Present: Mr Cheah Kok Hoong Chairman Hitachi Sunway Information Systems Sdn Bhd Mr Chin Chee Deputy Chairman Galasys Solutions (MSC) Sdn Bhd Mr Ganesh Kumar Bangah Secretary HT Consulting (Asia) Sdn Bhd Mr Danny Lee Treasurer Epson Malaysia Sdn Bhd Mr Jeffrey Ooi Councillor Celcom (Malaysia) Bhd Mr Eric Wong Councillor IBM Malaysia Sdn Bhd Mr Ong Chin Councillor Powerware Systems Sdn Bhd Mr Stan Singh - Jit Councillor IronHorse Asia Sdn Bhd Mr Christopher Chan Councillor Ten Ten Telecommunications Sdn Bhd Mr Sean Seah Councillor Bimbit.com Sdn Bhd Mr Andy Khoo Councillor Maxis Broadband Sdn Bhd Ms Carol Wong Councillor Genovasi Malaysia Sdn Bhd Dato' Latt Shariman Abdullah Councillor Persatuan Sukan Elektronik Malaysia (esports) Mr K. Kuppusamy Ordinary Aetins Sdn Bhd Mr Aaron Tan Dani Ordinary ATD Solution (M) Sdn Bhd Mr Chin Chee Ordinary (P) B2B Commerce (M) Sdn Bhd Mr David Ho Ordinary Dell Global Business Centre Sdn Bhd Mrs Yap Ah Mooi Ordinary eonenet.com Sdn Bhd Mr Jason Casimir Ordinary Escan Technologies (M) Sdn Bhd Mr Hee Chee Keong Ordinary Galasys GLT Sdn Bhd Mr Goh Ghee Lee Ordinary Gamonster Sdn Bhd En Dzulkifli Abd Latif Ordinary GCM Technologies Sdn Bhd Ms Jane Tan Ordinary I-Commerce Sdn Bhd Mr Tan Chen Chiang Ordinary MeenGi Sdn Bhd Mr Wong Chee Voon Ordinary Peering One Sdn Bhd Page 1 of 8
Present: Ms Nicole Lim Ordinary SEA Distribution Sdn Bhd Ms Chen Yen Ling Ordinary Servex (M) Sdn Bhd Mr Lee Weng Fak Ordinary TIME dotcom Bhd Dato Lim Kee Choon Ordinary Transtel Technology (M) Sdn Bhd Mr Deepak Pillai Observer Haryati Deepak Advocates & Associates Mr Wee Yong Huat Observer Averis Sdn Bhd Mr Sanjay Sidhu Observer BDO Consulting Sdn Bhd Mr TH Saw Observer HT Consulting (Asia) Sdn Bhd Ms Rei Lynn Observer Transtel Technology (M) Sdn Bhd Mr Azli Hashim Observer GCM Technologies Sdn Bhd Mr Maclen Wong Observer Sunway Group Mr Alan Fung Observer Multimedia Development Corporation Sdn Bhd (MDeC) Advisors Present : Mr Looi Kien Leong Ordinary 1001 Technologies Sdn Bhd Mr Xavier Tan Mr Harres Tan Ordinary Rototype International (M) Sdn Bhd Mr Wee Kee Heng Ordinary e-lock Corporation Sdn Bhd Mr Foo Sen Chin Ordinary ECS ICT Bhd Mr CJ Ang Ordinary Cuscapi Bhd Mr David Wong Nan Fay Ordinary SnT Global Sdn Bhd Mr Derrik Khoo Ordinary ACGT Sdn Bhd Mr Woon Tai Hai Ordinary BDO Consulting Sdn Bhd Page 2 of 8
Auditors Present: Mr Yap Yue Loong Mr Simon Choong Ms Carmen Lian Russell Bedford LC & Company Russell Bedford LC & Company Russell Bedford LC & Company Election Officer: Mr Ong Kian Yew Executive Director, PIKOM Secretariat PIKOM Secretariat Present Mr Justin Joseph Ms Alicia Wong Mr Ramachandran Ramasamy Ms G'ny Chin Ms Grace Lee Ms Audreen Wong Ms Sharon Sunita Ms Jamie Tan Ms Ng Wai Teng Pn Nur Azlianawatie Mr Max Ho Ms Elizabeth Bt Suni En Mohd Naquib Mr Arthur Chew Pn Nurul Aimi Cik Muzalelawati En Mohd Zuhdi Executive Director, Outsourcing Malaysia Head of Finance & Administration Head of Policy, Capability and Research Manager, MICE Manager, MICE Manager, Membership Services Manager, Outsourcing Malaysia Membership Assistant Manager, Finance & Administration Executive Secretary Senior Executive, Outsourcing Malaysia Senior Executive, Outsourcing Malaysia Senior Executive, Outsourcing Malaysia Executive, Corporate Affairs IT & Web Administrator Executive, Membership Services Executive, Finance & Administration Executive, Outsourcing Malaysia Membership Page 3 of 8
ADDRESS BY CHAIRMAN Chairman of the meeting, Mr Cheah Kok Hoong thanked and welcomed all members, proxies and observers present. Members, proxies and observers received the following upon registration: PIKOM Annual Report 2014/2015 Notice of Annual Report Booklet Balloting Forms for Council Election (Ordinary members & their proxies only) Upon having ascertained that the required quorum was present according to Rule 12 (b) Part III Meetings & Voting, Chairman called the 29 th AGM to order at 2.30 p.m. The notice of the 29 th AGM was sent in accordance to the PIKOM Rule 11 (d) Part III Meetings & Voting. Chairman read the notice convening the meeting. 1. CONFIRMATION OF MINUTES OF THE TWENTY-EIGHTH ANNUAL GENERAL MEETING (28 th AGM) The minutes of the 28 th AGM held on 21 October 2014 has been circulated together with the notice of the 29 th AGM on 5 October 2015. The minutes of the 28 th AGM was confirmed with no amendment as proposed by Mr Eric Wong and seconded by Mr Jeffrey Ooi. 2. MATTERS ARISING There were no matters arising from the 28 th AGM. 3. ANNUAL REPORT 2014/2015. Chairman presented the Annual Report 2014/2015. The Annual Report 2014/2015 was received and adopted by the meeting as proposed by Mr K. Kuppusamy and seconded by Mr Ong Chin. Page 4 of 8
