Daily Truck, Trailer and Coach Inspection And Maintenance Requirements

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Henry Evans
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1 Daily Truck, Trailer and Coach Inspection And Maintenance Requirements In this document "vehicle" means a truck, truck tractor, trailer or a bus. Application Applies to; 1. Trucks and truck tractors with registered gross weights over 4,500 kg (9,920 lb.), 2. Trucks and truck tractors with an actual weight of over 4,500 kg. Actual weight means the weight of the truck or truck tractor only, which may include any weight transferred to it by an attached trailer, and 3. Buses. Bus means a motor vehicle designed for carrying ten or more passengers, excluding the driver, and used for the transportation of persons. Note: The weight transmitted to the road by the axle(s) of an attached trailer does not have to be added to the RGW of the truck if the transmitted weight is 2,800 kg (6,172 lb.) or less. For more details see Determining Registered Gross Weights for Trucks Towing Light Duty Trailers. Exemptions Vehicles that are exempt from daily vehicle inspections and reports are; 1. Two and three axle trucks, buses and tractors not towing a trailer and primarily used to transport primary products of a farm, forest, sea or lake produced by the driver of the vehicle or the driver's employer; (includes farm plated trucks) (primary products include livestock and poultry). 2. Trucks and buses leased by individuals for 30 days or less to move their personal goods, or to carry passengers at no fare, 3. Ambulances, fire apparatus, hearses, casket wagons, mobile cranes, motor homes, recreational vehicles, and tow trucks. 4. Empty trucks and buses operated under the authority of dealer plates or in?transit permits. 5. Buses that are used for personal purposes without compensation, 6. Buses used for passenger service within a municipality or within 25 kilometres of the boundary of the municipality, and 7. Buses used for school purposes that have been inspected in accordance with the "School Bus" Regulation, made under the Highway Traffic Act. Daily Inspection Required

2 1. A vehicle must be inspected by the driver in accordance with Schedules 1 and 2, if the vehicle was not inspected by the driver or another driver within the previous 24 hours. 2. An inspection is valid for 24 hours. Any number of drivers may operate the vehicle within the 24 hour period on the original inspection. 3. A person other than the driver may conduct the inspection and complete the required report. 4. Inspections of emergency vehicles or vehicles used to provide disaster relief are to be carried out prior to the vehicle's first non-emergency or non-relief trip. Daily Vehicle Inspection Report Required Trucks; 1. A report must be completed for a truck or tractor and any towed trailer(s), regardless of the distance to be travelled. 2. When a report is required, the report is to be filled out and signed at the completion of the trip inspection, carried in or on the vehicle and produced to an enforcement officer upon request. 3. A report is valid for 24 hours. Any number of drivers may operate the vehicle with an inspection and report completed by another driver if the inspection and report are not more than 24 hours old. 4. A person other than the driver may conduct the inspection and complete the report. Buses; 1. A report must be completed for a bus that is operated beyond a radius of 160 km from where the driver reports for work. 2. A report is not required for a bus that is operated within a radius of 160 km from where the driver reports for work and is instructed to return. 3. Where a report is not required and a safety defect is discovered and repaired prior to the vehicle's operation a "record of defects and the repairs" (record) must be written up. A record may be any type of document suitable to the operator for recording safety defects and repairs. A record is not required to be carried in the vehicle. Contents of Report A report must contain, as a minimum, the following information: 1. Make of motor vehicle, 2. The licence plate number or unit number of the truck, bus, tractor and towed trailer(s),

3 3. The date and time of the inspection, 4. The name and signature of the person who carries out the inspection, 5. A list of the items required to be inspected as set out in Schedules 1 and 2, and 6. Any safety defects of the items referred to in Schedules 1 and 2, discovered during the inspection. Inspection reports are not supplied by the Ministry. Reports may be combined with another document or contain additional owner required information. Recording Inspection Results Where a report of inspection is required, the driver must record on the report any safety related defects found. If there are no defects, the report must so indicate. In addition to any defects noted during an inspection, a driver must, at the end of the trip or 24 hour period, record on the report any defects noticed while in charge of the vehicle. Reporting Defects The driver must report safety-related defects to the operator before operating the vehicle. The person repairing these defects shall record on the inspection report the date on which the repair is completed, or the fact that no repair is required, and shall sign the report. Completed inspection reports are forwarded to the operator as soon as possible. Keeping Reports and Records 1. A report listing no defect(s), is kept for three months. 2. A report that lists defects, repairs or indications that repairs were not required becomes a "record" of defects and repairs and is kept for two years along with other vehicle maintenance documents. 3. Records and reports are kept at the operator's principal place of business. Inspecting the Vehicle The items contained within the brackets in Schedules 1 and 2 are designed to serve as a guide to the driver and are not required to be listed on the report. Schedule 1 Outside Inspection 1. All lights and reflectors (equipped and functioning as required under the Act and the regulations)

