Tender No.C-2(b)/RFS/704/203/17 dt.28.08.2017 Tender for Consultancy of Grid connected Rooftop Solar PV Power Plant over PGCIL(5MW) & CPRI(800KW) Premises under CAPEX mode Tender No.C-2(b)/RFS/704/203/17 dt.28.08.2017 Central Electronics Limited (A Government of India Enterprise) 4, Industrial Area, Sahibabad - 201010 (U.P) India Page 1 of 19
DISCLAIMER 1. Though adequate care has been taken while preparing the Tender document, the Bidders shall satisfy themselves that the document is complete in all respect.cel shall not be responsible for the same. 2. Central Electronics Limited (CEL) reserves the right to modify, amend or supplement this document. 3. While this tender document has been prepared in good faith, neither CEL nor their employees or advisors make any representation or warranty, express or implied, or accept any responsibility or liability, whatsoever, in respect of any statements or omissions herein, or the accuracy, completeness or reliability of information, and shall incur no liability under any law, statute, rules or regulations as to the accuracy, reliability or completeness of this document, even if any loss or damage is caused by any act or omission on their part. Place: Sahibabad Date: 28.08.2017 Page 2 of 19
Tender No.C-2(b)/RFS/704/203/17 dt.28.08.2017 Tender for Consultancy of Grid connected Rooftop Solar PV Power Plant over PGCIL (5MW) & CPRI (800KW) Premises under CAPEX mode CEL invites sealed bids from empanelled consultants for providing consultancy services for Grid connected Rooftop Solar PV Power Plant over PGCIL (5MW) & CPRI (800KW) Premises under CAPEX mode 1. Eligibility Criteria: This Tender is limited for the Consultant empanelled against our floated RFE with title Request for Empanelment (RFE) of Consultant for Rooftop Solar PV Power Plant, dated 11/07/2016 2. Details on the services to be provided are mentioned in the Scope of work in this document. (Section I) 3. The bid must be submitted in MMD at CEL, Sahibabad by the due date & time mentioned below in a sealed envelope superscribed as Tender for consultancy services for Grid connected Rooftop Solar PV Power Plant over PGCIL (5MW) & CPRI (800KW) Premises under CAPEX mode. The name and contact details of the firm should be on the envelope. 4. The sealed envelope should reach by 08.09.2017 before 1500 hours addressed to Assistant General Manager (MMD) Central Electronics Limited (A Government of India Enterprise) 4, Industrial Area, Sahibabad - 201 010 (U.P) India 5. CEL reserves the right to reject any or all of the responses to this Tender without assigning any reason. CEL takes no responsibility for delay, loss or non-receipt of response to Tender. CEL will not be responsible for any postal delay in submission for bid. Page 3 of 19
SECTION 1: Scope of Work 1.1. Scope of Work for the consultant The broad scope of work is as below 1.1.1. Site survey, Preparation of Feasibility report for each site & Tender Document preparation. Study of the electrical load requirement and captive consumption of the establishment at the site. 1.1.2. Collection, verification and evaluation of solar radiation resource data and local meteorological data and calculation of energy yield based on analysis of direct and diffused solar radiation, seasonal and daily characteristic, load factor. 1.1.3. Estimate the power generation potential depending on the site conditions. 1.1.4. DPR shall be prepared for each site. The consolidated bid document may have to be prepared for a number of sites depending upon the end customer requirement. DPR shall be submitted as per format attached with tender as Annexure-1. 1.1.5. The consultant shall have to prepare the complete Bid Documentation including agreement, tendering. Bid Document for design, manufacture, Supply, Erection, Testing & Commissioning, completion of solar power project and subsequent O&M of solar power project covering all technical requirements for overall design, components, criteria for vendor/subcontractor selection, performance assessment protocol, compliances of various rules and regulations etc. The scope of work should cover but will not be limited to the following. 1) Short tender notice & prequalification criteria 2) Detailed tender notice & prequalification criteria 3) Brief description of works & scope of work 4) Objective of the works covered under this work 5) Detailed itemwise specifications 6) General conditions of contract 7) Special conditions of contract 8) Form for performance guarantee 9) Outline skeleton of design & design parameters including substation and grid connectivity requirements 1.1.6. The consolidated bid document may have to be prepared for a number of sites depending upon the end customer requirement. 