ANNUAL REPORT 2007 Agriculture Laboratory Association of Malaysia (AgLAM) Persatuan Makmal-Makmal Pertanian Malaysia
TABLE OF CONTENTS Page CHAIRMAN S MESSAGE 3 MINUTES OF THE 1 st ANNUAL GENERAL MEETING 4-7 NOTICE OF 1 st ANNUAL GENERAL MEETING (AGM) 8 FORM OF PROXY FOR ELECTION OF MANAGEMENT COMMITTEE 2008-2009 9 ANNUAL REPORT FOR 2007 1.0 MANAGEMENT COMMITTEE 10 2.0 MANAGEMENT COMMITTEE MEETING 10-11 3.0 MEMBERSHIP 11 4.0 PROFICIENCY TESTING PROGRAMME 13-14 4.1 General 4.2 Sample Distribution 4.3 Summary of Programme 4.4 Material Analyzed 4.5.1 Soil 4.5.2 Plant 4.5.3 Fertilizer 5.0 QUARTERLY MEETING 14 5.1 Purpose 5.2 Venue of Meeting 6.0 AgLAM REGISTRATION 15 7.0 AgLAM PORTAL 15 8.0 FINANCIAL STATEMENT FOR 2007 15 9.0 ELECTION OF MANAGEMENT COMMITTEE FOR 2008-2009 15 10.0 ELECTION OF PT COORDINATORS FOR 2008-2009 15 APPENDIX 1.0 FINANCIAL STATEMENT FOR 2007 16 2
CHAIRMAN S MESSAGE Dear Members, I begin on a happy note that our association was approved by the Registrar of Society on 28 May 2007 (Registration number : 1036-07-SEL). The formation of Agriculture Laboratory Association of Malaysia (AgLAM) has been a challenging one but fortunately, with the support of a dedicated team of Management Committee (MC), we managed to successfully register the association. It is well taken and accepted that the objectives of AgLAM are to function as a forum to promote good laboratory practices (GLP) and to organize proficiency testing programme with the aim to improve member s laboratory performance. It is also our duty to up-date members on the latest development in the analytical technique of agriculture testing in particular, in soil, plant and fertilizer analyses. With the current technological developments and globalization, laboratory analysis becomes closely linked to other issues like environment, international trade, consumerism, to mention a few. It is therefore necessary for AgLAM to adapt to these changes and re-define its role in the constantly changing global environment. I am also happy to say that the activities organized by AgLAM especially the proficiency testing programme in soil, plant and fertilizer analyses for the year 2007 have been very successful. I would like to thank the coordinators for their contributions to make the programme a success. With those remarks, on behalf of the MC, I wish to apologize for any shortcomings in the course of our dealings and wish all the members and AgLAM the very best for the future. THONG POW WAH CHAIRMAN 3
MINUTES OF THE 1 st ANNUAL GENERAL MEETING OF THE AGRICULTURE LABORATORY ASSOCIATION OF MALAYSIA (AgLAM) (PERSATUAN MAKMAL-MAKMAL PERTANIAN MALAYSIA) Date : 17/01/2008 Time : 4.00 p.m. Venue : Bayview Hotel, Langkawi Island, Kedah Present En. Thong Pow Wah En. Amir Hamzah Yasak En. Ahmad Sarwani Haji Adni Ms. Tan Lei Hong Cik Rozita Ahmad Dr. Che Fauziah Ishak En. Sapudin Shukor Cik Haryati Mansor Cik Kartini Abd. Rahim Ms. Chin Siew Phin Dr. Wan Rasidah Kadir En. Wan Abd. Halim En. Amran Mohamad Ms. Petronella G. Ah. Tung Miss Chan Chooi Yen Dr. Ahmad Husni Mohd Hanif En. Jamil Omar Pn. Fouziah Sulaiman Pn. Sarimah Hashim En. Mohd Khoiri Kandar En. Mat Tusuf Suki En. Wan Hasan Wan Adnan En. Mohamad Izwan Jaimi En. AEP Saepudin En. Wan Hakimi Wan Hasan Ms. Chung Mei Yung Ms. Dena M. Edmund Mr. Wong Kai Loon @ David En. Zulkarnain Zabidin Pn. Norshidah Manijan Pn. Julianhani Kurish Cik Zalina Ahmad Ms. Teoh El Von Cik Norsiah Nordin Cik Normah Samsudin Cik Siti Noorhana Saidin Cik Ilyanis Firdaus Miss Kathy Ng Siang Chiing Miss Hwong Chia Nin Pn. Nor Faisziana Ismail Mr. Yeo Chin Kiang Pn. Jamaliah Yusof Ms. Koh Yew Ling Cik Kursiah Arase Company/Organization Chemara Laboratories Sdn. Bhd. (Chairman) ESPEK Research and Advisory Services (Vice-Chairman) Golden Hope Research Sdn. Bhd. (Hon. Secretary) Applied Agricultural Resources Sdn. Bhd. (Hon. Treasurer) Forest Research Institute of Malaysia (Hon. Asst. Secretary) Universiti Putra Malaysia (Committee Member) FELDA Agricultural Services Sdn. Bhd, KL (Committee Member) Department of Agriculture, KL (Committee Member) Malaysian Rubber Board, KL (Committee Member) Department of Agriculture, Sarawak (Hon. Internal Auditor) Forest Research Institute of Malaysia FELDA Agricultural Services Sdn. Bhd, Sabah FELCRA Plantations Services Sdn. Bhd. Applied Agricultural Resources Sdn. Bhd. Sime Darby Bhd Universiti Putra Malaysia Universiti Putra Malaysia Universiti Putra Malaysia Universiti Putra Malaysia Universiti Putra Malaysia Universiti Putra Malaysia Forest Research Institute of Malaysia Forest Research Institute of Malaysia Malaysian NPK Fertilizer Malaysian NPK Fertilizer IOIB, Sabah Department of Agriculture, Sabah Agri-Sabah Fertilizer Sdn. Bhd. tm-kay Fertilizers Sdn. Bhd ESPEK Research and Advisory Services ESPEK Research and Advisory Services ESPEK Research and Advisory Services Asiatic Development Bhd. FELCRA Plantations Services Sdn. Bhd. FELCRA Plantations Services Sdn. Bhd. CCM Fertilizers Sdn. Bhd. CCM Fertilizers Sdn. Bhd. Sarawak Oil Palm berhad Sarawak Oil Palm berhad Narsco-Kuok Fertilizers Sdn. Bhd. FPM Sdn. Bhd. FPM Sdn. Bhd. SPSSB Chemistry Laboratory Golden Hope Research Sdn. Bhd. 4
Item Matters Discussed Action by 1.0 CHAIRMAN S ADDRESS 1.1 Welcoming Remarks Noted That the Chairman welcomed all members to the 1 st AGM and thanked for their attendance and involvements in the seminar and past proficiency testing programmes. The Chairman also thanked the ASPFA 2008 Organizing Committee for successfully organizing the seminar. Info 2.0 REVIEW OF PREVIOUS MINUTES AND MATTERS ARISING Noted None Info 3.0 REPORT OF ACTIVITIES 2007 Noted The report was presented by the Honorary Secretary: Info 1. The registration of AgLAM was approved by ROS on 28/5/2007. The registration number is 1036-07-SEL. 2. The constitution booklet was printed at a cost of RM 19.50/booklet and was distributed to members. 3. Members will also be given the following : a) 2 membership cards b) Car sticker 4. Presentation of portal package by Jetaime Supply Enterprise on 27/9/2007. Issued PO to Jetaime S.E. on 11/10/2007 amounting to RM 5,000 for basic website yearly subscription, customized website & installation and basic sms yearly subscription & installation. 5. Seven Management Committee meetings were held as follows: Meeting No. Date Venue Attendance of members 1/07 26/03/2007 AAR, Sg Buloh 7/8 2/07 27/04/2007 ESPEK, Kajang 7/9 3/08 30/05/2007 ESPEK, Kajang 8/9 4/07 12/07/2007 Golden Hope, Carey Island 8/9 5/07 22/08/2007 Felda, Jerantut 6/9 6/07 27/09/2007 ESPEK, Kajang 9/9 7/07 01/11/2007 DOA Putrajaya 7/9 5
Item Matters Discussed Action by 6. Three Proficiency Testing meetings were held as follows: Meeting No. Date Venue Attendance of members 1/07 11/04/2007 City Bayview, Melaka 30 2/07 25/07/2007 3/07 06/11/2007 Genting View, Genting Highlands Equatorial Hotel, Cameron Highlands After no further comments, the report was proposed to be adopted by En. Amir Hamzah Yasak and was seconded by En. Sapudin Shukor. 37 25 3.0 FINANCIAL STATEMENT 2007 Noted The report was presented by the Honorary Treasure: Info 1. New account was opened at Public Bank, Sg. Buloh on 19/9/2007. The authorized signatories shall be the Chairman (in his absence, the Vice-Chairman) and the Honorary Treasurer (in his absence, the Honorary Secretary). 2. The association s income was derived from the sponsorship from suppliers for conference and the registration fee for conference from the members. The excess of income over expenditure was RM 9,942.50. After no further comments, the report was proposed to be adopted by Cik Haryati Mansor and was seconded by Cik Kartini Abd Rahim. 4.0 AMENDMENTS TO THE CONSTITUTION Noted There is no amendment to the constitution. Info 5.0 ELECTION OF MANAGEMENT COMMITTEE Noted 1. The Management Committee members elected for 2008-2009 period is as follows: Chairman : En. Thong Pow Wah (Guthrie) Vice Chairman : En. Amir Hamzah Yasak (ERAS) Hon. Secretary : En. Ahmad Sarwani Adni (Golden Hope) Hon. Ass. Sec. : Pn. Rozita Ahmad (FRIM) Hon. Treasurer : Ms. Tan Lei Hong (AAR) Members : Cik Kartini Abd Rahim (MRB) Dr. Che Fauziah Ishak (UPM) Cik Haryati Mansor (DOA, KL) En. Sapudin Shukor (Felda, Jerantut) Auditors : En. Suhaidi Hamzah (Felda, K.L.) Ms. Chin Siew Phin (DOASK) 6 Info
