with cloth insert and arm rests Bostrom or equivalent mid back non-suspended passenger seat, vinyl with cloth insert Tilt steering with 2-spoke steering wheel Driver & passenger interior sun visors Standard driver information package and dash gauges Electric windshield wipers/washers with intermittent capabilities Heavy duty 25 amp flasher to accommodate up to 12 lamps Back-up alarm PTO hour meter Paint Body White, Chassis Black
RFQ 2015-31 Vac Truck pg. 6 of 10 2015 Vactor Combination Catch Basin Sewer Cleaner Hydro Excavator - Hose Reel / Controls 600 of 1 capacity, front mount telescoping rotating hose reel must telescope 15 directly forward on a straight line along centerline axis of truck. Rotate a minimum 270 degrees Manufactured out of ¼ spun steel material 600 x 1 sewer hose/ 6250 psi burst pressure An adjustable 1 rotating swivel joint with replaceable seals in the inlet line Hydraulic motor driven, double row sprocket and chain drive Oil dampened water pressure gauge, directional control valve, variable reel speed control Water on/off valve, boom pendant control plug-in, hose reel tilt valve, vacuum relief switch, engine throttle 1 x 3 leader hose (2) 30 degree Sanitary nozzle with tungsten carbide inserts (40,50,60 or 80 GPM) o General purpose storm nozzle 80 GPM o 15 degree Sanitary nozzle with tungsten carbide inserts o 30 degree Sand nozzle with tungsten carbide inserts Nozzle pipe extension Flexible hose guide Hose footage counter Dual roller hose level wind guide Tachometer/hour meter Rodder Pump Valves (2) ½ high-pressure ball valves (in lieu of drain plugs) Boom 8 Hydraulic, extendable, 180 degree hydraulic rotation, front mounted boom with 8 vacuum system-rubber reinforced suction hose Electric-over-hydraulic system (up/down/left/right) Wireless Remote Boom pendant Boom secured at front bumper Cab protection, mounted on unit sub-frame Boom cradle for boom while in transit Front joystick boom control Debris Body 12 cubic yard volumetric capacity Manufactured from corrosion and abrasion resistant Exten steel minimum 3/16 thickness Minimum yield point of 50,000 psi, minimum tensile strength of 70,000 psi Cylindrical design, ¼ dome head and rear door (2) separate 10 ports with hinged screens for compressor air passages Debris body mechanical three position load level indicator located at curbside Full sized domed rear door, hinged at the top complete with hydraulic door locks & grabber, no manual locks accepted
RFQ 2015-31 Vac Truck pg. 7 of 10 Single piece replaceable neoprene seal Front, external mounted, trunnion style, power up/power down, hydraulic dump cylinder 50 degree debris body dump angle Dump controls located at central curbside position, behind truck cab 60 dump height Debris deflector plate Debris Body Flushout System 80 gpm @ 2500 psi. Flush out nozzle with eight (8) tungsten carbide tipped nozzles are mounted at the front interior of debris body, sized to utilize the unit s water pump system at full capacity to scour the debris body. The control valve is to be located at the rear curbside of the machine Stainless steel ball float shut-off cages Valve with Camloc 6 knife full opening blade type located on rear door used for decanting water with Camloc couplers. Valve is to be located on right side of rear door at approximately 2 to 3 o clock position. Single filtration screen to prevent large debris entering the drain pipe and valve. 10 lay flat drain hose with storage to be supplied. Camloc hose ends for quick disconnect of the hose from the valve. Splash Shield Rear Door Mounted around the outer circumference of the rear door to direct liquid or debris away from the chassis, constructed of ExTen steel. Bolted to the outside diameter on the rear flange of the debris body. Located from the 3 to 9 o clock position. Deflector Plate in Debris Body Vacuum System Pick-up Hose Connection between body and vacuum system are to be self-adjusting pressure fit type Vacuum system hose and boom assembly does not raise with the debris body Standard pipe package: (1) 8 x 3 flanged aluminum pipe, (2) 8 x 5 flanged aluminum pipe, (1) 8 x 6 6 aluminum catch basin nozzle with steel reinforced tip, (4) 8 quick clamps Fold down pipe rack curb side and road side Fan flush out system Water Heater 800,000 BTU The heater shall have a no flow or high temperature burner shutdown, an on/off rocker switch, a dial type thermostat for temperature control, a fuel pressure, an LCD digital hour meter display and a water temperature gauge on the outlet of the heater
