10405 Merrill Road P.O. Box 157 Hamburg, MI 48139 Phone: 810.231.1000 Fax: 810.231.4295 www.hamburg.mi.us AGENDA HAMBURG TOWNSHIP MUNICIPAL UTILITIES COMMITTEE MEETING WEDNESDAY, NOVEMBER 9 th, 2016 2:30 P.M. 1. Call to Order 2. CALL TO THE PUBLIC 3. Correspondence 4. Approval of the Agenda 5. Approval of the Minutes 6. Unfinished Business *A. LCWA Information/Updates *B. DTE Power Supply Issues 7. Current Business A. DPW Monthly Report October Statistics B. Olympia Development Co. Sewer Connection Agreement 8555 Sunrise Mist Dr. C. Olympia Development Co. Sewer Connection Agreement 8687 Sunrise Mist Dr. D. Gary Sewer Connection Fee Review 10098 Imus Rd. E. REU Review/Additional Tap Fee Issue 10184 Industrial Drive F. Lam Direction Sewer Connection Agreement 7575 E. M-36 G. Grinder Pump Replacement Recommendation 8128 Halfway Dr. H. I. J. K. L. 8. Call to the Public 9. Informational/Educational Material 10. Adjournment * No information available in packet. ** Information included in previous Municipal Utilities Committee meeting packet(s).
HAMBURG TOWNSHIP MUNICIPAL UTILITIES COMMITTEE WEDNESDAY, OCTOBER 12 th, 2016 2:30 P.M. 10405 MERRILL ROAD, HAMBURG, MI 48139 1. CALL TO ORDER The meeting was called to order by Hohl at 2:30 p.m. Roll Call of the Committee: Present: Hohl, Hahn, Menzies Absent: None Also Present: Dave Podvoyski and Brittany Campbell 2. CALL TO THE PUBLIC Hohl opened the call to the public and seeing no response, closed the call to the public. 3. CORRESPONDENCE There was no correspondence to be addressed at this meeting. 4. APPROVAL OF THE AGENDA MOTION BY HOHL, SUPPORTED BY MENZIES TO APPROVE THE AGENDA AS PRESENTED. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. Unfinished Business: A. LCWA Information/Updates B. DTE Power Supply Issues Current Business: A. DPW Monthly Report September Statistics B. Mitchell Building Co. Sewer Connection Agreement 4696 Downing Dr. C. Mitchell Building Co. Sewer Connection Agreement 4686 Downing Dr. D. Mitchell Building Co. Sewer Connection Agreement 4676 Downing Dr. E. Grinder Pump Replacements Authorization & Release of Schedule F. Olympia Development Co. Sewer Connection Agreement 8711 Chambers Rd. Page 1
Hamburg Twp. Municipal Utilities Committee Regular Meeting October 12, 2016 Page 2 5. APPROVAL OF THE MINUTES MOTION BY HOHL, SUPPORTED BY MENZIES TO APPROVE THE MINUTES OF THE SEPTEMBER 7 th, 2016 MUNICIPAL UTILITIES COMMITTEE MEETING AS PRESENTED. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. 6. UNFINISHED BUSINESS A. LCWA Information/Updates. MOTION BY HOHL, SUPPORTED BY MENZIES TO TABLE ALL UNFINISHED BUSINESS UNTIL NEW INFORMATION IS AVAILABLE. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. B. DTE Power Supply Issues. MOTION BY HOHL, SUPPORTED BY MENZIES TO TABLE ALL UNFINISHED BUSINESS UNTIL NEW INFORMATION IS AVAILABLE. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. 7. CURRENT BUSINESS A. DPW Monthly Report September Statistics. Podvoyski noted that the Wastewater Treatment Plant (WWTP) was in compliance for the month of September. A sludge haul has been scheduled for later this month. Podvoyski stated that due to a buildup of duck weed there were a number of problems with the aerators at the Portage-Base Lake WWTP. Podvoyski noted that due to the issues at Portage that the manhole inspection program had slowed down but the DPW staff is now completing inspections again and have completed more this week. All of the manholes look pretty good so far with the main issue being closed air relief valves. Those have been opened and are now functioning properly. Hohl noted that he has been working with Verizon Wireless in regards to putting a cell phone tower on the WWTP property. The cell tower lease will be the standard $18,000.00 per year agreement. MOTION BY HOHL, SUPPORTED BY HAHN TO NOTE THE DPW MONTHLY REPORT AS RECEIVED AND TO BE FILED, INCLUDING THE DPW MANHOLE INSPECTION REPORT, AND TO ALSO FORWARD A COPY TO THE TOWNSHIP BOARD AS AN AGENDA ITEM FOR THEIR REVIEW. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. Page 2
