City of Grand Island Tuesday, June 27, 2017 Council Session Item G-13 #2017-186 - Approving Purchase of Two (2) Hydraulic Bulk Salt Spreaders for the Streets Division of the Public Works Department Staff Contact: John Collins, P.E. - Public Works Director Grand Island Council Session - 6/27/2017 Page 1 / 7
Council Agenda Memo From: Shannon Callahan, Street Superintendent Meeting: June 27, 2017 Subject: Presenter(s): Approving Purchase of Two (2) Hydraulic Bulk Salt Spreaders for the Streets Division of the Public Works Department John Collins PE, Public Works Director Background On March 28, 2017 the purchase of a new 5 CY dump truck was approved by Resolution No. 2017-89 with the plan to re-purpose the existing cab/chassis as a full time salt truck detailed in the Council Memo (Agenda Item G-10). The new dump truck is scheduled to be delivered in mid-june so the next step is the purchase and installation of a hydraulic salt spreader body. The recently purchased dump truck will be outfitted with a slide-in hydraulic salt spreader body for use during the winter months. The existing slide-in spreader also needs replaced; the slide-in spreader box did not need to be formally bid but in an effort to receive better prices both two spreader bodies were bid together. The new frame-mounted hydraulic salt spreader body was planned to be budgeted next fiscal year but due to the mild winter, the Streets Division s Snow and Ice control operating budget has sufficient funds available to purchase both salt spreader bodies this fiscal year. Discussion Bids were advertised on June 5, 2017 and sent to four (4) potential bidders. One (1) bid was received and opened on June 20, 2017. Below is the bid summary: LCL Truck Equipment of Hastings, NE One (1) Frame Mounted Hydraulic Bulk Salt Spreader = $24,130.00 One (1) Slide-In Hydraulic Bulk Salt Spreader Box = $17,950.00 Total Purchase Price = $42,080.00 Grand Island Council Session - 6/27/2017 Page 2 / 7
Public Works staff is recommending purchase approval of Hydraulic Spreader Bodies from LCL Truck Equipment of Hastings, Nebraska in the total amount of $42,080.00. Alternatives It appears that the Council has the following alternatives concerning the issue at hand. The Council may: 1. Move to approve 2. Refer the issue to a Committee 3. Postpone the issue to future date 4. Take no action on the issue Recommendation City Administration recommends that the Council approve the purchase of Hydraulic Spreader Bodies from LCL Truck Equipment of Hastings, Nebraska in the total amount of $42,080.00. Sample Motion Move to approve the purchase of Hydraulic Spreader Bodies from LCL Truck Equipment of Hastings, Nebraska in the total amount of $42,080.00. Grand Island Council Session - 6/27/2017 Page 3 / 7
Purchasing Division of Legal Department INTEROFFICE MEMORANDUM Stacy Nonhof, Purchasing Agent Working Together for a Better Tomorrow, Today BID OPENING BID OPENING DATE: FOR: DEPARTMENT: June 20, 2017 at 2:15 p.m. Hydraulic Bulk Salt Spreaders Public Works ESTIMATE: $37,000.00 FUND/ACCOUNT: 21033502-85335 (Repair & Maint. Vehicles) 21033502-85312 (Snow Removal) 21033501-85612 (Machine4ry & Equipment) PUBLICATION DATE: June 3, 2017 NO. POTENTIAL BIDDERS: 4 SUMMARY Bidder: Bid Security: Exceptions: LCL Truck Equipment Hastings, NE Cashier s Check Noted Bid Price: Part A Price: $17,205.00 Parts & Labor: $ 6,925.00 Total Price (A): $24,130.00 Make/Model: FSH-3 by Henderson Part B Price: $14,500.00 Parts & Labor: $ 3,450.00 Total Price (B): $17,950.00 Make/Model: FSH-3 by Henderson Total Bid A & B: $42,080.00 cc: John Collins, Public Works Director Catrina DeLosh, PW Admin. Assist. Marlan Ferguson, City Administrator Renae Griffiths, Finance Director Stacy Nonhof, Purchasing Agent Shannon Callahan, Street Supt. P1980 Grand Island Council Session - 6/27/2017 Page 4 / 7
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R E S O L U T I O N 2017-186 WHEREAS, the City of Grand Island invited proposals for Two (2) Hydraulic Bulk Salt Spreaders according to the bid solicitation on file with the Public Works Department; and WHEREAS, on June 20, 2017 bids were received, opened, and reviewed; and WHEREAS, LCL Truck Equipment of Hastings, Nebraska submitted a bid in accordance with the terms of the bid solicitation; and WHEREAS, the total purchase price for Two (2) Hydraulic Bulk Salt Spreaders is $42,080.00; and budget. WHEREAS, such funds are available in the approved Fiscal Year 2016/2017 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the purchase of Two (2) Hydraulic Bulk Salt Spreaders, in the total amount of $42,080.00, from LCL Truck Equipment of Hastings, Nebraska is hereby approved. - - - Adopted by the City Council of the City of Grand Island, Nebraska, June 27, 2017. Attest: Jeremy L. Jensen, Mayor RaNae Edwards, City Clerk Approved as to Form June 23, 2017 City Attorney Grand Island Council Session - 6/27/2017 Page 7 / 7