Permitting and Tracking Waste Haulers NACWA 2017 National Pretreatment & Pollution Prevention Workshop May 17, 2017 Maurice Akech Senior Program Manager Water Utilities Department City of Dallas
Presentation Overview Background Program Changes Changes During Implementation Implementation Procedures Tracking Hauled Wastes Tracking FSEs Inspections XC2 Database Strategies 2
Background Liquid Waste Program Regulates all liquid waste haulers operating within the City of Dallas jurisdiction in accordance with City Code Permits, inspects, and tracks non-hazardous waste transporters Wastes regulated include septic tanks, chemical toilets, grit traps, and grease interceptors Ensures liquid wastes are managed and disposed of properly Operates a receiving station at the Wastewater Treatment Plant 3
Background Regulation Where does our authority come from? o o TAC 30 Chapter 312 Sludge, Disposal, & Transportation Rules Dallas City Code Chapter 19 Article X Sec 19-119 131.2 4
Background The Past Transporter inspections and permitting conducted throughout the year Food Service Establishments (FSEs) inspections recorded on Excel spreadsheet Grease traps not inspected regularly (pumped out as needed) No assigned areas and/or districts for Environmental Inspectors Poor tracking system for transporters and manifests No educational outreach 5
Program Changes The Present Step 1: Revise truck permitting process Must have TCEQ permit prior to City's permit Complete an application for Liquid Waste Transportation Permit Provide insurance and driver s license Pass truck inspection Pay required fees 6
Program Changes Step 2: Identify the number of FSEs in the City by accessing a list from Health, Building Inspections and other City Departments Step 3: Organize the database of 9000 FSEs by removing duplicates, multiple traps and inactive establishments 7
Program Changes Step 4: Selected XC2 and Pearson Scan Tool Software for Manifest Waste haulers and manifests tracking capability Ability to track and inventory FSEs Compatible with GIS Flexibility in customizing the database User-friendly, customer support and cost effective Manifest being scanned using Scantron scanner 8
Program Changes Step 5: Automation of manifest data entry XC2 and Scantron representatives worked for several weeks to integrate the two softwares Redesigned manifest forms Built scanning function into XC2 software Old manifest Scannable manifest 9
Program Changes Step 6: Assigned each FSE Business ID numbers Unique numbers for grease traps Step 7: Revision to the ordinance 90 Day Pump-Out, 25% Solids Rule Submit manifest by the 10 th of each month Enforcement notice of violations and citations 10
Program Changes Step 8 : Developed an outreach campaign Made changes in ordinance, permitting and manifests Mailed out thousands of letters noting changes Educated transporters and disposal facilities personnel Enforcement for failure to comply 11
Changes During Implementation Complaints from Transporters and FSEs More permitting and inspections Cost of new changes No time and lack of personnel Additional training and skill-set needed Improvements Ability track transporters, vehicles and manifests Reduction illegal dumping Able to identify active and inactive FSEs Decrease in manifests errors Consistency in using business IDs 12
Implementation Procedures Introduced reciprocal Inspection - Dallas, Fort Worth and Grand Prairie Annual vehicle inspection and permits issuance and renewals - October to December Decals for vehicles with permits Truck Inspection Permit Decals 13
Tracking Hauled Wastes Types of hauled waste: grease, septic, grit, and chemical toilets Discharge of Septage at City s Wastewater Treatment Plant 14
Tracking Hauled Wastes Tracked through a five-part manifest Manifests are scanned using a Scantron scanner and imported into the database Manifests scanned into the database in 2016-27,257 Average scanned per month - 2271 15
Tracking Hauled Wastes Problems completing manifests Missing business ID S No date or time Permit and vehicle numbers Waste type Missing signature Late manifest. Non-compliance of liquid taste Regulations. Business ID, All Numbers Right Justify Vehicle Permit Number Gallons Removed Name, Complete Address and Signature Completed Scannable manifest 16
Tracking FSEs Inspections Staff assigned areas Inspections of FSEs Probe trap with Dip Stick Pro Review Manifests Determine pump out frequency Educate generators Progressive enforcement 17
Tracking FSEs Inspections FSEs grease trap/interceptor inspections Active FSEs - 6,472 18
Tracking FSEs Inspections Field Inspection Check the XC2 and access the cleanout history Date of cleanout Trip ticket (manifest number) of cleanout Waste hauling company Vehicle used Disposal site Assess and print the scanned image of the manifest 19
Tracking FSEs Inspections Major issue - constant turnover of FSEs How does the City address the high turnover? New FSEs are added from new applications for certificate of occupancy and water connections New FSE s are added, closed, or named as identified by Environmental inspectors during routine inspections Waste transporters as they service businesses 20
XC2 Database Tracks and schedules permitting and inspections Prioritize FSE inspections Tracks interceptor pump out frequency List of FSEs in XC2 21
Strategies Strategies that can be used by other utilities: Management support Outreach campaign Ordinance changes Communication Involvement Teamwork 22
Questions 23