1.1.7. The Consultant shall develop the Bid Document based on best industry practices, latest technical developments, prevailing market situation and, their experience with other projects. 1.1.8. Bid Document shall cover, design standard for equipment to be supplied, manufacture, Supply, Erection, Testing & Commissioning of solar power plant compliant to relevant laws, Acts, grid codes, regulations, notifications, rules; ensuring quality of supply and EPC with necessary checks, and inspections; along with associated Civil Works, Electrical Installations, etc.; and for carrying out Operation and maintenance of the project for the life of the project on Turnkey basis. Page 4 of 19
1.1.9. The Scope of Work for preparation of Bid Document shall also include preliminary system design and necessary engineering for the project, eligibility criteria s, technical as well as financial evaluation/ elimination criteria, scope of work for the developer, tech specifications, payment milestones, penalty/incentives and any other related issues, etc. 1.1.10. The consultant will take approval of Bid documents from the end customer on behalf of CEL. 1.1.11. Scrutiny of Bids 1.1.11.1. The Consultant shall examine the bids for its completeness and prepare lists of information/clarifications to be asked for various Bidders. 1.1.11.2. The consultant shall evaluate responsive offers in consultation with CEL based on evaluation criteria approved by CEL/End Customer. 1.1.11.3. Consultant shall submit hard copy and soft copy of the Evaluation Report. 1.1.11.4. The consultant shall assist the CEL for finalization and award of contract. 1.1.12. Finalization EPC contract and approval of the same from end customer. 1.1.13. Finalization of award of contract to selected bidders including a) Signing of EPC agreement between end customer and bidder. b) Placement of PO by end customer on bidder, if required. SECTION II: Financial Terms & Conditions Financial Bid: The Bid shall contain the consolidated offered rate for the consultancy charges as per the format given below. Price should include your all expenses including travel, Boarding and lodging of your team. The applicable taxes, if any, should be indicated separately. Page 5 of 19
Tender No.C-2(b)/RFS/704/203/17 dt.28.08.2017 Format Description As per scope of work (Section 1) Consolidated offered rate for consultancy charges for 5 MW at PGCIL Premises & 800KW at CPRI Premises Rooftop Solar PV Power Plant as per list of sites in Annexure A. The consolidated offered rate for consultancy charges should be for total capacity of 5.8MW. Rs.. Selection Criteria Empanelled consultant offering the lowest rate will be declared as the successful bidder(l1). Payment Terms Payment Schedule: i) 25% of quoted price after acceptance and approval of Feasibility Report and all the DPRs for a project by end customer. ii) 30% after floating of the tender and evaluation of the bids received. iii) 20% after finalization and award of contract to the selected bidder. iv) 25% against submission of BG of 25% amount valid for 24 months. Terms & Conditions 1. The price quoted should be valid for all over India. 2. The price quoted should be exclusive of Service Tax/GST which will be paid on actuals as per the prevailing rate. 3. All building in one campus of office/factory/institution will be considered as one site. 4. Details of the sites at Annexure-A. 5. Capacity of the site for release of payment will be on basis of capacity approved in Feasibility report. Termination of Contract: CEL reserves the right to short close the contract of particular site at any stage mentioned in Payment Schedule above. In such case consultant will be paid the amount for and upto the stage of work completed by them as per the payment schedule mentioned above. Jurisdiction: The court of Delhi shall have exclusive jurisdiction over any disputes between the parties. Page 6 of 19
