Present: Mr. Woon Tai Hai Chairman KPMG Management & Risk Consulting Sdn Bhd En. Shaifubahrim Saleh President & CEO PIKOM Mr. Chin Chee Seong Secretary Gamonster Sdn Bhd Mr. Jeffrey Ooi Councillor Celcom (Malaysia) Bhd Dr. Dzaharudin Mansor Councillor Microsoft (M) Sdn Bhd Mr. Francis Yap Lin Cheong Councillor Makiwa PC Soft Station Sdn Bhd Mr. Derrik Khoo Sin Huat Councillor ACGT Sdn Bhd Mr. Danny Lee Councillor Epson Malaysia Sdn Bhd Mr. Andy Yau Councillor Data Centre Advisory Sdn Bhd Mr. Christopher Chan Councillor The Media Shoppe Bhd Mr. Stan Singh - Jit Councillor IronHorse Asia Sdn Bhd Mr. Charles Yang Zhi Jun Ordinary APAQ Technology Sdn Bhd Mr. Peter Tam Ordinary Apple Malaysia Sdn Bhd Mr. Terrence Chow Chun Fah Ordinary AsiaPay (M) Sdn Bhd Dr. Lee Thean Seong Ordinary B2B Commerce (M) Sdn Bhd Mr. Thomas Khew Tuck Seng Ordinary (P) Bimbit.com Sdn Bhd (P) Ms. Brenda Ng Ordinary BriteSoft Solutions (M) Sdn Bhd En. Ismail Bin Safar Ordinary Caidmark Sdn Bhd Mr. Jeffrey Ooi Ordinary (P) Catch Mobile Media Sdn Bhd (P) Ms. Jerrie Lee Ordinary Challenger Technologies (M) Sdn Bhd Datin Sri Suzlifah Hanim Mohd Atil Ordinary CMG Holdings Sdn Bhd Mr. Lim Chee Khiang Ordinary CommVerge Solutions (M) Sdn Bhd Ms. Hony Yuen Ordinary CTC Global Sdn Bhd En. Anwer Yusoff Ordinary CyberSecurity Malaysia Mr. Chin Chee Seong Ordinary (P) Cynnyx Sdn Bhd (P) Mr. Alex S.C. Wee Ordinary Datamation (M) Sdn Bhd Page 1 of 13
Present: Mr. A.K. Tee Ordinary ECS ICT Bhd En. Mustafa Rawther Mohamed Rawther Ordinary Edaran Bhd Ms. Wendy Wong Ordinary EMC Computer Systems (M) Sdn Bhd Ms. Yap Ah Mooi Ordinary eonenet.com Sdn Bhd Mr. Danny Leong Ordinary e-pay (M) Sdn Bhd En. Saidi Che Hassan Ordinary FELDA ProData Systems Sdn Bhd Mr. Billy Lee Kok Chi Ordinary Free Net Business Solutions Sdn Bhd Mr. Thomas Khew Tuck Seng Ordinary Galasys Solution (MSC) Sdn Bhd Mr. Andy Khoo Ordinary Hewlett-Packard (Malaysia) Sdn Bhd Mr. James Lim Seng Kiat Ordinary Hitachi Asia (M) Sdn Bhd Mr. Cheah Kok Hoong Ordinary Hitachi Sunway Information Systems Sdn Bhd Mr. TH Saw Ordinary HT Consulting (Asia) Sdn Bhd Mr. Hasnul Nadzim Ordinary IBM Malaysia Sdn Bhd Ms. Nicole Choo Ordinary I-Commerce Sdn Bhd Mr. Kwan Thean Poh Ordinary ICT Zone Sdn Bhd En. Abdul Aziz Ordinary Juniper Networks Malaysia Sdn Bhd Mr. Reth Siow Ordinary M3 Technologies (Asia) Bhd Mr. Jeffrey Ooi Ordinary (P) M-Mode Mobile Sdn Bhd (P) Mr. Charles Ng Ordinary MOL AccessPortal Sdn Bhd Mr. Charles Ng Ordinary (P) MSC Cyberport Sdn Bhd (P) Mr. Stephen Lin Ordinary NeuroPower (M) Sdn Bhd Mr. Ruairi Hann Ordinary Orbitage Sdn Bhd Mr. Alan Siew Ordinary Pineapple Resources Bhd Mr. Yap Chee Kong Ordinary Powerware Systems Sdn Bhd Mr. Vikneswaran P. Subramaniam Ordinary Projeqz Sdn Bhd Mr. Irwin Oh Ordinary Rototype International (M) Sdn Bhd Ms. Angie Chua Ordinary SL Information System Sdn Bhd Page 2 of 13
Present: Ms. Florence Lim Ordinary Talian Gerak Alih Sdn Bhd Dr. Chew Seng Poh Ordinary TFP Solutions Bhd Mr. Lim Chee Keong Ordinary The Value Systems Distribution Sdn Bhd Mr. Chin Chee Seong Ordinary (P) TIME dotcom Bhd (P) Mr. James Lau Buong Hum Ordinary U-Note Sdn Bhd Ms. Nanie Kalil Ordinary UXC Consulting Sdn Bhd Mr. Anthony Ng Cheng Wee Ordinary VisuaLogic Resources (M) Sdn Bhd Mr. Hoi Meng Tai Ordinary Xylog Computer Systems Sdn Bhd Mr. Tan Chee Wee Affiliate EIS Services (M) Sdn Bhd Mr. Phan Yoke Hin Affiliate HDC Data Centre