Item City of Deerfield Beach Action Request for Agenda TO City Commission DATE SUBMITTED AGENDA DATE December 28 2009 Januarv 5 2010 FROM CFP PW ES Name Department Division SUBJECT Approval of budgeted purchase of sole source 2009 Schwarze Manufacturing A7000 model regenerative air sweeper from Container Systems Inc in the amount of 163 688 amount to be under lease purchase Street Maintenance Road and Bridge Fund Capital Outlay Automotive Equipment Account 108 4050 541 60 41 Please check the appropriate item below Written Request Public Hearing 2nd Reading General Item x Public Hearing Quasi Judicial Public Hearing Consent Agenda COMMISSION ACTION X COMMISSION INFORMATION COMMISSION REQUEST STAFF REQUEST PUBLIC REQUEST PUBLIC INFORMATION ORDINANCE OR DIRECTIVE APPLYING TO SUBJECT FISCAL IMPACT COST SUMMARY Fiscal Impact and source of funding 200 000 is budgeted and listed on page 184 and 186 of the Approved Budget with the note that it will be a lease purchase with over payments five years Street Maintenance Road and Bridge Fund Capital Outlay Automotive Equipment Account 108 4050 541 60 41 RECOMMENDATION TO BE PRESENTED BY C DaBrusco PE SUPPORTING DOCUMENTS ATTACHED Yes X No APPROVED FOR AGENDA City Manager
i RESOLUTION NO 2010 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DEERFIELD BEACH FLORIDA APPROVING CONTAINER SYSTEMS INC AS THE SOLE SOURCE VENDOR FOR THE PURCHASE OF A 2009 SCHWARZE A7000 REGENERATIVE AIR STREET SWEEPER FOR THE COST OF 163 688 AND SPECIFYING THE FUNDS THEREFORE WHEREAS sweeper makes recommend the street sweeper staff members have evaluated several street and models and came to the combined conclusion to purchase of a Schwarze A7000 regenerative air and WHEREAS research indicates that there is only one authorized Schwarze dealer in the State of Florida and WHEREAS Container Systems Inc is the preferred well as the lower bidder and vendor as WHEREAS City staff is requesting authorization to sole source with Container Systems Inc to purchase a 2009 Schwarze A7000 regenerative air street sweeper and to encumber 163 688 from the 2009 10 Budget Account 108 4050 541 60 41 NOW THEREFORE BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DEERFIELD BEACH FLORIDA AS FOLLOWS Section 1 The City Commission hereby approves Container Systems Inc as the sole source vendor for the purchase of a 2009 Schwarze A7000 regenerative air street sweeper for the total cost of 163 688 Section 2 The funding for the purchase of the street sweeper shall be provided from Account 108 4050 541 60 41 PASSED AND ADOPTED THIS 5TH DAY OF JANUARY 2010 ATTEST PEGGY NOLAND MAYOR ADA GRAHAM JOHNSON MMC CITY CLERK
c I PEERFIELP 8 E C lot lm41 EIMIQ IRAJ N Di Ul Mj I I j I TO Ada Graham Johnson City Clerk FROM Michael Mahaney City Manager DATE December 30 2009 SUBJECT SOLE SOURCE PROVIDER CONTAINER SYSTEM Under Section 38 133 entitled Exempt purchases item ix of the City of Deerfjeld Beach procurement code criteria must be established for the justification for sole source sole brand purchasing Alan Savarese Fleet Manager has gathered the required technical information and has made a concerted effort to review comparable equal equipment for the purpose of purchasing a street sweeper for the Department of Environmental Services and Public Works Streets Maintenance Division Schwarze Street sweepers have been used as part of our fleet since 2005 It has performed well the fleet maintenance staff are familiar with the machinery and parts are stocked in our warehouse We are dependent on Schwarze products and it would be costly and very inefficient to use other products Funding in the amount of 200 000 was provided in the 2009 10 Budget 41 108 4050 541 60 Attached is a sole source letter from Schwarze Industries indicating that Container Systems is a sole source supplier of Schwarze products I hereby certify as to the validity of the information and feel confident that this justification for sole source sole brand procurement meets the City s criteria C Peggy Noland Mayor Silvia Poitier Vice Mayor Bill Ganz Commissioner Joe Miller Commissioner Marty Popelsky Commissioner Charles DaBrusco Director Public Works Carl Peter Assistant Public Works Director Alan Savarese Fleet Manager
Oily 0 DEERFIELD BEACH MEMO Department of Public Works Environmental Services TO Michael Mahaney City Manager Andy Maurodis City Attorney Ada Graham Johnson City Clerk FROM Carl F Peter Assistant Director of PW ES COPY Charles DaBrusco Director of PW ES DATE December 28 2009 SUBJECT Budgeted Street Sweeper Purchase Attached is the memo from Fleet Manager on the staffs recommendation for the budgeted street sweeper purchase Approved Budget page 179 and 181 Several different makes were evaluated by staff and the conclusion was the Schwarze provided the best option available and with the 2009 model available a cost effective choice Staff recommends this purchase CFP cp Attachments
