SAN ANTONIO WATER SYSTEM PURCHASING DEPARTMENT Issued By: Clifford Gorman Date Issued: December 2, 2015 BID.: 15-3012 FORMAL INVITATION FOR BEST VALUE BID (BVB) FOR HAZARDOUS/N HAZARDOUS WASTE TRANSPORTATION AND DISPOSAL SERVICES ADDENDUM 3 (Contractor s Insurance Requirements Attached) Sealed bids, one (1) Original and seven (7) copies, addressed to the Purchasing Director, San Antonio Water System, 2800 US Hwy 281 North, Administration Bldg., 5 th Floor, San Antonio, TX 78212 will be received until 3:00 p.m., December 8, 2015 and then publicly opened and read aloud for furnishing materials or services as described herein below, The San Antonio Water System Purchasing Department is willing to assist any bidder(s) in the interpretation of bid provisions or explanation of how bid forms are to be completed. Assistance may be received by visiting the Purchasing Office in the Main Office, 2800 US Hwy 281 North, San Antonio, TX 78212, or by calling (210) 233-3819. This invitation includes the following: Invitation for Best Value Bids Terms and Conditions of Invitation for Bids Specifications and General Requirements Schedule The undersigned, by his/her signature, represents that he/she is authorized to bind the Bidder to fully comply with the Specifications and General Requirements for the amount(s) shown on the accompanying bid sheet(s). By signing below, Bidder has read the entire document and agreed to the terms therein. Signer s Name: Firm Name: (Please Print or Type) Address: Signature of Person Authorized to Sign Bid City, State, Zip Code: Email Address: Telephone No.: Fax No.: Please complete the following: Prompt Payment Discount: % days. (If no discount is offered, Net 30 will apply.) Please check the following blanks which apply to your company: Ownership of firm (51% or more): Non-minority Hispanic African-American Other Minority (specify) Female Owned Handicapped Owned Small Business (less than $1 million annual receipts or 100 employees) Indicate Status: Partnership Corporation Sole Proprietorship Other (specify) Tax Identification : To report suspected ethics violations impacting the San Antonio Water System, please call 1-800-687-1918. Revised1 06/16/15 Page 1 of 14
This addendum is being issued to answer question submitted by interested parties and to revise the price schedule. All other terms conditions and specifications remain unchanged. This addendum must be returned with your bid submittal. How are the sharps stored? as an entity does not generate medical sharps. However, as a municipal entity any items discovered on our proty must be proly disposed. How often are the pickups? Pickups vary based on need at any particular time. Do you schedule multiple locations to be picked up on the same day? Pickups vary based on need at any particular time. Can waste only be incinerated / recycled? Or can the waste be sent to fuels blending or landfills for disposal? Disposal shall be conducted in accordance with local, state and federal laws. What type of chemicals are you putting in your lab pack rcra HazWaste box? Expired chemicals such as acids, bases, organics. What type of chemicals are you putting in your lab pack non haz box? Expired chemicals that don t meet RCRA Hazardous waste definition. What type of chemical is in the drum for corrosive liquids? Wastewater with ph less than 2 with heavy metals. What types of organic acids do you have? Revised1 06/16/15 Page 2 of 14
