DEVELOPMENT INDUSTRY LIAISON GROUP

Transcription

1 DEVELOPMENT INDUSTRY LIAISON GROUP 9:00 a.m. Monday, February 12, 2018 Meeting Rooms 192 & st Floor - Hamilton City Hall 71 Main Street West 1. Welcome 2. New Business 3. Minutes from January 15, 2018 Meeting 4. Portal and ProjectDox Update Mary Sakaluk AGENDA 5. Planning & Economic Development Department 2018 Budget Presentation - Jason Thorne/Rob Lalli 6. Inclusionary Zoning Presentation Edward John 7. Parkland Dedication Timing and Changes Ray Kessler 8. Administrative Amendment to the Official Plans Joanne Hickey-Evans 9. Ontario Building Code amendment Electric Vehicle Charging Requirements- Jorge Caetano 10. Future Agenda Items (a) (b) Tree Protection Process 1 year Monitoring Update Anita Fabac Stall size transition Steve Robichaud 11. Next Meeting Monday, March 19, 2018 at 9:00 a.m. in Meeting Rooms 192 & 193 (1 st Floor Hamilton City Hall)

2 DEVELOPMENT INDUSTRY LIAISON GROUP 9:00 a.m. Monday, January 15, 2018 Meeting Rooms 192 & st Floor - Hamilton City Hall 71 Main Street West Present: Abdul Razzak, A.J. Clarke & Associates Brenda Khes, GSP Group Inc. Ed Fothergill, Fothergill Planning Matt Johnston, Urban Solutions Steve Spicer, Multi-Area Developments Steven Frankovich, S. Llewellyn & Assoc Suzanne Mammel, HHHBA William Liske, Losani Homes Ed VanderWindt, City of Hamilton Guy Paparella, City of Hamilton Jason Thorne, City of Hamilton Joanne Hickey-Evans, City of Hamilton John Morgante, City of Hamilton Mike Di Sanza, City of Hamilton Robert Lalli, City of Hamilton Steve Robichaud, City of Hamilton Susan Jacob, City of Hamilton Tony Sergi, City of Hamilton 1. Welcome MINUTES Tony Sergi welcomed everyone and proceeded to chair the meeting. 2. New Business Parkland Dedication Timing Update Real Estate Section is responsible for the Parkland Dedication file. Invite staff from Real Estate to give update at the next DILG meeting. 3. Minutes from November 20, 2017 Received without change. 4. Site Plan Submission Requirements Planning staff are receiving incomplete site plan submissions from developers or consultants. Development Industry Liaison Group January 15, 2018 Minutes Page 1 of 4

3 It was noted that: Only the owner can make the application (i.e. alleyway); Authorization from the Real Estate Section regarding assumed and unassumed alleyways is required before submitting the application; If privately owned, the owner s permission is required. 5. Construction Hoarding Signs Mike Di Sanza Licensing and By-law Services have received complaints on hoarding signs (advertising for a subdivision etc.). Signs are regulated through the Sign By-law; if a certain type of sign is not mentioned in the By-law then the sign is not allowed. A report going to the Planning Committee on February 6, 2018, will amend the By-law by adding wording to include hoarding signs. It was noted that the sign cannot include 3 rd party advertising and can only give information regarding the site the sign is located on. 6. Commercial / Mixed Use Zoning Status Update (OMB Appeals) The OMB advised it has received approximately 20 appeals. Staff will try to mediate appeals before the OMB hearings. 7. Commercial Consultation Mailing Lists Due to the Freedom of Information (FOI) policy, a possible change with the City that may impact the ability to release the consultation mailing list for letters going to the homes within the 120 metre limit. The City Clerk s Office has concerns releasing the names and addresses violating the FOI. As MPAC doesn t have the same restrictions, would be providing services that the City originally provided. Question: Does this impact Councillors also? Action: Planning staff to discuss with Clerks and will follow-up. 8. EV Changing Code Interpretation Electric Vehicle (EV), HHHBA interpretation regarding the code changes. In 2020 residential comes into effect, mandatory unless required at Site Plan or Subdivision submission. Industrial changes come into effect now which can cause zoning implications. Action: Ed VanderWindt to confirm interpretation. 9. Formal Consultation Administrative Change Planning staff have scheduled two separate Development Review Team (DRT) meetings - February 5 and February 16 to clear up the back log to review 9 applications. Effective 2018 Senior Project Managers will chair the Formal Consultation meetings. Development Industry Liaison Group January 15, 2018 Minutes Page 2 of 4