Tender No.C-2(b)/RFS/704/203/17 dt.28.08.2017 List of Tentative Locations for Installation of Solar PV Systems in POWERGRID Annexure-A S. No. Region Name of Proposed Sub Station/ Premises State Proposed Potential in kw 1. ER-I Biharsarif Bihar 100 2. Ranchi Jharkhand 200 3. Patna RHQ Building Bihar 100 4. Gaya Bihar 60 5. Patna S/S Bihar 50 Total = 510kW 6. NER Balipara Assam 220 7. Bongaigaon Assam 120 8. RHQ Shillong Meghalaya 60 9. Mokokchung S/S Nagaland 40 10. Badarpur S/S Assam 50 Total = 490 kw 11. NR-I Bassi Rajasthan 120 12. Ballabgarh Haryana 130 13. Jatikara Delhi 60 14. Kotputli Rajasthan 70 15. Neemrana Rajasthan 80 16. 17. 18. 19. NR-II 20. 21. 22. Manesar Haryana 40 Jaipur South Rajasthan 150 Total = 650 kw Jalandhar Punjab 65 Patiala Punjab 100 Samba J&K 10 Amritsar Punjab 30 Page 7 of 19
S. No. Region Name of Proposed State Proposed Potential in Sub Station/ Premises kw 23. Abdullapur Haryana 60 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 34. NR-II 35. NR-III 36. 37. 38. 39. 40. 41. 42. SR-I 43. 44. 45. SR-II 46. 47. 48. Banala Punjab 40 Chamba Himachal Pradesh 40 Fatehabad Haryana 25 Hamirpur Himachal Pradesh 40 Kaithal Haryana 35 Kishenpur J&K 40 Moga Punjab 45 Nalagarh Himachal Pradesh 45 Panchkula Haryana 50 Ludhiana Punjab 35 Malekotla Punjab 100 Total = 660 kw Kanpur 765kV Uttar Pradesh 60 Agra HVDC Uttar Pradesh 200 Allhabad Uttar Pradesh 50 Bareilly 400 kv Uttar Pradesh 35 Bareilly 765 kv Uttar Pradesh 60 Agra 400 kv Uttar Pradesh 100 Agra 765 kv Uttar Pradesh 20 Total = 535 kw Kadappa Andhra Pradesh 150 Hyderabad Telangana 150 Nagarjunsagar Andhra Pradesh 120 Total = 420 kw Trichy Tamil Nadu 50 Karur Tamil Nadu 80 RHQ Bangalore Karnataka 10 Madurai Page 8 of 19 Tamil Nadu 20
S. No. Region Name of Proposed Sub Station/ Premises State Proposed Potential in kw 49. Narendra Karnataka 40 Total = 200 kw 50. Parli Maharashtra 100 51. 52. 53. 54. WR-I 55. WR-II 56. 57. 58. 59. 60. 61. ER-II 62. 63. 64. 65. Odisha 66. 67. 68. CC Solapur Maharashtra 160 Aurangabad Maharashtra 40 Wardha Maharashtra 100 Champa HVDC Chhatisgarh 50 Total = 450 kw Jabalpur Madhya Pradesh 100 Itarsi Madhya Pradesh 100 Bina Madhya Pradesh 50 Gwalior Madhya Pradesh 100 Navsari Gujarat 140 Vapi Gujarat 150 Total = 640 kw Durgapur West Bengal 50 Mathon West Bengal 80 RHQ Kolkata West Bengal 40 Binaguri West Bengal 50 Total = 220 kw Angul Odisha 40 Jeypore Odisha 15 Sundargarh Odisha 30 Total = 85 kw Sec-43, Township, Gurugram Haryana 50 Proposed tentative capacity of each region of POWERGRID = ER-I + NER + NR-I + NR-II + NR-III + SR-I + SR-II + WR-I + WR-II + ER-II + Odisha + CC-Gurugram = 510 + 490 + 650 + 660 + 535 + 420 + 200 + 450 + 640 + 220 + 85 + 50 = 5000 kw = 5 MW Page 9 of 19
Tender No.C-2(b)/RFS/704/203/17 dt.28.08.2017 Annexure-A List of Tentative Locations for Installation of Solar PV Systems in CPRI S.NO LOCATION TENTATIVE CAPACITY 1 BENGALURU 200KW 2 HYDERABAD 500KW 3 NAGPUR 100KW Proposed tentative capacity of CPRI = BENGALURU+HYDERABAD+NAGPUR= 200+500+100 = 800 kw Page 10 of 19
Format for Detailed Project Report Annexure-1 FORM C Ministry of New and Renewable Energy (Jawaharlal Nehru National Solar Mission) Format for Detailed Project Report for Grid Connected Rooftop and Small SPV Power Plants (Capacity above 50 kwp to 500 kwp) Photo of the beneficiary 1. Introduction 2. All Information as per Form B 3. Rooftop Solar Power Generation System description 4. System Description and Specifications of the Components (a) (b) (c) (d) (e) (f) (g) (h) (i) (j) (k) Solar PV module Grid Tie inverter Module mounting structure Array Junction Box AC Distribution Board Cable (All type) Earthing Kit (maintenance free) Installation Kit Meters Online monitoring system Any other component 5. Bill of material/ system (no./quantities) (For above components) 6. Calculation for unit cost of power generation 7. Cost benefit analysis, pay back period 8. Expected output 9. Respective drawings for layout, connection, components etc. 10. Connectivity details with grid and metering arrangement (with sketch diagram) 11. Agreement with distribution licensee/ DISCOMs 12. Any other information Page 11 of 19