Sdn Bhd Mr. Vincent Lee Chee Lit Affiliate SC-PNP Edaran Sdn Bhd Mr. Lim Gim Hean Affiliate SJ Enclosure Solutions (M) Sdn Bhd En. Zulkifeflli Zakaria Affiliate Teliti Datacentres Sdn Bhd Mr. Lim Kee Choon Affiliate Transtel Technology (M) Sdn Bhd Mr. Deepak Pillai Associate Haryati Deepak Advocates & Associates Ms. Vinnie Lim Observer B2B Commerce (M) Sdn Bhd Mr. Sean Lim Observer Exitra Sdn Bhd Mr. Ralph LH Tay Observer Hitachi Sunway Information Systems Sdn Bhd Ms. Jasmine Tham Observer Hitachi Sunway Information Systems Sdn Bhd Ms. Vanessa Tan Observer Rototype International (M) Sdn Bhd Ms. Rei Lim Observer Transtel Technology (M) Sdn Bhd Ms. Flora Tan Observer Transtel Technology (M) Sdn Bhd Cik Farah Dhamirah Bt Halimi Observer UXC Consulting Sdn Bhd Page 3 of 13
Advisors Present: Mr. Looi Kien Leong Ordinary 1001 Technologies Sdn Bhd Mr. CJ Ang Ordinary Cuscapi Bhd Mr. Wee Kee Heng Ordinary e-lock Corporation Sdn Bhd Mr. David Wong Nan Fay Ordinary SnT Global Sdn Bhd Mr. Xavier Tan Observer NA Auditors Present: Ms. Tiffany Auditor Russell Bedford LC & Company Mr. Lee Yang Seng Auditor Russell Bedford LC & Company Ms. Chuah Ee Ling Auditor Russell Bedford LC & Company Ms. Evelyn Tan Li Yi Auditor Russell Bedford LC & Company Ms. Teoh Wuey Sze Auditor Russell Bedford LC & Company Page 4 of 13
Election Officer: Mr Ong Kian Yew Executive Director, PIKOM Secretariat PIKOM Secretariat Present: Ms. Wendy Liew Ms. Alicia Wong Pn. Nor Azlina Mr. Justin Joseph Mr. Ramachandran Ms. Eve Soh Ms. G'ny Chin Mr. Sambanthamurty Ms. Grace Lee Ms. Jamie Tan Ms. Liaw Tsuey Yit Ms. Ng Wai Teng Cik Siti Aishah Mr. Arthur Chew Cik Nor Amarina Cik Nurul Azwa Mr. Hon Kok Leong Mr. Jeremy Tan Director, Project Head, Finance & Administration Head, Industry Development & Corporate Affairs Head, Outsourcing Malaysia (OM) Head, Policy, Capability & Market Research Manager, Corporate Communications Manager, Membership Services Manager, Outsourcing Malaysia (OM) Program Manager, Project Assistant Manager, Finance & Admin Assistant Manager, Finance & Admin Executive Secretary Senior Executive, Government Affairs IT & Web Administrator Executive, Finance & Admin Executive, Membership Services Coordinator Coordinator Page 5 of 13
1. ADDRESS BY CHAIRMAN Chairman of the meeting, Mr Woon Tai Hai thanked and welcomed all members, proxies and observers present. Members, proxies and observers received the following upon registration: PIKOM Annual Report 2012/2013 Notice of Annual Report Booklet Balloting Forms for Council Election (Ordinary members & their proxies only) Upon having ascertained that the required quorum was present according to Rule 12 (b) Part III Meetings & Voting, Chairman called the 27 th AGM to order at 2.40 p.m. The notice of the 27 th AGM was sent in accordance to the PIKOM Rule 11 (d) Part III Meetings & Voting. Chairman read the notice convening the meeting. 2. CONFIRMATION OF MINUTES OF THE TWENTY-SIXTH ANNUAL GENERAL MEETING (26 th AGM) AND EXTRAORDINARY GENERAL MEETING (EGM) The minutes of the 26 th AGM held on 7 November 2012 and EGM minutes have been circulated together with the notice of the 27 th AGM on 16 October 2013. Both minutes were confirmed with no amendment as proposed by Mr Danny Lee and seconded by Mr Stan Singh - Jit. 3. MATTERS ARISING There were no matters arising from the 26 th AGM. 4. ANNUAL REPORT 2012/2013 Chairman presented the 2012/2013 Annual Report and highlighted the following : 4.1 PIKOM Council 2012/2013 Chairman introduced the outgoing PIKOM Office Bearers, Councillors and Advisors to the members. For information, Mr Cheah Kok Hoong has resigned from his Deputy Chairman position on 28 October 2013. The outgoing Council has served with diligence through the term of office, and they have been so forthcoming in providing their service, advice and support. Most of them have taken specific roles in the Council to champion the ICT industry cause. Chairman recorded thanks and appreciation to all the Council members for their support and guidance, and the Secretariat for running the association well under the leadership of the President & CEO. Page 6 of 13
4. ANNUAL REPORT 2012/2013 4.2 Industry Overview PIKOM continued with its production of the ICT Strategic Review Report and ICT Job Market Report. Chairman urged the members to read these publications as it contains much valuable information. 4.3 Charting the 5 Year Direction PIKOM had its Strategic Planning Session that crafted the 5 year focus in 6 areas as follows: 1. Globalise the Malaysian ICT Industry 2. Increase competitiveness of the ICT industry 3. Develop Human Capital 4. Lead the Digital Trend 5. Enhance Value to Members 6. Accelerate Growth of Malaysian ICT Demand 4.4 PIKOM Building PIKOM had moved in to its new building in Damansara Perdana. Members are welcomed to visit the building. The dedicated training room which can fit 100 people in theatre style are available for rent with affordable price. 4.5 Industry Events PIKOM had organized press conferences on the following: 1. PIKOM 5 Year Strategic Direction 2. ICT Job Market Outlook 3. MSoC in Cambodia 4. Mother of all Fairs PIKOM Leadership Summit was successfully held again on October 9, 2013. It was the best summit so far in term of attendance. Moving forward, the leadership summit will be shortened to one day only with more prominent speakers. PIKOM PC Fair continues to be held 3 times a year in major cities around the country. Page 7 of 13
4. ANNUAL REPORT 2012/2013 4.6 Chapter Reports 1. CIO Chapter Educational Trips 2. Asia Pacific Outsourcing Summit (APOS) 4.7 International Reports Strong engagement with various international bodies. 4.8 Corporate Social Responsibility The yearly PIKOM Charity Golf was held again on June 26, 2012. The income, amounting to RM63,000 was disbursed to charity. PIKOM worked with Pembangunan Sumber Manusia Berhad (PSMB) donated a total of 25 computers to 5 homes. 4.9 Membership Report A series of events were organized throughout the year including: 1. PIKOM Annual Dinner, November 3, 2012 2. PIKOM Chinese New Year Lou Sang Dinner, February 5, 2013 Chairman mentioned that going forward, most of the events will be held at PIKOM building as measures to save cost. There being no questions asked, the Annual Report 2012/2013 was received by the meeting as proposed by Mr Derrik Khoo and seconded by Mr Alex Wee. Page 8 of 13