Example: Acetic Acids Please provide the five most recent invoices for the current or most recent contract covering the services in the BVB. See attached file What was the total spend for the services covered under this solicitation in each of the last two calendar s? 2013- $79,402.50, 2014- $45,349.37 2015 YTD $48,725.00 How many lab pack services were formed in the past two s? 3 Are container pickups coordinated on an LTL basis and if yes what is a typical or average number of stops pickup? A request can be for multiple locations. Pickup must occur in accordance with the terms of the contract Page 21 item 24 of the solicitation requires 24/7 response capability with a 2 hour response to the call and a 24 hour onsite requirement. How many times has this requirement been used in the last 2 s and for what types of services? 1 time to pump out a UST sump Page 41 line item 43 and 44 medical sharps. Typically medical sharps are packaged in small poly puncture proof containers not 55 or 30 lon drums. Are the medical sharps packaged loose in the drums or are they in smaller poly containers inside of the drums? Sharps would have to be packaged in a 12 lon medical sharp container able to handle syringes and ampules. The price lines have been changed to reflect this. What locations generate the medical sharps? Page 3 of 14
as an entity does not generate medical sharps. However as a municipal entity any items discovered on our proty must be proly disposed. Does the contractor package the sharps or does the generator? The contractor would be required to package the sharps at the location where they are located. Page 40 line item 22 and 23 Corrosive liquid, what is this material? There are a wide variety of corrosive materials and the treatment methods and costs vary widely. Example: Wastewater sample that is below ph 2 and high in metals Please provide profiles for any bulk waste streams including line items 33, 30 and 27. Profiles are unavailable. Please provide constituents and concentrations of the organic acids and organic bases line items 50 through 54 on page 41 of the solicitation. As a municipal entity any items discovered on our proty must be proly disposed. Thus each pick up may require a profile. What type of acid is line item 34, 35 and 36? Please provide constituents and concentrations. Contaminated hydrochloric acid (50%), Sulfuric acid (concentrated) Nitric acid (concentrated), etc For line items priced pound such as items 36 through 42 on pages 40 and 41 of the solicitation where do we place a minimum volume or price container? This should be listed as price/pound No minimum quantities are specified or allowed,these items should be priced by the pound. Page 37 and 38 of the solicitation appear to be for supplying containers used in packaging the waste material. Is that correct? If yes are supplies to be provided at the time of waste removal? It is the contractors responsibility to provide the supplies and package the material. Page 4 of 14
Some of the supply items seem to be duplicates, for example what is the difference between item 5 on page 37 the metal 55 lon drum and item 31 on page 38 the empty drums, metal 55? Is one new and one a reconditioned drum and if yes which is which? s 20 31 should be listed as RCRA empty used drums for disposal and placed under Category 2 for waste removal. This has been addressed in the Revised Schedule On page 43 under cleaning please define what you require for the scrubber tank item 3? Is this some type of vapor control system or is this intended to represent the portable stainless steel tank required as part of the tank cleaning? Yes This is for the cleaning of the chlorine and sulfur dioxide scrubber systems that are located at various facilities. Note: A temporary roll-off box may also be needed in these type of situations Page 23 of 95 of the solicitation under Tank Cleaning requires the provision of a temporary stainless steel tank and material placed into the tank for storage onsite. a. How long would the temporary tank be onsite? b. How would the contractor bill for the temporary tank, is that what the line item 1 under tank cleaning is for or was that line item 3 and 4 was for? c. What material historically has been placed in the temporary tank? d. How many tank cleanings were done in the last two calendar s? e. Are multiple tanks cleaned during one project or are they typically scheduled one at a time? f. What materials would