PUBLIC WORKS DEPARTMENT Waste Management Services The Next Collection Contract Opportunities to Increase Waste Diversion and Improve Efficiencies Presentation to Waste Management Planning Steering Committee Tuesday, December 2, 2008
2 Objectives Identify factors in the current collection contract that limit waste diversion and result in lower collection efficiency Present service level options to improve efficiency and increase waste diversion in the next collection contract Obtain WMPSC direction on preferred options Provide a tentative timeline for the preparation and award of the new collection contract
3 Current Contract - Base Level of Service - Curbside Residential Weekly garbage collection (2 bag/can limit with tags for 3+) Alternating weekly Blue/Grey recycling collection (except biweekly in Wainfleet and West Lincoln) Weekly green bin/yard waste collection (except Wainfleet and West Lincoln) 8 yard waste collections per year in Smithville only 6 brush collections per year (except Wainfleet/West Lincoln) 1 Christmas tree collection per year (except Wainfleet) Weekly bulky/white goods collection call in basis Challenges: Residential diversion rate has plateaued at approximately 42% Different levels of service, difficult to communicate programs to public
Current Contract Multi-res. and IC&I MULTI-RESIDENTIAL (6+ units): Weekly curbside garbage collection (12 bag/can limit per property, no tags) Alternating weekly recyclables collection (except biweekly in Wainfleet and West Lincoln) - curbside and cart based INDUSTRIAL/COMMERCIAL/INSTITUTIONAL (IC&I): Weekly curbside garbage collection (7 bag/can limit per property, no tags) Alternating weekly recyclables collection (except biweekly in Wainfleet and West Lincoln) curbside and cart based Weekly curbside Green Bin collection - Household Quantities (except Wainfleet and West Lincoln) Challenges: Limited recycling service to multi-res. buildings Lack of eligibility criteria for IC&I leads to routing inefficiencies 4
5 Enhanced Level of Service Multi-res. and Commercial Each municipality chooses from a list of enhanced services: Front-end garbage container collection for multi-residential and designated commercial areas All litter bin collection including collection in parks More frequent curbside commercial collection (up to 7 times per week) Weekly Blue/Grey recycling cart service for multi-res and commercial Weekly organics cart collection for commercial Special set out service for physically challenged Challenges: 12 different levels of service, complex contract to bid on and to administer, difficult to communicate programs to public
6 Municipal Billing System Region charges municipalities on a per household basis for: Base level garbage, recycling, organics, yard waste, white/bulky goods collection Recyclables and organics/yard waste processing Administration, planning and other diversion programs Region charges on a per tonne basis for: Curbside and drop off depot garbage disposal Region charges on a direct cost basis for all enhanced collection services Region shares recycling net revenue with each municipality on a per tonne basis
7 Municipal Billing System Issues/Opportunities Complex billing system costly to administer Not entirely equitable multi-res. apartment buildings not receiving service included in household count, businesses receiving service not included in household count Leads to inefficient routing trucks must stop at municipal borders to maintain accurate tonnage data
Curbside Residential Service Options 1. Collection frequency options: Every other week garbage collection with a three container (bag/can) limit or Weekly garbage collection with a one container (bag/can) limit Alternating weekly Blue/Grey Box collection or Weekly Blue and Grey Box collection 2. Brush collection 6x per year or add to the existing weekly Green Bin and leaf/yard collection program 3. Special set-out service for garbage, Blue/Grey Box and Green Bin containers, as a base level 4. Exemptions for households with three or more children under the age of three and/or with an individual with a medical condition, if garbage container (bag/can) limits are reduced 8
Multi-res. Service Options 1. Status quo curbside garbage collection service only 12 bags/cans per building, alternating weekly recycling cart and curbside collection 2. Weekly Blue/Grey recycling cart, organics cart & frontend garbage container collection 3. Weekly Blue/Grey cart based recycling & organics collection only (private garbage collection) Source of graphic: http://www.city.vancouver.bc.ca 9
Multi-res. Service Options cont d 1. Status Quo - Curbside garbage collection service only 12 bags/cans per building, alternating weekly recycling curbside/cart collection Pro Lower cost to municipality No change to current service Con Poor diversion performance in multires units Inconsistent service among municipalities Disparity in service between low and high density households Buildings with no recycling service contravene provincial regulations & Regional By-law 10
Multi-res. Service Options cont d 2. Weekly cart based recycling & organics collection & front-end garbage container collection* Pro Improved diversion for this sector Consistent waste and diversion services across the region and for all households Con Higher cost to provide services given affordability targets Competing with private sector (or taking over current private sector services) Utilizing Regional landfill capacity at a greater rate Less incentive for owner/landlord to encourage resident participation in diversion and low contamination rates *Assumes same frequency of organics collection as single family homes; additional frequency would be an enhanced level of service 11
Multi-res. Service Options cont d 3. Weekly recycling & organics cart collection only private garbage collection* Pro Increased diversion financial incentive to building owners Lower operating cost without garbage Consistent diversion service to all residents Con Increase in cost, partially offset by WDO funding *Assumes same frequency of organics collection as single family homes; additional frequency would be an enhanced level of service 12
13 Multi-res. Service Options cont d Recommendations for Base Level of Service: Weekly Blue/Grey cart based recycling Provisional pricing for organics collection in future No front-end garbage container collection (private service) Curbside garbage for small buildings (size under review)* 18 bag/can limit if every other week garbage collection or 6 bag/can limit if weekly garbage collection * Proportionate garbage limit reduction compared to low density residential units