5. AUDITED ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2012 Chairman invited PIKOM President & CEO, En Shaifubahrim Saleh to present the Report and Financial Statement as audited by Russell Bedford LC & Company for the year ended 31 December 2012, and highlights as follows: 5.1 Statement of Income & Expenditure for the Year ended 31 December 2012 1. Overall income decreased by 10.2 % from RM18,881,962 to RM16,955, 891. 2. The group is in deficit of RM560,798 in 2012, a decreased in surplus of RM812,196 compared to previous year s surplus of RM251,398. 3. Deficit mainly due to :- Significant decrease in PC Fair profit New events that were not forthcoming such as WCG and DLE Decrease of fixed interest income (placement decrease after withdrawal of funds for new building) Efforts have been made to counter the loss through chapters i.e. CIO, OM, Research organising activities and producing of market research report for sale. Overall other operating expenditure has been managed to be reduced by RM2 million. 5.2 Balance sheet as at 31 December 2012 Assets : 1. Net Current Assets decreased by 46% from RM18,627,989 in year 2011 to RM10,061,032 in year 2012. The non-current assets (property, plant and equipment) increased by 1074.2% from RM1,118,569 in year 2011 to RM13,133,708 in year 2012 due to the acquisition of new building. 2. The maintainance cost moving forward will be much higher. In order to mitigate the high cost, part of the building,i,e level B3 will be rented back to the developer with estimated income of RM200K annually. PIKOM is also hoping to rent out other unocupied floors. Liabilities : 1. Trade payables & other payables decreased by 20.6% from RM4,462,464 in year 2011 to RM3,542,454 in year 2012. 2. Other payable and accruals mainly comprise of PC Fair performance and educational/travel rebates, refundable excess payment received from PC Fairs and membership rebates and payment due to suppliers on events held include OM event as well as prepaid income received for year 2013 membership fees. There being no further questions asked, the accounts were accepted by the meeting. This motion was proposed by Mr Christopher Chan and seconded by Mr Jeffrey Ooi. Page 9 of 13
6. APPOINTMENT OF AUDITOR FOR THE FINANCIAL YEAR 2013 The present auditor, Russell Bedford LC & Company was reappointed as PIKOM s External Auditor for financial year 2013 as proposed by Mr Stan Singh Jit and seconded by Mr Vik Subramaniam. 7. AMEND REGISTERED ADDRESS Members unanimously approved the proposed amendment to the Rules of the Association, namely the Registered Address of the Association. 8. TO DISCUSS ANY OTHER MATTERS Chairman invited members to raise other issues pertaining to PIKOM. There being no further questions raised by any members; Chairman proceeded to the next item in the agenda. Page 10 of 13
9. ELECTION OF OFFICE BEARERS AND COUNCILLORS FOR YEAR 2013/2014 In accordance to PIKOM Rule 14 (c) & (e), Chairman invited Mr Ong Kian Yew, PIKOM Executive Director to be the Election Officer to conduct the election as per item 9 in the Agenda. Chairman proposed for the election to be decided by polling instead of a show of hands as per Rule 12 (f). Mr Ong Kian Yew, the Election Officer introduced himself and briefed the members on the following: 1. Balloting procedures sent out with AGM Notice on 16 October 2013 2. Nomination for Office Bearers closed on 30 October 2013 3. Deadline for proxy submission closed on 30 October 2013. A total of 7 valid proxy forms have been received 4. Ballot forms were distributed at Registration. At 2.30 p.m., a total of 63 ballot forms were distributed and 6 out of 7 proxy forms claimed at registration 5. Representatives from Russell Bedford LC & Company were invited to bear witness and observe the votes counting process Representatives of Ordinary Member are