RFQ 2015-31 Vac Truck pg. 8 of 10 Water Pump System The water pump will be set up to produce 80 gpm/2500 psi water system Water pump output will be certified Water pump to have a rated capacity of 100 gpm or 2500 psi Pump will have jackhammer action Water pump will have a flooded suction intake line Water pump can run without water for 30 minutes Hydraulic pressure relief set at 2500 psi Water pump is hydraulic driven, double acting, single piston water pump design An electric switch is located at the front hose reel for water pump on/off The water pump may be shut-down at any speed A catch basin wash down system rated 20 gpm/600 psi adjustable spray handgun with ½ x 35 hose and quick coupler to be supplied Midship handgun quick-connector with shut-off valve 3 drain valve at water pump Front and read hand gun couplers Water pump hour meter 1 water relief valve for vactor water pump Debris Body Vacuum Relief Nitrogen Filled Accumulator System 3 Y-Strainer at Water Pump Installed prior to the water pump suction inlet to serve as an additional filtering device. The Y-filter is to include a 3 stainless steel, 80 mesh filter screen Multi-Flow System with Nozzle Storage Rack Jet-rodder water to pump to be equipped with a hydraulic driven system, a variable displacement piston type hydraulic pump. Dial control at the Front station and changing nozzles to allow operator to vary the flow and pressure of the water pump independently Cold Weather Recirculation 12 GPM, driven from auxiliary engine power-take-off pad. Auxiliary engine (while running) supplies power to the high pressure water pump for water circulation through the water pump back to the water tanks. Function for cold weather protection while in motion or at stationary mode. NOTE: Recirculate through boiler and hydro excavation kit. Hydro Excavation Kit 50 of HP hose on a spring retractable hose reel mounted on front bumper, to include hand gun, (2) 3 extensions and (2) nozzles Additional side mounted 50 of HP hose on a spring retractable hose reel, to include hand gun, (2) 3 extensions and (2) nozzles
RFQ 2015-31 Vac Truck pg. 9 of 10 Water Tanks 1300 US gallon capacity Multiple cylindrical, (.100 aluminum #5052) water tanks with baffles Tanks to be separate from debris body Located at frame level behind cab and over rear axle Curbside water level guage 4 Anti-syphon device (air gap) Anti-splash valve located at water fill 3 Y-filter at water fill with 80 mesh stainless steel strainer 2.5 x 25 water fill hose with hydrant connector Water tanks are to be vented 2 tank drains at low point in tanks Low water warning light Air purge Electrical The entire electrical system will be vapor sealed to a NEMA 4 standard All electrical connections will have no exposed wires or terminals Lights to be shock mounted Wiring to be color coded Include a hand held light Hydraulic System 67 gallon capacity reservoir with baffle Sealed inspection port, for tank clean-out Replaceable suction line strainer 10 micron spin-on type return line filter Sight glass for hydraulic oil level Fill port breather cap Hydraulic variable flow, dual PTO s, dual hydraulic pumps Paint All metal shot blasted to a near white finish All metal will be phosphorous washed for paint adhesion The unit will air dry and final cleaning process performed Two mil primer coat to be applied Two mil Dupont urethane finish paint to be applied All painting process to be done prior to mounting of the equipment on the chassis Minimum 8 hour paint curing prior to installation Options Mud flaps Circuit Breakers Tow hooks front and rear Remote grease manifold
RFQ 2015-31 Vac Truck pg. 10 of 10 36 X 18 X 18 aluminum tool box 70 x 12 x 12 aluminum tool box Hand light c/w bumper plug LED lights Plastic lube chart Revolving Light Mounted Bar and Directional Arrow Mounted on Rear D. Vac Truck to be Traded In (As is, Where Is): 2007 Model 2112 Vactor Combination Catch Basin Sewer Cleaner Hydro Excavator on a 2008 International Chassis (City Unit SC-8) 57,017 km as of June 4, 2015 5,558 hours as of June 4, 2015 May be viewed at City of Dawson Creek Public Works Yard, Highway 2, Dawson Creek. Arrangements to view may be made with Bob, Mechanic, at 250-719-1328 or Dawn, Public Works Clerk, at 250-784-3623.
RFQ 2015-31 Vac Truck Bid Form Pg 1 of 1 City of Dawson Creek RFQ 2015-31 Vac Truck Bid Form Company: Contact: Date: Phone: Cell: Fax: Address: Email: LUMP SUM BID - Description Supply and Delivery of one 2015 Vactor Combination Catch Basin Sewer Cleaner Hydro Excavator as described in RFQ 2015-31 - Section C Specifications PST if applicable GST if applicable Less Trade-In allowance for City of Dawson Creek 2007 Vac Truck as described in Section D: NET BID PRICE PRICE** ** Price must include all applicable fees, levies and charges except taxes which are to be shown separately. Conflict of Interest Information - Please mark below the appropriate response: Provided on a separate sheet: No conflict exists for my company: The undersigned has carefully examined the documents for the City of Dawson Creek RFQ 2015-31, including Addendum Nos. (insert if any) and is authorized to submit this bid on behalf of the company. Company Representative (signature) X Name: Title: