Shenandoah City Council AGENDA REPORT

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3 Shenandoah City Council AGENDA REPORT Meeting Date: October 10, 2011 Item Number: Public Works & Community Development Department: Prepared By: B. Bevers Budgeted Amount: Date Prepared: October 7, 2011 Exhibits: Gate Proposal (City Secretary s Use Only) Subject Gate for new driveway from Twisted Oak to I-45 Recommendation Staff recommends that the City Council approval the gate proposal. Discussion As part of the new Public Works Building and Fire Station, a driveway was built connecting the Municipal Complex to Twisted Oak Dr. This driveway provides quicker access to the residential areas of Shenandoah, but also connects I-45 to Twisted Oak. In order to prevent the driveway from becoming a cut through, Staff has proposed installing a gate. The gate will be operated by EZ tag readers to provide access to City and emergency vehicles. The gate will be a bi-parting iron swing gate with both swings towards I-45. It includes a smaller picket spacing to limit the visibility from Twisted Oak Dr. to I-45. There will be a sidewalk adjacent to the gate which will allow unhindered pedestrian access. This was included in the budget to finish the new building project presented to Council during the budget workshop earlier this year. Approved By Initial Date Department Manager Date City Administrator 10/7/2011 Page 1 Revised 1/10

4 The good news is you chose GATES IN MOTION Remit to: PROPOSAL - Valid for 30 days GATES IN MOTION, INC. Date : 10/4/ FM 1960 East, #314 Name: CITY OF SHENANDOAH Humble, TX Address: IH 45 North PHONE: Shenandoah, Texas FAX: CONTACT: Byron L. Bevers, P.E. CONTACT: Brand Schoolcraft PHONE: (281) PHONE: FAX: (832) CELL: bbevers@shenandoahtx.com Project Description: PUBLIC WORKS GATES AND READER SYSTEM QUANTITY DESCRIPTION 1 Provide and install Bi-Parting Ornamental Iron Gates $5, $5, Houston Style Gate (Flat top) 28' wide X 6' tall 3" X 2" Frame with 3/4" pickets spaced 3" on center, external Gate will roll on 4" sealed ball bearing "V" groove wheels 2 Provide & install Viking F-1 Commercial Swing Gate $3, $6, Operator for gates up to 600 pounds. 120 or 220 VAC with Battery back-up for continuous duty. Non-pinching arm design, slow start and stop, auto closing. Program to auto - open or continue operation if power fails. Five year mfg warranty, 1 year labor warranty To include Large Electrical Enclosure to house existing conduit and routing electrical service and conduit to gate operators 1 Provide and install reversing loop & detector $1, $1, Provide and install reversing loop $ $ Provide & install remote access control system to include: $2, $2, PC Programmable Control Panel Downloadable software for laptop or PC programming, transaction history reports, direct gate control and scheduling. Intitial set up, programming and one hour training on software NOTE PC MUST HAVE WORKING MODEM AND POT PHONE LINE TO CALL REMOTE SYSTEM FOR PROGRAMMING PURPOSES - NOT INCLUDED IN QUOTE RECOMMEND US ROBOTICS EXTERNAL OR INTERNAL MODEM NOTE REQUIRES TELEPHONE SERVICE BY OTHERS TO PEDESTAL (not necessary for phone line to be dedicated to device only) 2 Smart Pass 4 Toll Tag Rader system by Transcor $7, $14, to include: reader, cable, power supply, Wiegand 26 bit converter Mounted on 10' post (Ez tags to be aquired by others) 2 Provide and install Emergency Access Box w/o lock $ $ When opened will hold gate open until returned to closed position. 2 Fire department lock included $ $ All conduit for electrical service and control wiring to be done by others. NOTE Electrical service by others Owner is liable for any and all damages caused as a result of trenching, digging, drilling, boring or installation of ground rods. Quote does not include permits, electrical service, concrete work or boring except as specifically stated in this proposal. Any additional work requested will result in charges at our standard hourly rate or per an additional proposal. 2 mil General Liability and 1 mil Workers Comp is included. Additional insured or waiver of subrogation at additional charge upon request. NO LIABILITY OR WARRANTY WILL APPLY TO ITEMS DAMAGED DUE TO ELECTRICAL SURGE, VANDALIZM, ABUSE, THEFT, OR MISUSE. Sub-total $30, Sales Tax 8.25% $2, GRAND TOTAL $32, Payment is required upon each component installation, net 10 days, balance due upon completion. A NSF fee of $50.00 will apply to returned checks. Check Trak in effect. Finance charges of 1.5% per month and all charges associated with collection efforts will be included in the final amount due on unpaid balances. The owner is liable for all equipment delivered to the job site to include theft, vanadlism or damage other than that caused as a result of installation. Acceptance of proposal: The above prices, specifications and conditions are satisfactory and are hereby accepted. Date of Acceptance Signature

