Agenda Item ITEM TYPE: Report BOARD AGENDA ITEM TITLE: Transportation Services Benchmark Report DATE: December 13, 2017 OVERVIEW: A recommendation from a past legislative audit stated that, Carroll County Public Schools should develop, track, and report to the Board formal performance measures and related results that provide essential operational and financial information regarding student transportation services. Accordingly, Transportation Services has created a data base of operational and financial benchmarks. A comparison of counties that utilize a contractor formula has been created. These assessments/benchmarks are shared on an annual basis with the Board of Education. Transportation Services continues to improve operational efficiency and cost effectiveness. FISCAL IMPACT: None Submitted by: Michael J. Hardesty, Director of Transportation Services Approve/Concur: Jonathan D. O Neal, Asst. Superintendent of Administration Stephen H. Guthrie, Superintendent of Schools
CARROLL COUNTY PUBLIC SCHOOLS TRANSPORTATION BENCHMARKS REPORT SCHOOL YEAR 2016-2017 December 13, 2017 1
FACT SHEET FY 2016 Compared to FY 2017 Miles Traveled: 5,326,580 Increased 43,156 Schools Serviced: Eligible Students: 62 24,776 Decreased 2 Decreased 213 Population of County: 173,732 Increased 1492* Operating Budget: $18,195,446 Increase $725,473 Regular Ed Buses: 191 -Contractor Operated: 191 Decreased 3 Special Ed Buses: 71 No Change -Contractor Operated: 71 No Change Spare/Activity Buses: 59 Decreased 5 Average Age of Fleet: 6.2 years Decreased 0.3 Number of Contractors: 52 No change *Source: http://carrollbiz.org/datacenter/demographics/communitypopulation.php 2016 vs 2017 count 2
PVA and Avg. Cost of CCPS Contractor Buses PVA Increase vs. Average CCPS Contractor Bus Cost $120,000 Avg Cost of Bus PVA $101,000 $105,800 $105,388 $100,000 $91,992 $95,095 $95,521 $86,536 $111,228 $107,498 $108,679 $80,000 $77,384 $60,000 $40,000 $20,000 $13,155 $14,711 $15,639 $16,166 $16,239 $17,170 $17,986 $17,916 $18,275 $18,503 $18,909 $0 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Fiscal Year 3
Cost Effectiveness: Regular Ed Regular Ed: Cost per Eligible Student & cost per Actual Ridership $650 $600 $550 $500 $450 $400 $350 $300 $547 $555 $560 $459 $578 $582 $590 $479 $469 $475 $482 $470 $611 $501 Cost per Eligible Student Cost per Actual Student 70000 60000 50000 40000 30000 20000 10000 0 Regular Ed: Cost per Bus $60,503 $60,690 $60,636 $59,410 $61,059 $49,423 $51,609 Student Population 28000 27304 27036 26667 27000 26290 25856 25581 25558 26000 25309 25141 25256 24801 25000 24393 23932 23702 24000 23000 21843 22000 21449 21065 21000 20474 20196 20000 19529 19457 19000 Total Student Population Regular Ed Eligible for Transport Regular Ed Actual Riders $3.55 $3.50 $3.45 $3.40 $3.35 $3.30 $3.25 $3.20 $3.15 $3.10 Regular Ed: Cost per Mile $3.51 $3.41 $3.39 $3.40 $3.38 $3.35 $3.24 4
Cost Effectiveness: Special Ed In/Out-of-County Cost per Student $25,000 $21,084 $19,773 $19,693 $20,000 $17,898 $17,564 $13,615 $15,000 $23,424 $10,000 $5,530 $6,429 $6,821 $6,794 $6,279 $5,737 $5,708 $5,000 $0 Out-of-County Cost per Student In-County Cost per Student # Students Transported on Special Ed Buses 900 795 765 779 800 699 711 638 661 700 600 500 400 300 200 119 100 71 67 73 77 79 79 0 In-County Out-of-County $4.50 $4.00 $3.50 $3.00 $2.50 $2.00 $1.50 $1.00 $0.50 $0.00 $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 $0 Special Education Cost per Mile $3.72 $3.60 $3.81 $3.86 $3.83 $3.94 $3.93 $2.43 $2.55 $2.61 $2.63 $2.58 $2.52 $2.88 In-County Out-of-County Special Education: Cost per Bus $101,259 $93,560 $105,406 $88,230 $87,103 $91,514 $84,256 $87,640 $86,417 $83,692 $86,367 $85,857 $81,273 $81,813 In-County Out-of-County 5