4. AUDITED ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2014 Chairman invited PIKOM Treasurer, Mr Danny Lee to present the Report and Financial Statement as audited by Russell Bedford LC & Company for the year ended 31 December 2014. Overall income was RM9,748,306 against expenditure of RM10,770,712. The group deficit was RM1,741,357 in 2014, an increase of 57.4% compared to previous year s deficit of RM1,106,397. Members were then invited to raise comments or questions. Members requested to provide update on profit and loss forecast for 2015. Mr Danny Lee answered that the forecast for 2015 is RM1.685 million deficits. This is an improvement as the deficits in 2014 were RM2.5 million without the proceeds from the selling of the PIKOM old office lots. There were also comments that PIKOM should make dramatic changes on PIKOM activities since a lot of activities have been taken over by MDeC. PIKOM should focus on activities that generate revenue and benefits to the members. Chairman answered that Council has already made the decision to cease activities that do not drive income, and continue to focus on the revenue generating events. As for MDeC, there was difference between these 2 entities where MDeC, which is a government agency, has allocated funds while PIKOM s fund relies solely on the membership fees and sponsorship. There being no further questions asked, the accounts were accepted by the meeting. This motion was proposed by Mr Stan Singh Jit and seconded by Mr Christopher Chan. 5. APPOINTMENT OF AUDITOR FOR THE FINANCIAL YEAR 2015 The present auditor, Russell Bedford LC & Company was reappointed as PIKOM s External Auditor for financial year 2015 as proposed by Mr Woon Tai Hai and seconded by Mr K. Kuppusamy. Page 5 of 8
6. TO DISCUSS ANY OTHER MATTERS Chairman Cheah thanked all for their support and trust during his tenure as Chairman. He then invited members to raise other issues pertaining to PIKOM. There being no further questions raised by any members; Chairman proceeded to the next item in the agenda. 7. ELECTION OF OFFICE BEARERS AND COUNCILLORS FOR YEAR 2015/2016 In accordance to PIKOM Rule 14 (c) & (e), Chairman invited Mr Ong Kian Yew, PIKOM Executive Director to be the Election Officer to conduct the election as per item 7 in the Agenda. Chairman proposed for the election to be decided by polling instead of a show of hands as per Rule 12 (f). Representatives of Ordinary Member are eligible to be elected as Office Bearers as per the following Rule 14 (cc) 1. Chairman : having previously served two (2) terms as elected Councillor 2. Deputy Chairman : having previously served one (1) term as elected Councillor 3. Secretary : having previously served one (1) term as elected Councillor 4. Treasurer : having previously served one (1) term as elected Councillor The position for Chairman, Deputy Chairman, Secretary and Treasurer were uncontested. The Office Bearers for session 2015/2016 as stated below. POSTION CANDIDATES PROPOSER SECONDER VOTES RESULTS Chairman Chin Chee Cheah Kok Hoong Jeffrey Ooi No Contest Chin Chee Deputy Chairman Ganesh Kumar Bangah David Wong Nan Fay Sean Seah No Contest Ganesh Kumar Bangah Secretary Danny Lee Carol Wong Eric Wong No Contest Danny Lee Treasurer Sean Seah Jeffrey Ooi Harres Tan No Contest Sean Seah Page 6 of 8
7. ELECTION OF OFFICE BEARERS AND COUNCILLORS FOR YEAR 2015/2016 The Election Officer then conducted the election for the four (4) Councillor positions. Four (4) candidates with the highest number of votes will replace the four (4) retiring Councillors from 2013 Annual General Meeting and hold office for two (2) continuous terms, expiring in 2017 Annual General Meeting as per Rule 14 (e)(ii). A total of four (4) nominations were received. The nominations were closed as proposed by Mr Eric Wong and seconded by Mr Wee Kee Heng. There being no contest, the results as follows. NO. CANDIDATES PIKOM MEMBER PROPOSER SECONDER VOTES 1 Stan Singh - Jit IronHorse Asia Sdn Bhd David Wong Nan Fay Chin Chee No contest RESULTS SEQUENCE Stan Singh - Jit 2 Carol Wong Genovasi Malaysia Sdn Bhd Ong Chin CJ Ang No contest Carol Wong 3 Christopher Chan Ten Ten Telecommunications Sdn Bhd Sean Seah Chin Chee No contest Christopher Chan 4 Dr Dzaharudin Mansor Microsoft (M) Sdn Bhd Wee Kee Heng Eric Wong No contest Dr Dzaharudin Mansor Page 7 of 8
8. CHAIRMAN S MESSAGE Mr Chin Chee, the new Chairman of PIKOM session 2015/2016 thanked members for their confidence in having him as Chairman. He also thanked the past Council for their strong support. He looked forward to members continued support to PIKOM and welcomed their valuable suggestions and comments for further improvement. 9. CLOSURE There being no other matter, the 29 th PIKOM Annual General Meeting ended at 4.30 p.m. Mr. Chin Chee Mr. Ganesh Kumar Bangah PIKOM Chairman (2015/2016 Session) PIKOM Deputy Chairman (2015/2016 Session) Page 8 of 8