4 10. MOECC Transfer of Approval Changes: Susan Jacob gave a presentation on the MOECC Transfer of Approval highlighting the changes. Members requested a copy of her presentation which was mailed out the following day. A response from the City agreeing to enter into this agreement is required if we want to continue to participate in the program by January 31, Next Meeting Monday, February 12, 2018 at 9:00 a.m. in meeting rooms 192 & 193 (1 st Floor Hamilton City Hall) The meeting adjourned at 10:00 a.m. Sherree Donald, Minute Taker Administrative Assistant, Growth Management Division Planning and Economic Development Department City of Hamilton Development Industry Liaison Group January 15, 2018 Minutes Page 3 of 4

5 Subject Matter City s Lobbyist Registry Follow-up OUTSTANDING BUSINESS LIST DEVELOPMENT INDUSTRY LIAISON GROUP Meeting Date Initiated August 25, 2015 Status Follow-up requested to determine if registering as a lobbyist under the by-law would negatively affect a planner standing before the OMB as an impartial expert witness? Downtown Infrastructure Study October 19, 2015 City staff to make a presentation once the report was prepared. Shall vs May Language in the Official Plans Parkland Dedication By-law Proposed Phases 1 and 2 Review Recommendations October 17, 2016 October 17, 2016 City staff to re-visit Official Plan policy in six months. Recommendations to be reviewed during the February 13, 2017 DILG meeting. Staging of Development Update October 17, 2016 Update to be provided by City at the February 13, 2017 DILG meeting. Comprehensive Development Guidelines and Financial Policies Manual Updated Document Form 1 Working Group Update Requested January 16, 2017 January 16, 2017 Updated document to be made available to the DILG group and other stakeholders on going with working group Public Works to provide an update. Development Industry Liaison Group January 15, 2018 Minutes Page 4 of 4

6 General Issues Committee January 30, 2018 Item OPERATING BUDGET January 30, 2018

7 OVERVIEW Planning and Economic Development (PED) contributes to the City of Hamilton s vision to be the best place to raise a child and age successfully. Together with its partners, the Department brings this vision to life through effective planning for existing and future communities, processing of development applications, support for new and existing businesses, delivery of major infrastructure and development projects, support for the City s heritage, culture and arts, and ensuring the health, safety and well-being of the public through compliance with municipal by-laws. 2

8 Building Permits Applicable Law Review IC&I, and High Density Residential Low Density Residential Ontario Building Code Pre- Consultation Building Inspections Building Code Inspections and Enforcement Enforcement of By-laws Parking Operations Off-street Facilities On-street Regulations SERVICES AND SUB-SERVICES By-Law Enforcement Lottery Licensing Municipal Law Enforcement Parking Enforcement Public Complaints Handling Public Education Residential Care Facility Inspection Revenue Collection and Accounting Sign By-law Business and Trade Licensing Zoning Verification and Property Reports AGCO Liquor Licensing Animal Services Municipal Law Enforcement Public Complaints Handling Pound Services Public Education Business Development Business Attraction and Retention Growth Management Airport Lease Management/Liaison Growth Planning Urban Renewal Planning & Economic Development 2018 Operating Budget 3

9 SERVICES AND SUB-SERVICES Cultural Development Cultural Marketing Cultural Policies and Strategies Emerging Creative Sectors (Fashion) Events Development Film/Film Permits Music Public Art and Arts Development Development Approvals Approvals/Implementation Grading Tourism Development Major Events Meetings and Conventions Sport Tourism Tourism Marketing Visitor Services and Visitor Centre Real Estate Property Management School Safety Parking Regulations School Crossing Guards Heritage Resource Management Heritage Facility and Resource Management Heritage Policy, Initiatives and Strategies Museum Operations Land Use Planning Official Plans Secondary Plans Special Studies (Community) Special Studies (Long-Range) Planning & Economic Development 2018 Operating Budget 4

10 2017 HIGHLIGHTS 5

11 Planning & Development 2017 HIGHLIGHTS Year Construction Value 2006 $682,547, $801,719, $818,462, $692,402, $1,096,299, $731,019, $1,499,627, $1,025,785, $1,143,192, $1,108,192, $1,056,237, $1,364,145,418 6

12 Number of Units Planning & Development (cont d) 2017 HIGHLIGHTS 3000 Housing Units Singles/Semis/Multiples Apartments Total 7

13 Dollars ($) Planning & Development (cont d) 2017 HIGHLIGHTS 1,600,000,000 Building Permit Construction Values By Type 1,400,000,000 1,200,000,000 1,000,000, ,000, ,000, ,000, ,000,000 0 RESIDENTIAL COMMERCIAL INSTITUTIONAL INDUSTRIAL TOTAL 8

14 Planning & Development (cont d) 2017 HIGHLIGHTS 9

15 Planning & Development (cont d) 2017 HIGHLIGHTS 10,000 Number of Building Permits Issued 9,000 8,000 7, Number of Development Applications 6, , , , , ,

16 Planning & Development (cont d) Upper Centennial Sanitary Tunnel Waterdown Water Tower Parkside Drive Dartnall Road widening and urbanization Sheldon/Mewburn Neighbourhood pond construction Barton Street and Fifty Road improvements 2017 HIGHLIGHTS 11

17 Culture & Economic Development First land acquisition under the Shovel-Ready Employment Land Strategy Amazon proposal Over 1,000 consultations through the Small Business Enterprise Centre, leading to 167 new jobs created and 161 new businesses Creative Industries zoning initiative Music Strategy implementation 2017 HIGHLIGHTS 12

18 2017 HIGHLIGHTS Culture & Economic Development (cont d) $14,000,000 Direct Spend - Filming Number of Film Permits Issued and Number of Film Productions $12,000, $10,000, $8,000, $6,000, $4,000, $2,000, $ Direct Spend - Filming Number of permits issued Number of Film Productions 13

19 2017 HIGHLIGHTS Culture & Economic Development (cont d) Number of Museum Visits Hotel Stays (Room Nights) 250,000 25, ,000 20, ,000 15,000 10, ,000 5,000 50,

20 Open For Business 2017 HIGHLIGHTS Eliminating Unnecessary Steps Temporary Encroachment Agreements Variance process for Sign By-law New approvals process for patios Streamlining Necessary Steps New Commercial/Mixed Use ZBL Conditional Permit process for brownfields Business Licensing By-law review Zoning Reviews for Formal Consultations Use of technology Upgrade to AMANDA 7 platform Digital applications for Building Permits 15

21 Licensing & By-law Services 2017 HIGHLIGHTS Revenue Variances (Budget vs Actuals) $400,000 $200,000 $ Preliminary $200,000 -$400,000 -$600,000 -$800,000 -$1,000,000 -$1,200,000 ANIMAL SERVICES MUNICIPAL LAW ENFORCEMENT LICENSING 16

22 West Harbour & LRT 2017 HIGHLIGHTS LRT Submission and approval of Environmental Project Report Addendum Development of the Project Specific Output Specifications (PSOS) and the Reference Concept Design in preparation for procurement Two Community Connector Outreach Program canvasses reaching 1,379 properties West Harbour Launched the Pier 8 Request for Proposals (RFP) stage to the five short-listed proponent teams Held design competition process to choose a design for the highly anticipated Pier 8 Promenade Park Continued planning for Piers 6 & 7 public realm design 17

23 TRENDS & ISSUES 18

24 Growth & Economic Development TRENDS AND ISSUES Serviced land supply for residential and non-residential development Cost competitiveness with nearby municipalities CIP/Incentive Program review Parking supply/delivery Development staging with LRT Housing affordability 19

25 Open For Business Keeping up with demand/development activity levels Finalizing KPIs and benchmarks Transition to electronic submissions Legislation OMB and Local Planning Appeals Tribunal Ministry of Environment Transfer of Review Program New regulatory areas (marijuana, sharing economy) Workforce Development Workload Training to address changing regulatory environments Staff retirement and turnover TRENDS AND ISSUES

26 METRICS 21

27 METRICS Official Plan/Zoning By-law Amendments Subdivisions/Site Plans/C of A Building Permits Business Licences 22

28 Average Number of Days Official Plan/Zoning By-law Amendments METRICS 600 Approval Timelines Reports to Planning Committee ZBLAs OPAs 23

29 Official Plan/Zoning By-law Amendments METRICS 70 Average Number of Days to Complete a Zoning Verification for Planning Files Zoning Amendments (ZA) Site Plans (DA) 24

30 Average Number of Days Subdivisions METRICS Approval Timelines - Draft Plans to Planning Committee Draft Plans of Subdivision 25

31 No. of days No. of Submissions METRICS Subdivisions Processing Time for Engineering Submissions (Subdivisions) Engineering Submissions Per Year (Subdivisions) Year Time taken by City Time taken by applicant Total Number of Submissions 26

32 Days No. of submissions Site Plans METRICS 350 Processing Time for Engineering Submissions (Site Plan) 600 Engineering Submissions Per Year (Site Plan) Time Taken by City for Approval Dead time for Consultant`s Response Total Number of Submissions for Site Plan 27

33 Committee of Adjustment METRICS 28

34 Building Permits METRICS Average Review Time for Building Permits 100% 90% 80% 70% 60% 50% 40% 30% 20% Percentage of Permit Applications Reviewed within Statutory Timeline Day Permits 20 Day Permits 10% 0% Percentage of Applications Reviewed within Statutory Timeline 29

35 Business Licences METRICS 1200 Approval Timelines - Business Licences Average Days to License Number of Licenses 30

36 LOOK AHEAD METRICS KPIs Benchmarks Benchmarks Resources Resources Fees & Budget 31

37 MAJOR INITIATIVES 32

38 MAJOR INITIATIVES 2018 Planning, Growth Management and Building Fruitland Winona block servicing Preliminary land use concept plans for the Elfrida Study Area Downtown Secondary Plan Residential Zoning By-law Strategic growth initiatives in support of DC review Growth-related infrastructure: - Waterdown South and Binbrook Sanitary Pumping Station upgrades - Urbanization of Highland Road and Upper Mount Albion - Cormorant Road - Upper Red Hill Valley Parkway and Twenty Road extension Class EA - AEGD / Dickinson Road 33

39 MAJOR INITIATIVES 2018 Culture and Economic Development Complete review of the CIP and Incentive Programs Develop sector profile for Creative Industries Finalize Bayfront Strategy 2018 Canadian Country Music Week and the Canadian Country Music Awards Art in Public Places Policy, Cultural Plan update, Tourism Strategy review and Civic Museum Strategy 34

40 Parking and Licensing and By-law Services MAJOR INITIATIVES 2018 Implementation of Administrative Penalty System for Animal Services Roll-out of credit card machines in downtown lots and development of a pay-byphone application for parking meter payments LRT and Waterfront Procurement process for LRT Procurement process for Pier 8 lands Initiate construction for Pier 8 Promenade Park 35

41 2018 PRELIMINARY TAX OPERATING BUDGET 36

42 ORGANIZATIONAL CHART NEW STRUCTURE General Manager Jason Thorne Strategic Advisor Open for Business Robert Lalli Administrative Co-ordinator Clementina D Onofrio Senior Advisor Waterfront Chris Phillips (3.00) Director, Strategic Initiatives Marty Hazell (4.00) Transportation Planning & Parking Director - Vacant (138.00) LRT Office Acting Director Kris Jacobson (22.25) Building Director Ed VanderWindt (104.32) Licensing & By- Law Services Director Ken Leendertse (107.98) Tourism & Culture Director Anna Bradford (72.29) Growth Management Sr. Director Tony Sergi (53.34) Economic Development Director Glen Norton (35.54) Planning Director Steve Robichaud (78.00) Complement (FTE) Management Other Total Staff to Mgt Ratio : :1 Change 0.00 (3.00) (3.00) 37

43 2018 OPERATING BUDGET BY DIVISION $ % Restated Preliminary Preliminary 2018 vs 2017 Net Change Net Gross Net General Manager 303, , ,810 1, % Building 957,540 12,977, ,250 7, % Economic Development 5,675,670 7,713,130 5,649,520 (26,150) (0.5%) Growth Management 478,040 6,102, ,220 14, % Licensing & By-Law Services 6,693,410 12,115,230 6,773,480 80, % LRT Office - 6,260, Parking/School Crossing 316,750 13,854, , , % Planning 3,772,230 8,507,480 3,601,480 (170,750) (4.5%) Tourism & Culture 8,802,390 10,271,260 8,942, , % Total PED 26,999,570 78,229,250 27,404, , % 38

44 2018 BUDGET DRIVERS Item (Pressure) Cost Item (Savings) Cost Net Employee Related $748k Development Application Fees ($462k) Minimum Wage Increase School Crossing $114k Parking Fine Fee Revenue ($130k) Property Taxes Parking Lots $217k Licensing Fees ($96k) Engineering Review Fees $200k Zoning Fee Revenue ($127k) Affordable Housing Application Fee Rebate Increase in Parking Reserve Contributions $86k Animal Tag Revenue ($89k) $25k HTC Operating Budget Savings ($52k) 39

45 BUILDING BUILDING 40

46 ORGANIZATIONAL CHART Complement (FTE) Management Other Total Staff to Mgt Ratio : :1 Change BUILDING 41

47 2018 OPERATING BUDGET BY SECTION $ % Restated Preliminary Preliminary 2018 vs 2017 Net Change Net Gross Net Administration - Building 292, , ,100 10, % Building Inspections 605, , ,010 (6,440) (1.1%) Engineering & Zoning Services (146,840) 442,410 (137,050) 9, % Enterprise Model 11,780 11,418,990 - (11,780) (100.0%) Plan Examination Sec 194, , ,190 5, % Total Building 957,540 12,977, ,250 7, % BUILDING 42

48 ECONOMIC DEVELOPMENT ECONOMIC DEVELOPMENT 43

49 ORGANIZATIONAL CHART DIRECTOR Glen Norton Administrative Assistant I (1.0) Receptionist/Clerk (1.0) Manager Business Development (9.93) Manager Urban Renewal (7.67) Manager Real Estate (10.93) SBEC (4.0) Cartographics (3.0) *Note Cartographics will be moving to Planning Division under new structure Complement (FTE) Management Other Total Staff to Mgt Ratio : :1 Change ECONOMIC DEVELOPMENT 44

50 2018 OPERATING BUDGET BY SECTION $ % Restated Preliminary Preliminary 2018 vs 2017 Net Change Net Gross Net Business Development 3,167,880 3,465,630 3,180,830 12, % HTC Operations 52, (52,620) (100.0%) Real Estate 708,420 1,201, ,380 10, % Urban Renewal 1,746,750 3,045,910 1,749,310 2, % Total Economic Development 5,675,670 7,713,130 5,649,520 (26,150) (0.5%) ECONOMIC DEVELOPMENT 45

51 GROWTH MANAGEMENT GROWTH MANAGEMENT 46

52 SENIOR DIRECTOR Tony Sergi ORGANIZATIONAL CHART Administrative Assistant II Administrative Assistant II (0.5) Director Development Engineering Director Growth Planning Administrative Assistant II (0.5) Manager Construction (17.0) Manager Engineering Approvals (16.5) Manager Infrastructure Planning (11.5) Manager Legislative Approvals (4.34) Complement (FTE) Management Other Total Staff to Mgt Ratio : :1 Change GROWTH MANAGEMENT 47

53 2018 OPERATING BUDGET BY SECTION $ % Restated Preliminary Preliminary 2018 vs 2017 Net Change Net Gross Net Grading & Construction Services 116, , ,010 (4,110) (3.5%) Growth Management (797,850) 3,207,630 (802,230) (4,380) 0.5% Infrastructure Planning 1,159,770 2,191,040 1,182,440 22, % Total Growth Management 478,040 6,102, ,220 14, % GROWTH MANAGEMENT 48

54 LICENSING & BY-LAW SERVICES LICENSING & BY-LAW SERVICES 49

55 DIRECTOR Ken Leendertse ORGANIZATIONAL CHART Administrative Assistant (1.0) AMANDA Support (1) Manager, Animal Services (35.31) Manager, Licensing (30.81) Manager, Municipal Law Enforcement (33.86) Manager, Service Delivery (7) Complement (FTE) Management Other Total Staff to Mgt Ratio : :1 Change 1.00 (4.00) (3.00) LICENSING & BY-LAW SERVICES 50

56 2018 OPERATING BUDGET BY SECTION $ % Restated Preliminary Preliminary 2018 vs 2017 Net Change Net Gross Net Service Delivery 552, , ,280 78, % Animal Services 2,734,790 4,132,630 2,682,890 (51,900) (1.9%) Directors Office L&BL 677, , ,390 43, % Licensing (137,010) 3,076,530 (15,050) 121, % Municipal Law Enforcement 2,865,660 3,553,400 2,752,970 (112,690) (3.9%) Total LBS 6,693,410 12,115,230 6,773,480 80, % LICENSING & BY-LAW SERVICES 51

57 PARKING/SCHOOL CROSSING PARKING/SCHOOL CROSSING 52

58 DIRECTOR, STRATEGIC INITIATIVES Marty Hazell ORGANIZATIONAL CHART Manager, Parking Ops & Maintenance (28.00) Manager, Parking Enforcement & School Safety (91.01) Customer & Support Services (7.00) Complement (FTE) Management Other Total Staff to Mgt Ratio : :1 Change PARKING/SCHOOL CROSSING 53

