City of Grand Forks Staff Report

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City of Grand Forks Staff Report Service/Safety Committee May 27, 2014 City Council June 2, 2014 Agenda Item: Consideration of Bids for City Project Nos. 7152 Dist. No. 501; 7153 Dist. No. 317 and 7154 Dist. 502 Sanitary Sewer, Watermain and Storm Sewer for Columbia Park 33 rd Resubdivision (S 26th St. and Diamond Drive) Submitted by: Engineering Department, Rich Romness, PE (Assistant City Engineer) Staff Recommended Action: Award contract to low bidder, United Crane & Excavation in the amount of $381,425.40 for Sanitary Sewer, Watermain, and Storm Sewer for Columbia Park 33 rd Resubdivision (S 26 th St and Diamond Dr): 7152, District No. 501 Sanitary Sewer 7153, District No. 317 Watermain 7154, District No. 502 Storm Sewer Committee Recommended Action: Council Action: BACKGROUND: Bids were received on May 19, 2014 with a low bid of $381,425.40 submitted by United Crane & Excavation. The bid from Molstad Excavating, Inc. did not include a signed Non-Collusion Affidavit and therefore was not read. Molstad Excavating, Inc. is not requesting a waiver of this irregularity. The low bid was approximately 11% below the engineer s estimate of $426,336.00. This project consists of the installation of sanitary sewer, watermain and storm sewer to serve Columbia Park 33 rd Resubdivision. All costs for projects 7152 to 7154 will be special assessed to benefitting properties. The property owner has submitted a letter of credit for the entire cost of the projects. This amount will cover the 50 percent upfront monies required for special assessing the utilities and paving in Columbia Park 33 rd Resubdivision. K:\Staff Reports\2014\7152-54 Bids Columbia Park 33rd.Doc

Consideration of this project at previous Committee/Council meetings include: Approval of the plat for this area was completed at the 03/17/14 Council. Approved Engineering Services Agreement with CPS, Ltd. April 7, 2014 Approved assessment district, creation of plans & specifications and advertisement for bids at the April 21, 2014 Council. Approved Plans & Specifications at the May 5, 2014 Council The construction is scheduled to be completed during the 2014 construction season. ANALYSIS AND FINDINGS OF FACT: The Engineer s estimated total construction cost was $426,336.00. Bids were received on May 19, 2014. A total of 5 bids were received and opened. Bids ranged from $381,425.40 to $631,181.00 Low bidder was United Crane & Excavation in the amount of $381,425.40. The total construction cost will be assessed to the benefiting properties. Construction is anticipated to be completed during the 2014 construction season. These projects are not protestable as per State law. SUPPORT MATERIALS: Bid Tabulation Project Map, Timetable K:\Staff Reports\2014\7152-54 Bids Columbia Park 33rd.Doc

Abstract of Bids Received Sanitary Sewer, Watermain, & Storm Sewer for Columbia Park 33 rd Resubdivision Grand Forks, North Dakota Client Project No.: 7152-7154 CPS Project No.: 13123 Bid Opening: May 19, 2014 Addenda: 0 Bidder Acknowledge Addendum(s) Bid Bond Enclosed Contractor s License Enclosed Bid Engineer s Estimate No Addenda N/A N/A $426,336 KPH, Inc. Kindred, ND Molstad Excavating, Inc. Robinson Excavating, Inc. No Addenda X X No Bid A Signed Non-Collusion Affidavit was missing. The Bid was not Read. No Bid Spruce Valley Corporation Middle River, MN United Crane & Excavation Utility Systems of America Eveleth, MN No Addenda X X $447,747.50 No Addenda X X $381,425.40* No Addenda X X $631,181.00* Northcat Excavating, LLC No Addenda X X $386,509.70* * Bid total was corrected due to mathematical error on bid form submitted by Contractor.

TIMETABLE FOR SPECIAL ASSESSMENT PROJECTS Project Name Sanitary Sewer for Columbia Park 33 rd Resubdivision Project No 7152 Dist No 501 Project Name Watermain for Columbia Park 33 rd Resubdivision Project No 7153 Dist No 317 Project Name Storm Sewer for Columbia Park 33 rd Resubdivision Project No 7154 Dist No 502 Water Sewer Water & Sewer Sidewalk Other This timetable prepared by RR Date 4/1/2014 Action Date of Action Action Date of Action Approved Other Committee Council Approval of Engineers Report including estimate. Resolution creating assessment 4/15/2014 4/21/2014 district. Direct engineering to prepare plans & specifications, and advertise for construction bids. *Notices sent to property owners. Week of 4/22/2014 *Special Assessment Commission to meet to determine preliminary distribution of benefits. Week of 4/22/2014 Approval of plans & specs/set bid date. 4/29/2014 5/5/2014 **Advertisement for bids prepared. *Advertisement for bids published. Discuss Project. (Optional) ***Bids received, opened & tabulated. Recommend award of contract. Award Contract. 4/30/2014 5/3/2014 5/19/2014 5/13/2014 5/27/2014 6/2/2014 We are Here *Responsibility of Finance & Administrative Services Office **Responsibility of Engineering Department. ***Responsibility of Finance & Administrative Service Office & Engineering Department.

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