be removed under the tank cleaning item d vs the fuel tank cleaning item e? a. As long as required to complete the cleaning oation, and provide a waste profile if required prior to transport; afterwards the tank is removed by the Contractor to dispose of the material. b. A price line has been added for tank cleaning which should include the temporary tank pricing c. Generally wash down water from fleet shops, and car wash facilities d. Twice/ e. Tanks are cleaned as needed through owner request. Contractor may schedule multiple cleanings as long as contract pick-up requirements are met. f. ; Fuel tank cleaning: the waste predominantly contaminated rain water from the sumps and buckets. Tank cleaning: waste may include chemical sludge, grit, hydrocarbons Ect.. On page 43 of 95, Group 3: Cleaning What are the size of the above ground tanks? Is the fuel inside the tanks gasoline or diesel? What are the size of the underground tanks? Is the fuel inside the tanks gasoline or diesel? Refer to page 60 of the bid document Page 5 of 14
Can the electronic copy be submitted via USB drive instead of a CD? Yes Please share the current contract pricing. The previous bid was a Best Value Bid as is this one, being such pricing is only a portion of the evaluation for award and is not formally tabulated. Evaluation scores are not released. Please share the last five shipping manifests. See the attached file Can the security feature on the PDF document (RFP) be removed so that responders can type into the document? No Page 40 of 95 line item number 22. Should the item description read Corrosive liquid 20? 23 should read 20 Gal This has been corrected on Revised schedule How many pick ups were made location in the past? See the attached document Is Group 2 (Waste) to be priced with or without the container? With the container, this is the cost to dispose of the material and container. Page 6 of 14
TAB 4 ATTACHMENT D REVISED PRICING Pricing will be evaluated and will be a part of determining the overall Best- Value Bid. All pricing shall be enclosed in a separate sealed envelope, marked PRICING. Vendor must submit Pricing on Pricing Schedule provided in this best value bid. Only one (1) copy of pricing is required. The pricing will be evaluated based upon the lowest total price submitted on the Pricing Schedule. The Proposal with the lowest price will receive forty (40) points. All other proposals will be allotted a centage of the 30 points based on a comparison with the lowest priced proposal. The following formula will be used: [(Lowest price) (Bidder s price)] x 40 = Bidder s allotted points * All pricing shall be enclosed in a separate sealed envelope, marked PRICING. All vendors submitting a bid will be notified of the date and time for the opening of pricing. Description Group 1: Supplies 1 Cardboard Boxes 4 ft Cardboard 4 EA 20 $ $ 2 Cardboard Boxes 8 ft Cardboard 8 EA 20 $ $ 3 4 5 6 7 8 9 10 Cardboard Boxes 20 Cardboard Boxes 30 Drum - Metal 55 Drum - Metal 30 Drum - Metal 20 Drum - Metal Open Top 55 Drum - Metal Open Top 30 Drum - Metal Open Top 20 Cardboard 20 EA 50 $ $ Cardboard 30 EA 50 $ $ 55 EA 12 $ $ 30 EA 12 $ $ 20 EA 10 $ $ 55 EA 25 $ $ 30 EA 12 $ $ 20 EA 10 $ $ 11 Drum, Overpack 85 EA 5 $ $ 12 Drum, Overpack 65 EA 5 $ $ Page 7 of 14
Description 13 Drum, Overpack 55 EA 5 $ $ 14 15 16 17 18 19 Drum - Poly 55 Drum - Poly 30 Drum - Poly 20 Drum - Poly 55 Drum - Poly 30 Drum - Poly 20 55 EA 30 $ $ 30 EA 12 $ $ 20 EA 10 $ $ 55 EA 30 $ $ 30 EA 12 $ $ 20 EA 10 $ $ TOTAL GROUP 1 Page 8 of 14