59 2018 OPERATING BUDGET BY SECTION $ % Restated Preliminary Preliminary 2018 vs 2017 Net Change Net Gross Net Hamilton Municipal Parking System (1,168,680) 12,253,060 (925,960) 242, % School Crossing 1,485,430 1,601,050 1,601, , % Total Parking/School Crossing 316,750 13,854, , , % PARKING/SCHOOL CROSSING 54

60 PLANNING PLANNING 55

61 ORGANIZATIONAL CHART Complement (FTE) Management Other Total Staff to Mgt Ratio : :1 Change PLANNING 56

62 2018 OPERATING BUDGET BY SECTION $ % Restated Preliminary Preliminary 2018 vs 2017 Net Change Net Gross Net Community Planning 1,378,910 1,490,440 1,413,090 34, % Planning & Committee of 2,149,460 5,504,090 1,937,500 (211,960) (9.9%) Adjmt Policy Planning, Zoning & 243,860 1,512, ,890 7, % Data Total Planning 3,772,230 8,507,480 3,601,480 (170,750) (4.5%) PLANNING 57

63 TOURISM & CULTURE TOURISM & CULTURE 58

64 ORGANIZATIONAL CHART DIRECTOR Anna Bradford (1.00) Administrative Assistant II (1.00) Manager Creative Industries & Cultural Development (13.00) Manager Heritage Resource Management (44.29) Program Manager Public Art and Projects (2.00) Manager Tourism and Events (11.00) Complement (FTE) Management Other Total Staff to Mgt Ratio : :1 Change (1.00) TOURISM & CULTURE 59

65 2018 OPERATING BUDGET BY SECTION $ % Restated Preliminary Preliminary 2018 vs 2017 Net change Net Gross Net Directors Office T&C 683, , ,220 11, % Tourism and Cultural Operations 8,118,410 9,576,040 8,247, , % Total Tourism & Culture 8,802,390 10,271,260 8,942, , % TOURISM & CULTURE 60

66 LRT OFFICE LRT 61

67 ORGANIZATIONAL CHART ACTING DIRECTOR Kris Jacobson Administrative Assistant II (1.0) Manager LRT (16.25) Manager Communications & Engagement (2.5) LRT Legal Services (1.0) Manager Finance (0.5) Complement (FTE) Management Other Total Staff to Mgt Ratio : :1 Change Not Included: Real Estate - Property Acquisition Unit = 15 Contract Positions (approved by Metrolinx & City) LRT 62

68 2018 OPERATING BUDGET BY SECTION $ % Restated Preliminary Preliminary 2018 vs 2017 Net Change Net Gross Net LRT Office - 6,260, Total LRT Office - 6,260, LRT 63

69 GENERAL MANAGER S OFFICE GM OFFICE 64

70 ORGANIZATIONAL CHART General Manager Jason Thorne Strategic Advisor Open For Business (1) Administrative Co-ordinator Clementina D Onofrio Director Strategic Initiatives Marty Hazell (4) Senior Advisor Waterfront (3) Complement (FTE) Management Other Total Staff to Mgt Ratio : :1 Change GM OFFICE 65

71 2018 OPERATING BUDGET BY SECTION $ % Restated Preliminary Preliminary 2018 vs 2017 Net Change Net Gross Net Executive Leadership 404, , ,310 5, % GM Office (101,360) 16,450 (105,500) (4,140) (4.1%) Total General Manager 303, , ,810 1, % GM OFFICE 66

72 THANK YOU

73 Ministry of Municipal Affairs Technical Support for Electric Vehicle Charging Requirements in the Building Code that are in effect January 1, 2018 Houses Questions and Answers Provided on December 19, 2017 This document is intended to provide guidance to assist with interpreting amendments to the building code. The application of the requirements depends on the situation. For legal advice, you may want to consult a lawyer. For the official version of the regulation, please see Ontario e-laws under the Source Law section.