Hamburg Twp. Municipal Utilities Committee Regular Meeting October 12, 2016 Page 3 B. Mitchell Building Company Sewer Connection Agreement 4696 Downing Dr. MOTION BY HOHL, SUPPORTED BY MENZIES TO APPROVE THE MITCHELL BUILDING COMPANY SEWER AGREEMENT FOR A DIRECT CONNECTION AS PRESENTED, AS ALL OF THE ESTIMATED SEWER FEES WERE PAID UP-FRONT IN CASH. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. C. Mitchell Building Company Sewer Connection Agreement 4686 Downing Dr. MOTION BY HOHL, SUPPORTED BY HAHN TO APPROVE THE MITCHELL BUILDING COMPANY SEWER AGREEMENT FOR A DIRECT CONNECTION AS PRESENTED, AS ALL OF THE ESTIMATED SEWER FEES WERE PAID UP-FRONT IN CASH. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. D. Mitchell Building Company Sewer Connection Agreement 4676 Downing Dr. MOTION BY HOHL, SUPPORTED BY MENZIES TO APPROVE THE MITCHELL BUILDING COMPANY SEWER AGREEMENT FOR A DIRECT CONNECTION AS PRESENTED, AS ALL OF THE ESTIMATED SEWER FEES WERE PAID UP-FRONT IN CASH. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. E. Grinder Pump Replacements Authorization & Release of Schedule. Campbell explained that the DPW staff has identified the a few grinder pump stations that need to be replaced as soon as possible. Campbell is in the process of securing easements from the homeowners on Cowell Road. Easement grants have already been secured for the other 2 properties. The Contractor, C & E Construction Company has provided a price for the replacements at $4,450.00 per unit which reflects a slight increase in the charge from the electrician. The Contractor will complete the work this fall. MOTION BY HOHL, SUPPORTED BY MENZIES TO DIRECT THE UTILITIES COORDINATOR TO DRAFT THE NOTICE TO PROCEED FOR THE SUPERVISOR AND CONTRACTOR S SIGNATURES APPROVING THE FOUR (4) GRINDER PUMP REPLACEMENTS AT THE PRICE OF $4,450.00 EACH AND TO SCHEDULE THE WORK TO BE COMPLETED WITHIN ONE (1) MONTH OF THE DATE OF ISSUANCE OF THE NOTICE. Ayes: Hohl, Hahn Absent: Menzies Nays: None Motion carried. Page 3
Hamburg Twp. Municipal Utilities Committee Regular Meeting October 12, 2016 Page 4 F. Olympia Development Company Sewer Connection Agreement 8711 Chambers Rd. MOTION BY HOHL, SUPPORTED BY HAHN TO APPROVE THE OLYMPIA DEVELOPMENT COMPANY SEWER AGREEMENT FOR A DIRECT CONNECTION AS PRESENTED, AS ALL OF THE ESTIMATED SEWER FEES WERE PAID UP-FRONT IN CASH. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. 8. CALL TO THE PUBLIC Seeing no requests to address the Sewer Committee, Hohl closed the call to the public. 9. INFORMATIONAL/EDUCATIONAL MATERIAL There was no information and/or educational material available for this meeting. 10. ADJOURNMENT MOTION BY MENZIES, SUPPORTED BY HOHL TO ADJOURN THE MEETING. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. The meeting was adjourned at 2:45 p.m. The foregoing is considered to be a true and accurate record of all items discussed. If any discrepancies or inconsistencies are noted, please contact the writer immediately. Respectfully submitted, Brittany K. Campbell Hamburg Township Utilities Coordinator Page 4
FAX (810) 231-4295 TELEPHONE: (810) 231-1000 P.O. Box 157 10405 Merrill Road Hamburg, MI 48139 NO INFORMATION AVAILABLE FOR MUC PACKET
10405 Merrill Road P.O. Box 157 Hamburg, MI 48139 Phone: 810.231.1000 Fax: 810.231.4295 www.hamburg.mi.us To: Municipal Utilities Committee From: Tony Randazzo Date: 11-03-2016 Re: DPW Monthly Report 1. The Wastewater Treatment Plant was out of compliance for one day in October because of high phosphorus. 2. The manhole inspection program resumed as the aerator problem at the Portage plant has subsided. We are now on Shoreview Ln. 3. Biotech Agronomics has started the fall sludge haul.