4 2. Wheels and fasteners (for wheel or rim cracks, defective lock rings, loose or missing fasteners) 3. Tires (for tread depth, flat or noticeable leak, any visible bumps or bulges, mixture or bias and radial tires on the same axle, contact with any part of the vehicle or any other tire) 4. Fuel system (for visible leak at any point, tank filler caps shall not be missing, the fuel tank shall be securely mounted) 5. Exhaust system (for audible leaks, missing or loose components, secure mountings) 6. Fifth wheel (for loose, missing or ineffective fasteners, missing, broken or deformed parts in the locking mechanism, operating handle being in closed or locked position when in use) 7. Suspension, springs, air bags and controlling attachments (for any cracked, broken, loose or missing axle positioning or fastening parts, broken or missing spring leaves, broken coil springs, deflated air suspension due to system failure) 8. Towing and coupling devices (for missing or unattached safety devices, or safety devices not capable of secure attachment, wear kinks or broken cable strands, improper repairs) 9. Load security (for compliance with the requirements of Ontario Regulation 614) 10. Load covering (for compliance with the requirements of Regulation 577) 11. Air brake adjustment and connections (for absence of braking action on each wheel, missing, broken or loose mechanical components where readily visible, audible air leaks and brake readjustment limits) 12. Hydraulic brake Fluid (for visible leakage) 13. Mirrors (as required under the Act and the regulations, for condition and adjustments) Schedule 2 Inside Inspection 1. Steering wheel (excessive play, looseness) 2. Brake pedal (reserve and fade) 3. Brake booster (operation) 4. Brake failure warning light (functions as intended) 5. Brake air pressure or vacuum gauge 6. Warning signal, low pressure or low vacuum 7. Windshield washer and wipers (function as intended) 8. Windshield and windows (are to afford the driver a clear view) 9. Mirrors (adjustment and condition) 10. Defroster and heaters (function as intended) 11. Horn (functions as intended) 12. Driver's seat belt and seat security (function as intended) 13. Parking brake (adequate to hold vehicle) 14. Emergency equipment (as required under any Act and the regulations made thereunder for that class of vehicle)

5 Vehicle Maintenance and Component Performance Standards Every operator shall maintain all trucks, truck tractors, trailers and buses under their control. The maintenance shall be in accordance with the prescribed vehicle component performance standards contained in Schedules 1, 2 and 4 of Regulation 611 and Regulation 587, of the Highway Traffic Act. The operator shall also have a system of periodic maintenance and inspections. Vehicles Exempt From Maintenance and Component Performance Standards 1. A truck or tractor having a gross weight and a registered gross weight of 4,500 kg (9,920 lb.) or less; 2. A truck, tractor, trailer or bus leased for no longer than 30 days by an individual for the transportation of goods kept for that individual's personal use or where the passengers are carried free of charge; 3. A bus that is used for personal purposes without compensation; 4. A truck, tractor, trailer or bus operated under the authority of a dealer plate or an in-transit permit and; 5. An ambulance, fire apparatus, hearse, casket wagon, mobile crane, motor home, and tow truck. Vehicle Records Maintained by the Operator 1. A statement of the types and frequency of inspections and maintenance to be carried out; 2. Vehicle identification records, including company number (if any), make, serial number, and year; 3. Name of vehicle lessor, if applicable; 4. Record of repairs and maintenance including the nature of repairs, date and odometer readings; and 5. Record of axle or suspension modifications that affect weight ratings. Location and Retention Period for Maintenance Records Maintenance records are kept at the operator's principal place of business for two years or 6 months after the vehicle ceases to be the operator's responsibility. Sample: Daily Vehicle Inspection Report Note: Reports may be combined with another document or contain additional owner specified information.

6 MAKE OF MOTOR VEHICLE MOTOR VEHICLE NUMBER PLATE OR UNIT NO. TRAILER 1 NUMBER PLATE OR UNIT NO. TRAILER 2 NUMBER PLATE OR UNIT NO. DATE OF INSPECTION TIME OF INSPECTION NAME OF PERSON WHO INSPECTED THE VEHICLE(S) SIGNATURE OF PERSON WHO INSPECTED THE VEHICLE(S) INSIDE INSPECTION OUTSIDE INSPECTION 1. Steering wheel, excessive play, looseness 2. Brake pedal reserve and fade 3. Brake booster operation 4. Brake failure warning light 5. Brake air pressure or vacuum gauge 6. Warning signal, low pressure or low vacuum 7. Windshield washer and wipers 8. Windshield and windows 9. Mirrors 10. Defroster and heaters 11. Horn 12. Driver's seatbelt and seat security 13. Parking brake 14. Emergency equipment 1. All lights and reflectors 2. Wheels and fasteners 3. Tires 4. Fuel system 5. Exhaust system 6. Fifth wheel 7. Suspension, spring, air bags and controlling attachments. 8. Towing and coupling devices 9. Load security 10. Load covering 11. Air brake adjustment and connections 12. Hydraulic brake fluid 13. Mirrors DRIVER, SAFETY DEFECTS FOUND YES NO LIST OF DEFECTS FOUND DRIVER, DEFECTS OBSERVED WHILE DRIVING VEHICLE REPAIR PERSON, REPAIRS REQUIRED YES NO DEFECTS REPAIRED SIGNATURE AND DATE OF PERSON WHO REPAIRS DEFECTS OR DETERMINES THAT REPAIRS WERE UNNECESSARY. SIGNATURE DATE This is an unofficial version of Government of Ontario legal materials. For accurate reference refer to the official volumes. The Highway Traffic Act, Section 16, and the Commercial Motor Vehicle Inspections Regulation, made under the Highway Traffic Act may be viewed on the Internet at

NSC DAILY VEHICLE TRIP INSPECTION

NSC DAILY VEHICLE TRIP INSPECTION GOALS OF THE STANDARD The daily vehicle trip inspection standard is intended to ensure early identification of vehicle problems and defects, and to prevent the operation