Format for Detailed Project Report Annexure-1 Form B Ministry of New and Renewable Energy (Jawaharlal Nehru National Solar Mission) Form B for Project Proposals for Grid Connected Rooftop and Small SPV Power Plants (For the project above 5 kwp & upto 50 kwp) Photo of the beneficiary with signature PART- I : Project Details [A] General Details Sl.No Description 1. Title of the Project 2. Capacity of the plant (kwp) 3. Category of the Applicant/Project Proponent Government Organization/ PSU/ State Nodal Agency/ SECI/ Channel Partner/ RESCO/ System Integrator/ Finance Integrator/ Manufacture/Supplier of Solar equipment s/ Developer/ NGO/Financial Institutions/Financial Integrator/ Any other (please specify) 4. Details of the Applicant/ Representative/ Project Proponent Name Designation Mailing Address Telephone, Fax & Email (Web site, if any) 5. Executive Summary of the Proposal (Please attach a separate sheet) 6. Objective for implementing the Plant (a) Sale of electricity to the distribution licensee at feed-in tariff or competitively discovered rate (b) Sale of electricity to the distribution licensee at Average Pooled Price Cost (APPC) and participation in REC Mechanism (c) Sale of electricity to third party (d) Self-consumption total or partial generation (e) Diesel saving (f) Combination of above (please mention) (g) Any other, please specify 7. Any Other detail relevant for Page consideration 12 of 19 of support under the scheme by the evaluation committee Remark
[B] Details of the plant site/location Sl. No. Description 1. Is the plant located at the address mentioned in [A] 4 above; if No, Address of the location of the plant(s) Name H. No. Street/Locality/Road District State Pin code 2. Is the beneficiary same as [B] 1. If No, Details of Project Beneficiary/ Organization Head of the organization Name of the contact person full address, phone, mobile and e-mail 3. Details of Proposed Power Plant (a) Proposed capacity of the SPV Power Plant (kwp) (b) Plant proposed at single site/multiple sites (c) Interconnection with the electricity network at single point or multiple point (d) Availability of shadow free south facing rooftop/ land area for the power plant with photograph (e) Total loads to be energized by SPV Power Plant (kw) (f) Calculations and justification for the proposed capacity (Please elaborate) (g) Expected annual energy generation (h) Space for housing the plant control systems and battery bank (if any) Remark 4. Details of electrical load where the plant is to be installed i. Total connected electrical load in kw (as per electricity bill) ii. Applicable consumer category (domestic/commercial/individual/others, please specify) iii. Total electrical load to be met by the SPV power plant (kw) 5. Technology Description & System Design Page 13 of 19 /Specification
Sl. No. Description Remark i. Sketch/Line diagram of the complete SPV System with details (please attach drawing) ii. Capacity/ Power of each PV Module (kwp) iii. Number of modules and total array capacity (nos. & kwp) iv. Solar cell technology and Module efficiency proposed to be used (monocrystalline/ poly-crystalline/ thin film/ any other) v. Details of Tracking of PV Array, if proposed (single axis/ double axis tracking etc.) vi. PCU/inverter capacity with detailed specifications (kva) (Details of quality of output power, standards) vii. Type of inverter (central/ string/ multi string/any other), inverter efficiency viii. Number of PCU/inverters proposed to be used ix. DC Bus voltage x. Capacity of battery bank (Current, Voltage and AH), if used, any xi. Type of battery proposed (lead acid tubular/ lithium ion/ NaS/ any other) xii. Details of protections to be deployed on PV array and AC output side xiii. Details of Metering, Indication, Data logging operation xiv. Schematic diagram of the system including protecting interlocking devices, monitoring and data logging points to be provided. xv. Details of training of manpower to be provided for successful operation of the plant. (Compliance to BIS/IEC Standards is mandatory). xvi. Details of Mounting system: - Roof mounted system - Ground mounted system 6. Details of Building to install the Electronics Control Panel and Battery Bank (if any) Page 14 of 19 i. Whether any existing building is to
Sl. No. Description be used as control room, if so, details to be provided. ii. If a new building is to be constructed, area, estimated cost and layout, etc. to be provided and time frame to construct the building. Remark Notes: It is mandatory to provide technical performance specifications of each component of the power plant proposed to be installed under the project as applicable and for which the performance will be warranted. All technical parameters and warranty requirements must meet or exceed the requirements mentioned in the guidelines issued by the Ministry. [C] Operation and Maintenance Arrangements Sl. No. Description Details of Operation and Maintenance Arrangements Arrangements for Generation Data Collection through remote monitoring (applicable for SPV Power Plants having more than 5 kwp capacity) Is dedicated staff being trained for O&M of the plant? No. of personnel to be trained in O&M Remark [D] Project Duration and Implementation Schedule Completion schedule with milestones (Please attach PERT CHART preferably) [E] Monitoring Mechanism Details of Data Monitoring on Daily, Monthly and Annual energy generation (Data logging and compilation and sharing with MNRE) Please provide details in the following format Own Mechanism (up to 5 kwp) Third Party Remote Monitoring (for SPV power plants of 10kWp and above) Page 15 of 19