HAMBURG TOWNSHIP DPW ACTIVITY TRACKING CHART 2015 VERSES 2016 DPW Activities Jan-15 Jan-16 Feb-15 Feb-16 Mar-15 Mar-16 Apr-15 Apr-16 May-15 May-16 Jun-15 Jun-16 Jul-15 Jul-16 Aug-15 Aug-16 Sep-15 Sep-16 Oct-15 Oct-16 Nov-15 Nov-16 Dec-15 Dec-16 Grinder Calls 35 26 52 27 43 44 31 37 52 52 56 54 65 60 61 72 53 76 45 43 48 51 Grinder Replacements 29 19 23 19 27 37 25 33 46 39 44 48 54 51 50 56 40 70 38 41 36 45 Grinder Repairs 25-11 20-8 23-9 38-8 40-4 41-3 26-5 32-7 49-9 62 48-11 54-10 51-13 44-9 49-2 71-5 48-25 69-11 52-5 50-5 48-5 56-4 Grinder Star - Ups 4 2 0 2 0 2 4 2 3 1 5 4 4 3 5 2 4 4 0 5 2 3 Grinder Deact. 0 1 0 0 1 0 1 1 0 0 1 0 1 0 0 0 0 0 1 1 1 0 Sewer Repairs 0 0 0 0 0 0 0 1 0 0 1 1 2 1 2 2 1 0 0 0 0 0 WWTP Alarms 5 4 3 6 2 4 6 3 4 3 4 4 4 7 4 3 2 6 4 5 5 8 Year End Year End Total 15 Total - 16 592 491 457 413 463-70 34 27 6 3 6 5 51 45 Hamburg Road Lift 2 2 0 2 0 3 0 1 2 0 2 3 4 5 2 4 2 4 1 3 6 2 15 27 Winans Road Lift 2 2 1 2 0 3 0 1 2 2 2 7 4 8 2 4 4 3 1 3 4 2 KESS RD. Lift 2 3 0 4 0 5 0 4 2 5 2 2 4 8 3 4 4 7 1 6 6 3 Ore Station Alarms 2 4 2 3 0 2 0 1 2 2 1 7 4 5 2 4 1 10 1 8 11 8 School Alarms 0 0 1 2 0 2 1 0 2 0 3 0 6 4 0 3 2 1 1 4 1 4 Grinder Reacts 1 0 0 1 0 0 1 0 0 0 1 0 2 1 1 0 0 0 0 2 0 0 Rustic Station 0 1 0 4 0 1 1 0 4 0 1 1 4 5 3 3 5 2 1 3 2 2 Medical Center 0 0 0 2 0 0 0 0 2 0 2 1 4 1 3 1 1 1 1 2 1 1 Miss Dig Stakings 43 52 32 48 42 135 162 186 255 220 285 265 295 305 195 220 175 205 158 215 135 125 24 35 27 48 34 46 21 16 6 4 23 20 15 8 1,902 1,851 Grinders in stock 72-2 26-1 68-2 26-1 65-2 23-1 60-1 23-1 51-1 19-1 43-1 16-1 42-1 15-1 37-1 64-4 35-1 59-4 35-1 52-4 33-1 29-1 Chilson Commons 2 1 0 2 0 1 0 0 2 0 0 0 4 2 2 2 1 1 1 2 1 1 14 Overtime call outs 19 15 24 21 20 25 19 23 28 31 26 29 41 30 40 38 26 33 22 23 31 19 315 11 268 PLANT -EFF./MO. 8.6 8.8 7.9 8.2 8.9 9 8.3 8.5 8.9 8.5 9.2 8.5 9.5 9.1 8.8 9 8.6 8.4 8.6 8.6 8 8.8 86.6 AVE. DAILY/ MG 0.28 0.28 0.29 0.28 0.29 0.29 0.28 0.28 0.29 0.29 0.3 0.29 0.3 0.3 0.28 0.3 0.27 0.29 0.27 0.3 0.26 0.28 2.9 MAX. DAILY MG. 0.3 0.3 0.317 0.3 0.323 0.3 0.3 0.3 0.31 0.3 0.35 0.31 0.35 0.35 0.31 0.35 0.31 0.31 0.3 0.31 0.33 0.3 3.13 PLANT- INF/ MO. 9.3 9.8 8.4 8.3 9.7 9.9 9.1 9.5 9.6 9.6 10.1 9.5 10.2 10.2 9.8 9.9 9.5 9.5 9.4 9.5 9.1 9.8 95.7 AVE. DAILY /MG 0.3 0.32 0.3 0.32 0.314 0.35 0.301 0.31 0.32 0.31 0.34 0.33 0.33 0.34 0.31 0.33 0.31 0.32 0.32 0.31 0.3 0.3 3.24 MAX. DAILY MG. 0.33 0.36 0.343 0.354 0.352 0.35 0.342 0.35 0.392 0.35 0.413 0.35 0.37 0.35 0.35 0.35 0.35 0.34 0.32 0.33 0.34 0.34 3.484
10405 Merrill Road P.O. Box 157 Hamburg, MI 48139 Phone: 810.231.1000 Fax: 810.231.4295 www.hamburg.mi.us MUC Cover Sheet ITEM 7.D. Gary Sewer Construction Cost Review and Refund Request 10098 Imus Rd. Reason for MUC Review: Pursuant to the Policies and Procedures for Sewer Connection, Ronald and Rebecca Gary deposited $14,394.90 with Hamburg Township on March 15, 2016 to cover the sewer installation and connection costs for their new home constructed at 10098 Imus Road. A request for bid was sent out for completion of the sewer installation. The property owners selected the lowest bidder, C & E Construction