14 IC&I Service Options 1.Status quo Weekly curbside garbage collection with 7 bag/can limit Alternating weekly Blue/Grey Box or cart recycling collection Once per week Green Bin collection (household quantities) 2 a. Establish new base service for designated business areas (downtowns/bias) Once per week garbage collection 7 bag/can limit per property Once per week Blue/Grey Box or cart collection (mandatory) Once per week Green Bin or cart based organics collection * Includes municipal buildings under public space recycling program
IC&I Service Options cont d 2b. Establish new base service levels for small institutional and store front commercial properties outside designated business areas: Garbage collection*: 10 bag/can limit if every second week garbage collection or 4 bag/can limit if every week garbage collection Same Blue/Grey Box collection frequency as single family homes, max of 4 Grey and 4 Blue boxes or 2 carts Weekly Green Bin collection, max 4 bins * Proportionate garbage limit reduction compared to low density residential units Port Dalhousie 15
IC&I Service Options cont d 1. Status quo * Base weekly curbside garbage collection with 7 bag/can limit Alternating weekly Blue/Grey Box recycling collection Weekly Green Bin collection, max 2 bins Additional collection service available at the request of the municipality Pro Flexibility for individual commercial districts Con Higher disposal tonnages Limited recycling participation Less incentive to divert (due to enhanced garbage collection) * Includes municipal buildings 16
IC&I Service Options cont d Recommended IC&I base collection service options: 2a New base service levels for designated business areas 2b New base service levels for small institutional and store front retail businesses outside designated business areas Pro Con Increased opportunities to recycle Recognizes need for enhanced service in downtown cores Clear eligibility criteria (increased efficiency) May increase overall system costs IC&I properties that fall outside the new criteria will no longer be serviced 17
18 Litter Bin Service Options Status quo no base level litter bin collection enhanced litter bin service in downtown cores up to 7 days per week, seasonal variations limited recycling (OMG bins in St. Catharines and Niagara Falls) enhanced litter and park bin service varies by municipality Recommendation: provide street side litter bin collection as enhanced service at same frequency as curbside collection convert litter and park bins to 2 or 3 compartment garbage/ recycling bins over time (subject to Public Open Spaces recycling policy)
Efficiency Issues Elimination of municipal collection boundaries - Requires allocation of tonnages on cross border routes (based on households) or - Development of new billing system (part 2 of Level of Service/Rate Study) 5 day-per-week collection service Set-out on same side of road, in rural areas only 19
20 Contractor Service Standards Global Positioning System (GPS) tracking on all collection trucks All new collection trucks at beginning of contract, except spares Use of permanent vs. temporary collection staff (80%:20%) Placement of empty containers at the curb (stacked Blue & Grey Boxes) Electronics disposal ban and offer call-in collection service Demonstration of alternative collection vehicle technologies and fuels
Contract Structure Length of contract: 7 years (fully amortize collection fleet) Payment per household (adjusted annually, for growth) Contract divided into 3 collection areas (bidders can bid on 1, 2 or all 3 areas) Specify service levels, but let bidders determine truck types, co-collection options, etc. 21
Timeline (tentative) Staff prepare/tender document October to February 2009 Bidders prepare their bid submission February/March 2009 Staff evaluate bid submissions & prepare report March/April 2009 Staff presentation and report to WMPSC April/May 2009 Staff presentation and report to Planning & Public Works Committee May 2009 Regional Council award of new contract May/June 2009 Successful bidder to order & receive collection trucks - (10-11 months) Commencement of new contract May 2010 22
DISCUSSION 23
Base Service Recommendation Summary assumes every other week waste collection (EOW) Property Type Garbage Recycling Organics Leaf/Yard Low density residential curbside 3 bag/can limit EOW, $1 tags Alternating weekly/weekly Blue/Grey Boxes Weekly Green Bins Weekly Multi-res 18 bag/can limit EOW Weekly Blue/Grey Carts Future weekly Green Bins/carts No service Designated business areas 7 bag/can limit weekly Weekly Blue/Grey Boxes/ Carts (mandatory) Weekly Green Bins/carts collection No service Small institutional and commercial properties outside designated business areas 10 bag/can limit EOW Alternating weekly max 4 Blue/ 4 Grey Boxes or 2 carts (mandatory) Weekly max 4 Green Bins No service
Base Service Recommendation Summary assumes weekly waste collection Property Type Garbage Recycling Organics Leaf/Yard Low density residential curbside 1 bag/can limit weekly, $1 tags Alternating weekly/weekly Blue/Grey Boxes Weekly Green Bins Weekly Multi-res 6 bag/can limit weekly Weekly Blue/Grey Carts Future weekly Green Bins/carts No service Designated business areas 7 bag/can limit weekly Weekly Blue/Grey Boxes/ Carts (mandatory) Weekly Green Bins/carts collection No service Small institutional and commercial properties outside designated business areas 4 bag/can limit weekly Alternating weekly max 4 Blue/ 4 Grey Boxes or 2 carts (mandatory) Weekly max 4 Green Bins No service
Existing Base Service Summary weekly waste collection Property Type Garbage Recycling Organics Leaf/Yard Low density residential curbside 2 bag/can limit weekly, $1 tags Alternating weekly Blue/Grey Boxes Weekly Green Bins Weekly Multi-res 12 bag/can limit weekly Weekly Blue/Grey Carts No service No service Designated business areas 7 bag/can limit weekly Weekly Blue/Grey Boxes/ Carts Weekly Green Bins/carts collection No service Small institutional and commercial properties outside designated business areas 7 bag/can limit weekly Alternating weekly Blue/ Grey Boxes or carts residential quantities Weekly Green Bins residential quantities No service