5,450,000 5,400,000 5,350,000 5,300,000 5,250,000 5,200,000 5,150,000 5,100,000 5,050,000 5,000,000 4,950,000 5,383,750 5,374,463 Cost Effectiveness: Other Items Total Miles Traveled 5,290,947 5,137,004 5,169,702 5,112,477 5,326,580 5,283,424 FY 2010 $1.60 $1.40 $1.20 $1.00 $0.80 $0.60 $0.40 $0.20 $0.00 $1.20 Avg M/O Cost Per Mile $1.35 $1.42 $1.45 $1.46 $1.35 $1.22 $1.26 FY 2010 CGCS: Cost per Mile Min $1.84 Med $4.31 Max $12.3 $18,500,000 $18,000,000 $17,500,000 $17,000,000 $16,578,374 $16,500,000 $16,000,000 $15,500,000 Operating Expenditures $18,118,827 $18,195,446 $17,743,068 $17,632,083 $17,474,878 $17,580,313 $17,469,973 FY 2010 6 $4.50 $4.00 $3.50 $3.00 $2.50 $2.00 $1.50 $1.00 $0.50 $0.00 Avg cost per gallon diesel fuel $3.87 $3.89 $3.88 $3.42 $3.17 $2.68 $2.41 $2.24 FY 2010
Cost Effectiveness: Students in Transition Students in Transition: Cost # Students in Transition $120,000 $110,820 120 111 $100,000 100 91 $80,000 $60,000 $68,600 $80,800 $70,714 $78,334 80 60 63 65 69 $40,000 $42,900 40 38 $20,000 20 $0 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 0 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 7
Capacity Utilization Target Capacity Elementary: 58 Middle: 51 High: 44 Capacity Utilization: Planned and Actual Avg # of Buses per 100 Students Enrolled 100% % Planned: 95% Eligible Riders 91% 90% 85% 80% 75% 75% 76% 88% 87% 86% 85% 85% 73% 83% 77.5% Performance Goal: Planned 1.20 1.10 1.00 0.90 0.80 0.85 0.86 0.87 0.73 0.74 0.75 0.76 1.15 Avg Performance Goal 70% 65% 71% 70% 68% 68% 65.0% % Capacity: Actual Riders 0.70 0.60 60% 0.50 Performance Goal: Actual Performance Guidelines from State Benchmarking 8 Spreadsheet for Formula Counties
Routing Efficiency Avg. Daily Deadhead per Bus(Regular Ed) Avg. Daily Mileage per Bus(Regular Ed) 31.0 30.0 29.0 28.0 27.0 26.0 25.0 24.0 23.0 30.0 29.1 29.1 28.0 27.3 25.8 26.2 120.0 100.0 80.0 60.0 40.0 20.0 0.0 98.7 99.0 101.7 103 81.2 81.8 81.7 6.2 Avg. # of Hours per Bus (Regular Ed) 7.0 Avg. # of Trips per Bus (Regular Ed) 6.0 5.8 5.6 5.4 5.2 5.0 4.8 4.6 6.1 5.9 6.0 6.0 5.9 5.2 5.2 6.0 5.0 4.0 3.0 2.0 1.0 0.0 6.0 6.0 5.9 6.0 6.0 4.9 4.9 9
Safety 18.0 16.0 14.0 12.0 10.0 8.0 6.0 4.0 2.0 0.0 Preventable Accidents with Injury or Damage >$1500 per Million Miles Traveled 5 0.9 11 13 10 8 8 2.1 2.5 2.0 1.6 1.6 1.7 1.9 FY 2010 9 10 120 100 80 60 40 20 0 98 39 59 Bus Accident Totals 80 79 83 85 70 59 55 56 58 58 37 42 25 22 28 23 25 27 Non-Preventable Preventable Total PI or AD per Million Miles Traveled # of Preventable Accidents with PI or AD 1400 1200 1000 # AngelTrax Systems & # of Referrals 1214 1205 1151 1091 966 970 800 # of Referrals 600 # of Buses 400 200 180 297 323 326 324 322 0 FY 2012 FY 2013 FY 2014 FY 2015 10 FY 2016 FY 2017
Statewide Comparison: SY 2016-2017 Cost 5Hrs/80Mi versus 5.75Hrs/80Mi and PVA 70,000 60,000 50,000 40,000 $58,362 $55,631 $57,281 $54,642 Cost 5 Hours 80 Miles Cost 5.75 Hours 80 Miles PVA 30,000 Average 5/80 Average 5.75/80 20,000 $16,137 Average PVA 10,000 0 11
Statewide Comparison: SY 2016-2017 Maintenance and Fuel Costs 1.6 1.4 1.2 1 0.8 0.6 0.4 0.2 0 1.45 1.49 1.33 1.34 1.33 1.35 1.24 1.21 1.20 1.25 1.15 1.13 1.05 1.11 1.23 1.05 0.99 0.90 0.83 0.92 1.02 0.99 0.81 0.82 0.82 0.80 0.83 0.70 0.75 0.75 0.83 0.82 0.65 0.67 0.51 0.32 0.35 0.38 0.42 0.32 0.32 0.32 0.31 0.25 0.28 0.30 0.24 Maintenance Fuel Total M&F Average M&F 12
Statewide Comparison: SY 2016-2017 $25 $23 $21 $19 $17 $15 $19.2 $24.1 $21.8 $20.2 $19.8 Driver Salaries per Hour $22.6 $19.2 $19.1 $20.5 $20.9 $19.8 $18.3 $20.6 $21.1 $19.2 $19.6 Driver Salary Average Salary $10,015 Admin Fee Operations $8,015 $6,015 $4,015 $2,015 $15 $7,843 $800 $2,824 $1,100 $1,400 $675 $900 $2,990 $1,030 $5,440 $450 $800 $6,337 $1,560 $3,500 Admin Fee Average Admin Fee 13
Questions? 14