Co., Inc., to complete the sewer construction work. The sewer installation work was started on Wednesday, October 5, 2016 and completed on Thursday, October 6, 2016. The home now has a fully functioning sanitary sewer connection. Actual Construction Charges: The estimated construction charges under the bid proposal were $3,950.00. The actual construction charges were $3,950.00 leaving an excess balance of $0.00 a total wash of fees. As, a result no refund or invoice is due to the property owner. Proposed Action by MUC: Upon review and approval by the Committee, a motion should be made to note the Utilities Coordinator s cost review as received and to be filed. NOTE: On August 21, 2012 the Township Board voted to amend the sewer refund policy to require that the estimated sewer project costs be deposited into a non-interest bearing Escrow account. Therefore, no interest payments are due as part of the sewer cost review. October 14 th, 2016
Sewer Project Cost Review Amounts effective through 11/15/16 Refund Due to Participant Sewer Project Address Participant (Payee) Amount Imus Road/Gary 10098 Imus Rd. Ronald J. & Rebecca L. Gary $0.00 9043 Buckhorn Ln. Brighton, MI 48116 Total to be Paid $0.00 1 Pending approval of C & E Construction Co. invoice #2041 on 11/01/16. Restoration has been completed for this project. C:\2014 Utilities Info\Sewer Extensions\Sewer Connects and Extensions\Finished\FY '16-'17\11-09-2016\Gary Summary - 10098 Imus Rd. 10/14/2016 9:01 AM
Sewer Connection - Parcel Tax ID Number 15-28-200-064 Imus Road/Gary Address 10098 Imus Rd. G/L Acct 198-784 Costs Item Provider Date Invoice Costs Balance Construction C & E Construction Co. 10/13/16 2041 $3,950.00 Legal Fees John Drury $0.00 Inspections ($1.50/ft) Hamburg Township $0.00 Engineering Fees Stantec $0.00 Administration Fee Hamburg Township $400.00 Grinder Pump Purchase Hamburg Township $3,297.00 Connection Charge Hamburg Township $6,747.90 $14,394.90 Deposit 03/15/16 $14,394.90 $0.00 Change Feet Rate (/ft) Oversizing Credit None $0.00 Subtotal $0.00 Accrued Interest Due To Property Owner $0.00 Total Due To (From) Property Owner $0.00 G/L Distribution Account Number Amount Debit or Credit Original Estimates Main Line Main Line GPS system 590-003.000-620.000 3950.00 Cr GPS system Legal Legal Inspections Inspections Engineering Engineering Interest A/R 590-000.000-198.784 590-000.000-041.000 3950.00 Dr C:\2014 Utilities Info\Sewer Extensions\Sewer Connects and Extensions\Unfinished\Imus Road (10098) - Gary 10/14/2016 8:31 AM
10405 Merrill Road P.O. Box 157 Hamburg, MI 48139 Phone: 810.231.1000 Fax: 810.231.4295 www.hamburg.mi.us MEMORANDUM ITEM 7.E. To: Patrick J. Hohl, Supervisor Hamburg Township Municipal Utilities Committee From: Brittany K. Campbell, Utilities Coordinator Date: October 19 th, 2016 Re: REU Review/Additional Tap Fee Issue 10184 Industrial Drive --------------------------------------------------------------------------------------------------------------------------------- Mr. Sean Cummins purchased the property at 10184 Industrial Drive on September 27, 2011 through an