74 Ministry of Municipal Affairs Ministère des Affaires municipales Ministry of Municipal Affairs Technical Support for Electric Vehicle Charging Requirements in Houses Building Code electric vehicle charging requirements applicable to houses are provided in Appendix A. Questions and Answers Q1. When will electric vehicle charging requirements be in effect? A. These requirements will be in effect for building permits applied for on or after January 1, Q2. Do all building permit applications submitted after January 1, 2018 need to demonstrate compliance with these requirements? A. Some building permit applications may be subject to transition provisions which come into effect on January 1, In a certain number of specific cases, where the conditions of the transition provisions are met, the requirements related to electric vehicle charging infrastructure would not apply, if the building permit application is filed before January 1, Q3. What are the transition provisions related to new houses? A. Some building permit applications may be subject to transition provisions. In specific cases, where the conditions of the transition provisions are met, the requirements related to electric vehicle charging infrastructure would not apply, if the building permit is applied for before January 1, The transition provision sets out that, new houses that are served by a garage, a carport or driveway would not have to meet the electric vehicle charging requirements, if before January 1st, 2018: the building permit applicant has a utility plan that has been approved by an electrical distribution company which details the electrical utility infrastructure that needs to be installed in the building, Building Code Requirements for Houses as at December 19,

75 Ministry of Municipal Affairs Ministère des Affaires municipales or the building permit applicant has an agreement from the electricity distributor to connect the building to the electrical system. and the applicant applies for a building permit before January 1, If permit applicants have proved they received the necessary approvals from electricity distributers, that is understood to mean the project is far along in the approvals process and that it would be costly to alter the project. However the building permit must be applied for before January 1, Please see new Sentences (2.1) and (7) for transition provisions regarding small non-residential buildings and houses respectively (provided in Appendix A). Q4. What buildings do these electric vehicle charging requirements apply to? A. The requirements apply to a house that has its own garage, carport or driveway serving the house and is not exempt under Sentences (6) or (7). Q5. Do these requirements apply to existing houses or renovations? A. No. Q6. If the house contains more than one parking space in the garage, carport or driveway, does more than one parking space need to meet these requirements? A. No, electric vehicle charging requirements apply to one parking space per house. Q7. Is a townhouse or townhome a house? A. Yes. house is a defined term in the Building Code and means a detached house, semi-detached house or row house containing not more than two dwelling units. Townhouses or townhomes are considered, in the Building Code, to be row houses. Building Code Requirements for Houses as at December 19,

76 Ministry of Municipal Affairs Ministère des Affaires municipales Q8. If there is a garage in a row house or there is a car port or driveway specifically serving that row house, do the electric vehicle charging requirements apply? A. If the garage, carport or driveway serves the house, then the requirements would apply. Q9. Do the requirements apply for buildings where the parking spots serving the row houses are provided in a common lot or in a separate parking structure? A. If parking spaces serving row houses are provided in a surface lot, the electric vehicle parking requirements do not apply. When parking spaces are located in a common garage exclusively serving the row houses, electric vehicle charging requirements would not apply because this would likely be considered a garage for a multi-unit residential building. The details of this situation would vary according to the design. The Ministry of Municipal Affairs consulted separately on an electric vehicle charging proposal for apartment buildings (multi-unit residential buildings) where parking is provided inside the building. The feedback from those consultations is under review for potential inclusion in the next edition of the Building Code. Q10. Do these requirements apply to stacked or back-to-back row house projects? A. There are different Building Code requirements for a house, than for an apartment building or what is commonly known as a multi-unit residential building. In stacked or back-to-back row house projects, certain units (but perhaps not others) may be served by their own garage or on-site driveway. In these cases, the electric vehicle charging requirements would likely apply to those houses. The details of this situation would vary depending on the design. Generally, a building official may wish to consider if the garage serves the particular house and if it is connected to the electrical system of the house. Q11. Some townhome projects have a detached garage for the unit, located across a laneway, for example. Do those houses need to meet the Building Code requirements? A: The details of this situation would vary depending according to the design. Building Code Requirements for Houses as at December 19,

77 Ministry of Municipal Affairs Ministère des Affaires municipales Generally, a building official may wish to consider if the garage serves the particular house and if it is connected to the electrical system of the house. Q12. If the builder wants to install energized electrical vehicle supply equipment instead of providing an empty conduit, would that meet the Building Code requirements? A. The Building Code contains minimum requirements that must be met or exceeded in order to comply. If the building permit applicant chooses to provide a 200 amp panel and an energized plug to deliver Level 2 charging (e.g. 240V; 40amp), it would exceed the minimum requirements in the Building Code. Q13. Who is responsible for enforcement? A. The building official is responsible to check to see that there is a (minimum) 200amp panel (or approve an alternative solution that would not require a 200amp panel), and that, as a minimum, a conduit and box, as described in the regulation, has been provided. The electrical inspector is responsible for making sure that the installation is in compliance with the Ontario Electrical Safety Code. Q14. Is there a specified location for the conduit and the termination of the conduit in the garage? A. The Building Code and Ontario Electrical Safety Code do not specify a location. The conduit, the box and the means to pull the wires into the conduit, as described in the requirement, are considered to be electrical equipment. Therefore, the building official needs to make sure that the box and the conduit exist; whether it has been installed safely would be part of the electrical inspection. Exactly where the conduit terminates in the garage could vary if no charger or appliance for charging the electric vehicle has been installed. The Ontario Electrical Safety Code (Section 86) requires the electric vehicle connector to be able to couple to the electric vehicle. When the time comes to install the charging appliance for a particular vehicle, the conduit can be extended or shortened if necessary. Building Code Requirements for Houses as at December 19,