5 Shenandoah City Council AGENDA REPORT Meeting Date: October 10, 2011 Item Number: Public Works & Community Development Department: Prepared By: G. Smith Budgeted Amount: Date Prepared: October 7, 2011 Exhibits: (City Secretary s Use Only) Option Agreement, Letters from Bleyl & Associates and Weisinger Incorporated Subject Catahoula Well Upgrade Recommendation Staff recommends that the City approve the Option Agreement with Conroe and the MDD approve the bid alternate with Weisinger subject to the City approving the Option Agreement. Discussion Weisinger Water Well has been drilling the City s Catahoula well in Panorama Village as part of the negotiated Groundwater Reduction Plan between the City and Panorama Village. The well was originally scheduled to be sized for 1,000 GPM but the bid included a bid alternate to upsize the well casing to accommodate a 2,000 GPM well. Panorama and the GRP can only effectively utilize 1,000 GPM. City Staff and Bleyl & Associates investigated potential customers for the additional water from the Catahoula Well. The only likely customer would be the City of Conroe. Conroe was approached to determine if they would be interested in upsizing the well casing for 2,000 GPM. The cost to upgrade is $244, Conroe s Staff indicated they would recommend that Conroe pay for the upgrade and inexchage they would be provided an option to participate in the well s production and/or purchase a share of the well. Shenandoah and Conroe staffs and attorneys worked together to draft the attached Option Agreement. The Conroe City Council is scheduled to meet at 9 am on Monday October 10, 2011 to consider the upgrade and option agreement. If approved by Conroe, the City of Shenandoah would agree to the Option Agreement and the Shenandoah Municipal Development District would need to award the bid alternate. The MDD approval should be subject to the future approval of the option agreement by the City of Shenandoah. Bleyl & Associates provided a letter recommending the upgrade with hydrogeologic information representing that the test well results support a 2,000 GPM well. Page 1 Revised 1/10

6 Page 2 of 2 Approved By Initial Date Department Manager Date City Administrator 10/7/2011

2200 East Davis Conroe, Texas 77301 936-756-7721 281-353-8484 936-756-7723 fax September 21, 2011 Bleyl and Associates 100 Nugent St. Conroe, TX 77301 Attn: John Bleyl, P.E. Re: Shenandoah Municipal Dev District - Catahoula Test & Production Well Cost Changes Proposed Material Settings Mr.

10 2200 East Davis Conroe, Texas fax September 21, 2011 Bleyl and Associates 100 Nugent St. Conroe, TX Attn: John Bleyl, P.E. Re: Shenandoah Municipal Dev District - Catahoula Test & Production Well Cost Changes Proposed Material Settings Mr. Bleyl: Please review the following which includes the cost difference for the proposed material settings. Bid 14 x 8 well to include: 2690 ft. -Well Completion Depth 1800 ft Diameter Ream for Surface Casing 1800 ft Surface Casing 2700 c.y. - Cementing 890 ft Diameter Underream 725 ft. - 8 Blank Liner 285 ft. - 8 Pipe Base Screen 158 sack Cement Plug Current contract amount $840, Proposed 14 x 8 well to include: 2834 ft. -Well Completion Depth 2136 ft Dia. Ream for Surface Casing (Add 336 $100/ft.) $33, ft Surface Casing (Add 336 $80/ft.) $26, c.y. Cementing (Add 504 $10/c.y.) $ ft Dia. Underream (Deduct 192 $35/ft.) <$6,720.00> 560 ft. - 8 Blank Liner (Deduct 165 $75/ft.) <$12,375.00> 238 ft. - 8 Pipe Base Screen (Deduct 47 $80/ft.) <$3,760.00> 85 sack Cement Plug (Deduct 73 $50.00) <$3,650.00> Net Increase to Current Contract Amount $34, Revised Total Contract Amount $874,975.00

11 Proposed 20 x 14 well to include: 2930 ft. -Well Completion Depth 2136 ft Dia. Ream for Surface Casing (Add 336 $120/ft.) $40, ft Surface Casing (Add 336 $110/ft.) $36, c.y. Cementing (Add 655 $10/c.y.) $ ft Dia. Underream (Deduct 192 $50/ft.) <$9,600.00> 560 ft Blank Liner (Deduct 165 $95/ft.) <$15,675.00> 238 ft Pipe Base Screen (Deduct 47 $100/ft.) <$4,700.00> 85 sack Cement Plug (Deduct 73 $50.00) <$3,650.00> Increase for 20 x14 from Base Bid 14 x8 $200, Net Increase to Current Contract Amount $244, Revised Total Contract Amount $1,084, Thank you for the opportunity to offer you our services as we wait for your response. Yours truly, Michael Weisinger Vice President

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