Group 2: Waste 1 2 3 4 5 6 Description Absorbent Waste w/hydrofluorosilicic Acid 55 Absorbent Waste w/hydrofluorosilicic Acid 30 Absorbent Waste (Floor Sweepings) Absorbent Waste (Floor Sweepings) Aerosols Pois/Crsv/Flam 30 Aerosols Pois/Crsv/Flam 55 7 Antifreeze 30 8 Antifreeze 55 9 10 11 12 13 14 15 16 17 18 19 20 Asbestos, Friable 30 Asbestos, Friable 55 Asbestos, Non-Friable 30 Asbestos, Non-Friable 55 Batteries, Lead Acid, automotive Batteries, Lithium 30 Batteries, Lithium Sulfur Dioxide Batteries, Mercury 20 Batteries, Mercury 30 Batteries, Nickel Cadmium Batteries, Nickel Cadmium Batteries, Nickel Hydride Page 9 of 14 55 DR 1 $ $ 30 DR 3 $ $ 55 DR 20 $ $ 55 DR 5 $ $ 55 DR 10 $ $ 55 DR 10 $ $ 55 DR 10 $ $ Pallet Pallet LB 50 $ $ OT 30 30 DR 10 $ $ Box LB 50 $ $ 20 DR 5 $ $ Pallet or box LB 100 $ $ Box LB 100 $ $
Description 21 Compact Fluorescent Lights (CFLs) Box LB 50 $ $ 22 Corrosive Liquid 30 23 Corrosive Liquid 20 20 DR 5 $ $ 24 Corrosive Liquid 55 55 DR 5 $ $ 25 Flammable Liquids 30 Metal 26 Flammable Liquids 55 Metal 55 DR 5 $ $ 27 Flammable Liquids bulked Tank 1000-1800 GAL 2000 $ $ 28 Fuel w/water 30 Metal 29 Fuel w/water 55 Metal 55 DR 30 $ $ 30 Fuel w/water Tank Tank 1000-1800 GAL 1500 $ $ 31 Fuel/Diesel Mix 30 Metal 32 Fuel/Diesel Mix 55 Metal 55 DR 30 $ $ 33 Fuel/Diesel Mix Tank Tank 34 Inorganic Acid 20 35 Inorganic Acid 30 36 Inorganic Acid 55 37 38 Lab Pack RCRA HazWste box Lab Pack RCRA Non- Hazardous 1000-1800 GAL 1500 $ $ 20 DR 5 $ $ 55 DR 5 $ $ Box box LB 1000 $ $ Box box LB 1000 $ $ 39 Lamps, Ballast <4ft Box box LB 500 $ $ 40 Lamps, Ballast >4ft Box box LB 500 $ $ 41 Lamps, Candescant Box box LB 500 $ $ Page 10 of 14
Description 42 Lamps, Ubulbs Box box LB 500 $ $ 43 Medical Sharps Medical Sharps container 12 GA 5 $ $ 44 Mercury containing devices box box LB 200 $ $ 45 Oil Filters 30 30 DR 10 $ $ 46 Oil Filters 55 55 DR 25 $ $ 47 Oil, Motor 30 30 DR 10 $ $ 48 Oil, Motor 55 55 DR 30 $ $ 49 Organic Acid 20 50 Organic Acid 30 51 Organic Acid 55 52 Organic Base 30 53 Organic Base 55 54 55 56 57 58 59 60 61 Paint, Latex (Non- Recyclable) 30 Paint, Latex (Non- Recyclable) 55 Paint, Latex (Recyclable) 30 Paint, Latex (Recyclable) 55 Paint, Solid/Related Material 30 Paint, Solid/Related Material 55 Petroleum Contaminated Liquid 30 Petroleum Contaminated Liquid 55 20 DR 5 $ $ 55 DR 5 $ $ 55 DR 5 $ $ Metal 30 DR 10 $ $ Metal 55 DR 10 $ $ Metal, 30 DR 10 $ $ Metal, 55 DR 10 $ $ Metal Open Top Metal Open Top 30 DR 10 $ $ 55 DR 10 $ $ Metal Metal 55 DR 10 $ $ Page 11 of 14
62 63 64 Description Petroleum Contaminated Solid 30 Petroleum Contaminated Solid 55 Petroleum Contaminated UST 65 Rags, Oily 30 66 Rags, Oily 55 Metal Metal UST Metal Metal 55 DR 30 $ $ 1000-1800 GAL 4000 $ $ 30 DR 10 $ $ 55 DR 30 $ $ 67 Refrigerator or AC Units Unit EA 4 $ $ 68 Sharps, Pretreatment w/ammonia 30 69 Solvent Mixtures 20 70 Solvent Mixtures 30 71 Solvent Mixtures 55 Polyethyle ne Open Top Polyethyle ne Polyethyle ne Polyethyle ne 20 DR 3 $ $ 55 DR 5 $ $ 72 Tires w/o Rim Passenger Tire EA 4 $ $ 73 Tires w/o Rim Truck Tire EA 4 $ $ 74 Tires w/rim Passenger Tire EA 4 $ $ 75 Tires w/rim Truck Tire EA 4 $ $ 76 77 78 79 80 81 82 Drum, Poly 20 Drum, Poly 30 Drum, Poly 55 Drum, Poly 20 Drum, Poly 30 Drum, Poly 55 Drums, Metal 55 20 EA 5 $ $ 30 EA 5 $ $ 55 EA 20 $ $ 20 EA 5 $ $ 30 EA 5 $ $ 55 EA 20 $ $ 55 EA 20 $ $ Page 12 of 14
83 Description Drums, Metal 20 20 EA 5 $ $ 84 Drums, Metal 20 20 EA 5 $ $ 85 Drums, Metal 30 30 EA 5 $ $ 86 Drums, Metal 30 30 EA 5 $ $ 87 Drums, Metal 55 55 EA 35 $ $ TOTAL GROUP 2 $ Group 3: Cleaning Description 1 Fuel Tank Cleaning N/A N/A HR 50 $ $ 2 Fuel Tank with use of High Vacuum Truck N/A N/A HR 50 $ $ 3 Scrubber Tank N/A N/A HR 20 $ $ 4 Scrubber Tank of High Vacuum Truck N/A N/A HR 20 $ $ 5 Tank Cleaning N/A N/A HR 20 $ $ TOTAL GROUP 3 $ Group 4: Labor Fees 1 2 3 Description Labor - Clean up Haz Debris and Equip (Non-Emergency) Loading, Tranpsort, Recycle between Facilities Mgmt and Disposal for Fuel Tank hr N/A N/A HR 15 $ $ N/A N/A HR 15 $ $ N/A N/A HR 10 $ $ Page 13 of 14
TOTAL GROUP 4 $ Group 5: Process 1 2 3 Description Macro Encapsulation 55 Macro Encapsulation 30 Macro Encapsulation 20 Metal Open Top Metal Open Top Metal Open Top 55 DR 10 $ $ 20 DR 5 $ $ TOTAL GROUP 5 $ BY: GRAND TOTAL $ TITLE: FOR: (Name of Firm Submitting Bid) Page 14 of 14