78 Ministry of Municipal Affairs Ministère des Affaires municipales Q15. How can I find out more? A. The Ministry of Municipal Affairs will be releasing additional technical guidance material in the coming days. You can subscribe to CodeNews if you have not already subscribed or check in with the MMA - Building Code website for updates on the posting of other information. For more information about the Electrical Safety Authority, please visit Electrical Safety Authority website. Building Code Requirements for Houses as at December 19,

79 Ministry of Municipal Affairs Ministère des Affaires municipales Appendix A Building Code Requirements for Electric Vehicle Charging in Houses and Small Non-residential Buildings On December 19, 2017, Electric Vehicle Charging Requirements in Ontario s Building Code were amended to provide an exemption for certain projects. The EV charging requirements for Part 9 buildings are provided below. The new amendment is provided as underlined text Electric Vehicle Charging Electric Vehicle Charging Systems (1) Except as provided in Sentences (2.1) and (3), where vehicle parking spaces are located in a building, other than an apartment building, not less than 20% of the parking spaces shall be provided with electric vehicle supply equipment installed in accordance with Section 86 of the Electrical Safety Code adopted under Ontario Regulation 164/99 (Electrical Safety Code) made under the Electricity Act, (2) The remaining parking spaces located in a building described in Sentence (1) shall be designed to permit the future installation of electric vehicle supply equipment that conforms to Section 86 of the Electrical Safety Code. (2.1) Parking spaces located in a building need not comply with Sentence (1) where, (a) before January 1, 2018, (i) an agreement was entered into between the owner of the land on which the building is to be constructed and a distributor, as defined in subsection 2 (1) of the Electricity Act, 1998, that sets out the conditions for the connection of the building to a distribution system, as defined in subsection 2 (1) of that Act, or (ii) a plan for the land on which the building is to be constructed respecting the siting and sizing of lines, transformers or other equipment used for conveying electricity was approved by a distributor, as defined in subsection 2 (1) of the Electricity Act, 1998, and (b) an application for a permit to construct the building was made before January 1, Continue on next page Building Code Requirements for Houses as at December 19,

80 Ministry of Municipal Affairs Ministère des Affaires municipales (3) Except as provided in Sentences (6) and (7), where a house is served by a garage, carport or driveway, the following shall be installed to permit the future installation of electric vehicle supply equipment that conforms to Section 86 of the Electrical Safety Code: (a) a minimum 200 amp panelboard, (b) a conduit that is not less than 27 mm trade size and is equipped with a means to allow cables to be pulled into the conduit, and (c) a square 4-11/16 in. trade size electrical outlet box. (4) The electrical outlet box described in Clause (3)(c) shall be installed in the garage or carport or adjacent to the driveway. (5) The conduit and electrical outlet box described in Clauses (3)(b) and (c) shall provide an effective barrier against the passage of gas and exhaust fumes. (6) A house need not comply with Sentence (3) where it, (a) is not connected to a distribution system, as defined in subsection 2 (1) of the Electricity Act, 1998, or (b) is used or intended to be used as a seasonal recreational building described in Section (7) A house need not comply with Sentence (3) where, (a) before January 1, 2018, (i) an agreement was entered into between the owner of the land on which the house is to be constructed and a distributor, as defined in subsection 2 (1) of the Electricity Act, 1998, that sets out the conditions for the connection of the house to a distribution system, as defined in subsection 2 (1) of that Act, or (ii) a plan for the land on which the house is to be constructed respecting the siting and sizing of lines, transformers or other equipment used for conveying electricity was approved by a distributor, as defined in subsection 2 (1) of the Electricity Act, 1998, and (b) an application for a permit to construct the house was made before January 1, These requirements come into force on January 1, Please note these same provisions are included in Part 3 of the Building Code. Building Code Requirements for Houses as at December 19,