Tender No.C-2(b)/RFS/704/203/17 dt.28.08.2017 [F] Costing of Project Sl. Systems No. 1. Cost of Systems Hardware SPV modules Inverters Installation structure Electrical Wires Battery Bank (if any) Meter Any other 2. Cost of transportation and insurance 3. Cost of civil works and electrical works 4. Cost of installation and commissioning 5. Cost of Annual Maintenance for 5 years 6. Cost of Battery replacement 7. Any other related costs Total Cost Unit Cost (Rs. in lakh) Quantity Total Cost (Rs. in Lakh) [G] Means of Finance (Rs. in lakh) 1. Envisaged Central Financial Assistance from MNRE Rs. 2. Contribution of Beneficiaries Rs. 3. Contribution of Project Proponent Rs. 4. Other Source (s) of Funding Rs. 5. Envisaged Soft Loan assistance, if any Rs. Details of Revenue to be collected with payback period [H] ANY OTHER INFORMATION Page 16 of 19
PART II. Details of Grid Connectivity of the Project (The developer shall submit Single line diagram elaborating Interconnection of the Solar Photovoltaic Plant to the Grid ) Sl.No Description Remarks A. Grid Connectivity Level Low Voltage single phase supply (Up to 10 kw SPV system) Three phases low voltage supply (Up to 100 kw SPV system) Connected at 11kV level. (100 kw to 1.5 MW SPV systems) Connected at 11kV/33 kv/66kv level (1.5 MW to 5.0 MW SPV systems) Any Other level 1. Distance of interfacing point of the SPV Plant with the Grid 2. Type of Grid available 3. 4. Letter of Consent for Synchronization of SPV Plant with the Network of Distribution Licensee/NOC (enclose Applicable Fee & Charges made for the Grant of Connectivity if any B. Details of Distribution Licensee providing Grid Interconnection Name and complete address of Distribution Licensee Details of Contact Person E-mail Phone Number C. Metering Arrangement for the Project (Along with the application for the consideration of Central Financial Assistance, the developer shall submit Single line diagram elaborating type and location of Meter(s)) I. Export Import meters/ II. Two way meters Page 17 of 19
IV. Any other (Pl specify) D. E. F. V. Price of meter VI. Whether meter is approved by Distribution Licensee: VII. Class of Energy Meter Power Purchase Agreement (A copy of agreement made with distribution licensee and/or third party shall be enclosed) Business Model Proposed for the project i. Solar installations owned by consumer Solar Rooftop facility owned, operated and maintained by the consumer(s). Solar Rooftop facility owned by consumer but operated and maintained by the 3 rd party ii. Solar installations owned, operated and maintained by 3rd Party Arrangement as a captive generating plant for the roof owners Solar Lease Model, Sale to Grid iii. Solar Installations Owned by the Utility Solar installations owned operated and maintained by the DISCOM Distribution licensee provides appropriate viability gap funds iv. Any Other Model (Pl specify) Commercial Arrangement Sale to Distribution Licensee Sale at Feed-in-Tariff determined by SERC Sale at rate discovered under competitive bidding and adopted by SERC Sale at Average power purchase cost determined by SERC and participation in REC Mechanism Self or Captive Consumption Participation in Net Metering Mechanism Sale of Surplus Power to Grid or 3 rd party Sale to 3 rd Party Rate committed for sale of electricity Sale of Power on Short Term (Negotiation of rate at Regular Intervals) or Sale of Power on Long Term Basis Participation in REC Mechanism Page 18 of 19
Any Other system, please specify G. H. Undertakings from Involved Parties I. Undertaking from the consumer/ beneficiary regarding the acceptability and cost sharing of the project II. Undertaking from the third party/project developer regarding Quality assurance, installation, operation and maintenance of the system Any other relevant information I. Incentives availed from any other Agency (National/International) II. Likely Capacity Utilization Factor III. Any other. Page 19 of 19