eligible to be elected as Office Bearers as per the following Rule 14 (cc) 1. Chairman : having previously served two (2) terms as elected Councillor 2. Deputy Chairman : having previously served one (1) term as elected Councillor 3. Secretary : having previously served one (1) term as elected Councillor 4. Treasurer : having previously served one (1) term as elected Councillor The position for Chairman, Deputy Chairman, Secretary and Treasurer were uncontested. The Office Bearers for session 2013/2014 as stated below. POSTION CANDIDATES PROPOSER SECONDER VOTES RESULTS Chairman Deputy Chairman Cheah Kok Hoong Woon Tai Hai Stan Singh - Jit No Contest Cheah Kok Hoong CS Chin Jeffrey Ooi Danny Lee No Contest CS Chin Secretary Ganesh Kumar Bangah CS Chin Sean Seah No Contest Ganesh Kumar Bangah Treasurer Danny Lee Woon Tai Hai CS Chin No Contest Danny Lee Page 11 of 13
9. ELECTION OF OFFICE BEARERS AND COUNCILLORS FOR YEAR 2013/2014 (Cont d) The Election Officer then conducted the election for the four (4) Councillor positions. Four (4) candidates with the highest number of votes will replace the four (4) retiring Councillors from 2011 Annual General Meeting and hold office for two (2) continuous terms, expiring in 2015 Annual General Meeting as per Rule 14 (e)(ii). A total of five (5) nominations were received. The nominations were closed as proposed by Mr Andy Khoo and seconded by Mr Wee Kee Heng. Nominees were then invited to introduce themselves to the members present. Subsequently, balloting was undertaken and results as follows: NO. CANDIDATES PIKOM MEMBER PROPOSER SECONDER VOTES RESULTS SEQUENCE 1 Dr Dzaharudin Mansor Microsoft (M) Sdn Bhd Wee Kee Heng Derrik Khoo 54 Dr Dzaharudin Mansor (elected to serve 2 terms) 2 Sean Seah Bimbit.com Sdn Bhd Danny Lee Jeffrey Ooi 51 Sean Seah (elected to serve 2 terms) 3 Christopher Chan The Media Shoppe Bhd CS Chin Stan Singh - Jit 57 Christopher Chan (elected to serve 2 terms) 4 Stan Singh - Jit Ironhorse Asia Sdn Bhd CS Chin Danny Lee 57 Stan Singh Jit (elected to serve 2 terms) 5 C S Ong Powerware Systems Sdn Bhd Dennis Koh CS Chin 25 Page 12 of 13
10. NEW CHAIRMAN S MESSAGE Mr Cheah Kok Hoong, new Chairman of PIKOM for session 2013/2014 congratulated the newly elected Councillors. He expressed gratitude to the members of PIKOM for their trust and support. He mentioned that Mr Woon Tai Hai has been a supportive and visionary Chairman and led PIKOM to achieve many milestones during his two-year Chairmanship. Receiving the baton from him would mean continuity in the current strategies and plans as he is confident that the 5-year strategic direction formed early this year is cognizant of the current and future trends. Cheah further added that Malaysia is a country full of many potentials and he believes technology plays a key role as a catalyst in realizing the abundance of opportunities. ICT is especially key in enabling Malaysia to transform into a knowledge-based economy to achieve high-income status nation by 2020. Hence, PIKOM together with the newly elected council, would continue to drive the growth of ICT industry locally and regionally in the coming years to help contribute to the vision. 11. CLOSURE There being no other matter, the 27 th PIKOM Annual General Meeting ended at 4.45 p.m. Mr. Cheah Kok Hoong Mr. C.S. Chin PIKOM Chairman (2013/2014 Session) PIKOM Deputy Chairman (2013/2014 Session) Page 13 of 13