City 01 DEERFIELD BEACH MEMORANDUM Department of Public Works Environmental Services TO Charlie DaBrusco Director of Public Works Environmental Services FROM Alan Savarese Fleet Manager DATE December 4 2009 SUBJECT Recommendation for Street Sweeper Purchase Funding in the amount of 200 000 was budgeted in the Department ofpublic Works and Environmental Services Streets Maintenance Division FY0911 0 budget for the purchase of a Street Sweeper Truck In order to ensure the best possible value to the City ofdeerfield Beach various Fleet and Streets staff members evaluated several street sweeper makes and models and carne to the combined conclusion to recommend the purchase ofaschwarze Mfg A7000 regenerative air street sweeper This decision was based on the fact that our existing Schwarze sweepers have performed admirably our repair personnel are familiar with the repair maintenance ofthe units the fleet parts room stocks a variety ofservice and repair parts and there is an outstanding opportunity to purchase aschwarze sweeper at asubstantial cost savings to the City Since there is only one 1 authorized Schwarze dealer in the State offlorida we are recommending a sole source purchase from Container Systems Inc for the purchase of a2009 regenerative air street sweeper in the amount of 163 688 This purchase would represent a savings of 16 345 from the current contract price of a comparable 2010 model from the Florida Sheriffs Association Florida Association of Counties Florida Fire Chiefs Association Bid for Regenerative Air Street Sweepers This unit had less than five 5 hours on the apparatus specifications warranty terms and conditions are in accordance with the Florida Sheriffs Association award 09 17 0908 Specification 83 and the Fleet and Utilities staff concur with the recommendation to purchase this 2009 Schwarze A7000 to the regenerative air street sweeper VIN IGDM7FIB59F409522 at a significant cost savings City ofdeerfield Beach c Carl Peter Assistant Director ofpw ES Bernard Adams Operations Manager for Public Works Chad Grecsek ASSIstant to the Director ofpw ES Donna Council Purchasmg Agent
Tuesday December 1 2009 Ms Donna Council Purchasing Agent City ofdeerfield Beach 401 SW 4th St Deertield Beach FL 3344 t Re Container Systems Schwarze Authorized Dealer Dear Ms Council I am writing this letterto certify that Container Systems Inc located at 506 Bellevue Avenue Daytona Beach FL is the sole authorized dealer for Schwarze Industries Inc in the state offlorida As the sole Schwarze authorized dealer Container Systems Inc is the only authorized dealer to sell Schwarze Sweepers Schwarze Parts and Schwarze Service in the State offlorida If you have any further questions regarding the responsibilities of Container Systems as a Schwarze Authorized Dealer please do not hesitate to contact me Sincerely Joseph Hendrickson Regional Sales Manager Schwarze Industries Inc Email ihendrickson@schwarze com Cell 256 990 t 755
PRICE QUOTA TION In Accordance with Specification 83 of the Florida Sheriffs Assoc 09 10 Contract DATE October 28 2009 TO Mr Andrew Jones City of Deerfield Beach OTY one 1 F O B DELIV TERMS TAXES DESCRIPTION Schwarze A7000 Regenerative Air Street Sweeper including the following 2009 GMC T7500 cab chassis 33 000 GVWR 215 hp diesel engine Bendix air dryer Dual steering air conditioning AMIFM radio 115 hp John Deere diesel aux engine 84 cu yd debris hopper with hopper dump assist vibrator sound suppression kit 3 240 sq in pick up head with rubber blast orifice dual gutter brooms with power tilt dual gutter broom extension override dust suppression system incl front spray bar and aux water filter 600 gal water capacity 250 gal std tank 350 gal water tank low level indicator in cab 8 hand hose for remote area catch basin cleaning hopper deluge clean out system conical rear amber strobe light Arrowboard standard white paint SUB TOTAL LESS SPECIAL DEALER INCENTIVE DISCOUNT TOTAL Deerfield Beach FL 30 60 days ARO aux tank net 30 days 30 day temporary tag is included Title tag registration fees if necessary add 175 00 WARRANTY Base vehicle 1 yeariloo OOO miles engine 2 yrs transmission 2 years Sweeper warranty 12 monthsl1200 hrs NOTE Subject to review after 30 days from date PRICE EA 180 033 00 180 033 00 16 345 00 163 688 00 Respectfully Bill Young Pres
09 10 Sheriffs Contract Adjustment Worksheet City of Deerfield Beach A7000 11 17 09 I item I price I add I delete I adjusted I Base Bid GMC T7500 170 753 00 170 753 00 gutter broom power tlllt LH 578 00 171 331 00 gutter broom power tlllt RH 578 00 171 909 00 Gutter Broom Extension Override GEO LH 897 00 172 806 00 Gutter Broom Extension Overnde GEO RH 89700 173 70300 Hopper Sound Suppression 601 00 174 30400 Hopper Dump Assist 1 045 00 175 349 00 Aux Hand Hose 8 1 045 00 176 39400 hopper deluge conical spray 708 00 177 10200 600 gallon water capacity ILO 250 gal 2 900 00 180 002 00 Water tank low level indicator in cab 202 00 180 204 00 Spray bar front 527 00 180 731 00 Spray bar hopper additional 7 nozzles 527 00 181 258 00 High Back non suspension seat w adjustable back angle and lumbar support LO air nde LH High Back non suspension seat w adjustable back angle and lumbar support ILO air nde RH rubber blast onfice 30 day temporary tag INCLUDED Dealer Incentive TOTAL Demo Discount 495 00 0 00 860 00 860 00 16 345 00 180 398 00 179 538 00 180 033 00 180 033 00 163 688 00 163 688 00 NOTE Shaded area indicates non contract options NOTE Non contract options are pnced at list less 8 per FSA contact