unrecorded Land Contract. The property identified as Parcel #15-25-200-067 was formerly Gil Tool. Mr. Cummins has requested a Land Use Permit to allow for auto sales and currently uses the property as an auto repair/collision body shop. A Land Use Permit was not acquired when the property was converted by Mr. Cummins into the auto repair/collision body shop. Gil Tool, when the Village sewer district was established in 1988, was assigned one (1) sewer tap: Pursuant to Appendix 1 of the Table of Unit Factors of Ordinance No. 69F, the Wastewater and Administration Ordinance, the tenant must complete an REU Review for the Change of Use. Mr. Cummins feels he has not changed the use of the property even though it is now used as an Auto Repair/Collision Body Shop plus the request to add Auto Sales. Gil Tool was not assessed for either of these uses. Based on the change of use the property would be assessed 1.00 REUs for the premise plus 0.40 REUS per 1,000 square feet. The building is 3,200 sq. ft. (A 1,000 sq. ft. trailer currently on the property was not included in the calculation as it is not connected to the sewer system). This use should be assessed as follows: Auto Repair/Collision Body Shop plus Auto Sales 1.00/premise + (3,200 sf/1000 sf) X 0.40 REU = 2.28 REUs The property is already assessed for 1.0 REU so the difference would be 1.28 REUs at an additional cost of $5,760.00 (1.28 x $4,500/REU). Mr. Cummins objects to paying any additional tap fees. No application for REU Review has been filed by the tenant due to his claim he has not changed use of the property and shouldn t have to pay any tap fees. He was then told to attend the next MUC meeting to discuss his dispute.
10405 Merrill Road P.O. Box 157 Hamburg, MI 48139 Phone: 810.231.1000 Fax: 810.231.4295 www.hamburg.mi.us ITEM 7.G. MEMORANDUM To: Patrick J. Hohl, Supervisor Hamburg Township Municipal Utilities Committee From: Brittany K. Campbell, Utilities Coordinator Date: November 3 rd, 2016 Re: Grinder Pump Replacement Recommendation - 8128 Halfway Drive --------------------------------------------------------------------------------------------------------------------------------- On October 28 th, 2016 the DPW staff had to run a new power cable to an old 200 grinder can at 8128 Halfway Drive in the Ore lake sewer district. Dave Podvoyski, the DPW Field Superintendent, has confirmed the can is in bad shape and recommends that the grinder pump be replaced. I am working to secure an easement grant from the property owner prior to the grinder pump replacement. The Township can proceed with these grinder pump replacements as soon as the easement is granted. Greg Harris with C & E Construction Company has provided a price of $4,450.00 per grinder pump replacement. Mr. Harris should be able to complete the grinder pump replacement this fall. Upon approval of the Committee, the Utilities Coordinator should draft the Notice to Proceed for the Supervisor and Contractor s signature to approve the grinder pump replacement and schedule the work to be completed within one (1) month from the date of issuance of the Notice.