WEBFLEET 2.19 Release notes October 2014 Contents Tachograph based remaining driving time 2 Google Street View 7 Activity time bar 9 Copying users 11 Navigation map information in reports 12 TomTom WEBFLEET introduces the following improvements and additions: Tachograph based remaining driving time: WEBFLEET helps you to comply with European driving time legislation (EC 561/2006) by providing you with a quick and easy insight into remaining driving times and rest periods of your drivers using digital tachographs. Google Street View: WEBFLEET 2.19 gives you a better understanding of your vehicles location and surroundings for order destinations, standstills, driving events and other events - wherever the Google Street View service is available. Activity bar: Clearly designed and comprehensive activity bars for vehicles and drivers provide quick insight into trips and working hours to keep a better overview of the activities of your fleet. Copying users: WEBFLEET 2.19 lets you administrate users easier. You can copy user profiles from existing WEBFLEET users to be used as a basis for new WEBFLEET users. Navigation map information in reports: Using WEBFLEET 2.19 you can create and download reports that show the map version that is installed on a TomTom PRO to see if all vehicles are up-to-date with their installed maps. 1
Tachograph based remaining driving time WEBFLEET helps you to comply with European driving time legislation (EC 561/2006) by providing you with a quick and easy insight into remaining driving times and rest periods of your drivers that use a digital tachograph. With this information you can optimise your daily and weekly scheduling. All you require is a LINK 3xx/510 installed in the vehicle connected to any digital tachograph with the D8 pin. Tachograph based remaining driving time is an additional feature and requires an additional service subscription. Daily remaining driving times in the map view Using WEBFLEET 2.19 you can see the daily remaining driving time of your drivers in the map view at a glance. This supports your daily planning. When you select a vehicle on the map so that the object box and details panel are open you can immediately see the daily remaining driving time, the time when the next driving break must be started and when the shift of the affected driver ends. 2
Weekly remaining driving times in the driver view WEBFLEET 2.19 gives you detailed insight into remaining driving hours for your drivers for the current and next week. The calculation of the weekly remaining driving time considers all legal requirements regarding fortnightly driving limitations as defined by European legislation. In the Drivers view in the details panel you can see the time the selected driver is allowed to drive during the actual day, the current week and the next week. Today - Drivers are allowed to extend their daily driven hours to 10 hours per day twice a week. The green 10h icon indicates how often a driver can extend their daily driving time to 10 hours per day. If a 10h icon is greyed out with a cross through it, then the driver has already used that exception. Current week - The first value in line for Current week indicates the remaining driving time for the current week and will count down the time remaining. The second value in the line for Current week is a fixed value that indicates the total driving time allowed during the current week. Next week - The value in the line for Next week shows how many hours a driver is allowed to drive in the next week. This dynamic value is determined by the hours driven in the current week. 3
Reduced rest periods Under Reduced rest periods you can see how often the daily and weekly rest period exceptions have been taken. In the line for Daily you can see three green <11h icons. These indicate how many exceptions for daily reduced rest periods can be made. If one of the <11h icons is greyed out, then the driver has already used one instance of this exception. For the Weekly rest periods there is also an indicator for how many hours have to be compensated until an indicated date. 4
Infringement indicator In the list of drivers you can find a column that shows an infringement indicator icon which is shown when a driver has breached the driving time legislation. At one glance you can see for which drivers corrective actions might be needed. To find details regarding the infringements click More in the main menu, then select Notifications from the list and using the filter box to search for the driver name. 5
Notifications on social infringements The list of notifications also includes three notification types for social infringements. This will help you to react quickly. When you click the notification icon in the upper right of the object box, a pop-up window showing the list of notifications for this vehicle will appear. Three types of social infringements - In WEBFLEET the following three notifications for social infringements are defined as warnings. These follow the classification used by the EU legislation, all of which will be represented by a yellow triangle: very serious, serious and minor. If a driver frequently changes vehicles it may be useful to see his infringements throughout the entire fleet. To see this larger overview, click More, select Notifications from the list and use the filter box to search for the driver name. Detailed information on social infringements - You can find detailed information regarding social infringements in the Tachograph Manager. 6
Google Street View WEBFLEET 2.19 gives you a better understanding of your vehicles location and surroundings for order destinations, standstills, driving events and other events - wherever the Google Street View service is available. WEBFLEET offers Google Street View in the map. Click somewhere in the map. The pop-up window showing location details also shows a Street View image. Click the arrows on the right and on the left of the image to rotate the view. You can also see Google Street View images for the position of a specific vehicle. Select a vehicle. The details panel shows the Google Street View images of the current position of the selected vehicle. When you click Trips and select a standstill event or driving event from the list you can see the position of the selected events in Google Street View and get a better understanding of the surroundings and the possible circumstances of the event. 7
To get a better picture of the location and the surroundings of an order destination go to the Orders view and select an order from the list. Click the Street View icon in the top right in the Map display section in the details panel. You can do the same for addresses and notifications which you have received from your vehicles in the field. 8
Activity time bar Using WEBFLEET 2.19 you have an even better overview of the activities of your vehicles and the working hours of your team members. The clearly designed and comprehensive activity bars for vehicles and drivers provide swift insight into trips and working hours at a glance. You can quickly get an overview of the current or latest trip of a vehicle in the map when you select a vehicle, click Track and then select Show time bar. The activity time bar is shown at the bottom of the window. It shows the trip as a graph including trip relevant information such as standstills, driving etc. in different colours. When you hover the mouse over the time bar you can see the different states explained in a tooltip. 9
In the Vehicles view select a vehicle from the list and click Trips. Then select a trip from the list in the Trip data tab and you can see the activity time bar at the top. You can drill into smaller periods by clicking the time segments below the graph. You can do the same with logbook information, when you select the Logbook tab. If you want to get a quick overview of the working times of your drivers, click More in the main menu and select Drivers. When selecting a driver from the list and clicking Working Time you can see the activity time bar above the list showing the different working states in different colours. 10
Copying users WEBFLEET 2.19 simplifies user administration for a WEBFLEET account. By letting you use the profile of an existing user as a basis for a new user, you can make sure they have the same user rights, group assignments, vehicle assignments, address assignments etc. given to other users. Using WEBFLEET 2.19 you can copy a user and add the user specific details such as name, email address etc. You can also customise the profile settings and rights for the new user. Click More and select Users from the drop down list. Select a user that you would like to use as a basis for the new WEBFLEET user. Click Copy. In the pop-up window enter the details specific to the new user. After you have clicked Save, you can still customise the profile settings. 11
Navigation map information in reports Using WEBFLEET 2.19 you can now create and download reports that show the map version installed on the individual or all TomTom PRO devices used in your fleet. Using the conditional highlights provided by the WEBFLEET reports, you can highlight those devices that do not yet have the most recent map version installed. This new feature supports you in keeping control of your drivers driving with the most recent map version. You can maintain consistency of map versions throughout your entire fleet which again makes the planning of the dispatcher more reliable. 12