Item Matters Discussed Action by 2. That the coordinators for soil, plant and fertilizer analysis are as follows: Soil : En. Sapudin Shukor (Felda, Jerantut) Plant : En. Ahmad Sarwani Hj. Adni (Golden Hope) Fertilizer : Ms. Tan Lei Hong (AAR) 3. The Chairman appreciated the support and confidence of members and hoped all members would continue to render their fullest support in all association s activities. 4. The Chairman thanked En. Abd Aziz Mat Pilus for his contribution as the Soil PT Coordinator. He has been transferred to the Head Quarters and En. Sapudin Shukor is now the Soil Coordinator. 6.0 OTHER MATTERS Noted None Info 7.0 ADJOURNMENT OF MEETING Noted That there being no other matter, the meeting was adjourned at 5.30 p.m. The Chairman thanked all members for their participations. Info Prepared by : Approved by : Ahmad Sarwani Adni Thong Pow Wah 7
AGRICULTURE LABORATORY ASSOCIATION OF MALAYSIA (PERSATUAN MAKMAL MAKMAL PERTANIAN MALAYSIA) c/o Golden Hope Research Centre KM 10, Jalan Kelanang-Banting, Peti Surat 207, 42700 Banting, Selangor, Malaysia. Tel : 03-3326 6900 Fax : 03-3326 6884 4 th January 2008 To All Members Dear Sir/Madam, NOTICE OF 1 st ANNUAL GENERAL MEETING (AGM) Notice is hereby given that the 1 st Annual General Meeting of the Agriculture Laboratory Association of Malaysia (AgLAM) will be held at The Bayview Ballroom, Level 2, Bayview Hotel, Langkawi, Kedah on Thursday 17 th January 2008 at 3.45 p,m. The agenda for the meeting is as follows : 1. Chairman s address 2. Report of activities for 2007 3. Financial statement of account 4. Amendments to the constitution (if any) 5. Election of Proficiency Testing Programme Coordinators for 2008-2009 6. Election of Management Committee for 2008-2009 7. Election of Internal Auditors for 2008-2009 8. Any other matters Members who wish to include matters for discussion under item 8 of the agenda are requested to notify the Secretary in writing at least 7 days before the Annual General Meeting. Members who are unable to attend the AGM but would like to exercise their votes, are requested to complete the attached form and return them to the Secretary before 14 th January 2008 Yours faithfully, (AHMAD SARWANI HJ. ADNI) Secretary 8
AGRICULTURE LABORATORY ASSOCIATION OF MALAYSIA (PERSATUAN MAKMAL MAKMAL PERTANIAN MALAYSIA) c/o Golden Hope Research Centre KM 10, Jalan Kelanang-Banting, Peti Surat 207, 42700 Banting, Selangor, Malaysia. Tel : 03-3326 6900 Fax : 03-3326 6884 ELECTION OF MANAGEMENT COMMITTEE 2008-2009 I, of, being a member of the Agriculture Laboratory Association of Malaysia (AgLAM), hereby : unable to attend the 1 st Annual General Meeting of the Association to be held on 17 th January 2008 and wish to cast my vote in the manner indicated below : No. Position Name 1. Chairman 2. Vice Chairman 3. Hon. Secretary 4. Hon. Treasurer 5. Member 6. Member 7. Member 8. Member Dated this day of 2008 Signature 9
ANNUAL REPORT 2007 1.0 MANAGEMENT COMMITTEE The management committee for 2007 period comprises of the following members: Chairman : Thong Pow Wah Kumpulan Guthrie Bhd. Vice Chairman : En. Amir Hamzah Yasak ESPEK Research & Advisory Services Secretary : En. Ahmad Sarwani Adni Golden Hope Research Sdn. Bhd. Treasurer : Ms. Tan Lei Hong Applied Agricultural Resources Sdn. Bhd. Asst. Secretary : Puan Rozita Ahmad Forest Research Institute of Malaysia Members : Dr. Che Fauziah Ishak Universiti Putra Malaysia : En. Sapudin Shukor Felda Agricultural Services Sdn. Bhd. Cik Kartini Abd Rahim Malaysian Rubber Board Cik Haryati Mansor Department of Agriculture, Kuala Lumpur Auditors : Ms Chin Siew Phin Department of Agriculture, Sarawak En. Suhaidi Hamzak Felda Agricultural Services Sdn. Bhd. 2.0 MANAGEMENT COMMITTEE MEETING The Management Committee met seven times in 2007. The date, venue of the meeting and the number of attendees is summarized in Table 1 : 10
Table 1 : Management Committee Meeting for 2007 Meeting No. Date Venue Attendance of members 1/07 30/05/2007 ESPEK, Kajang 8/9 2/07 12/07/2007 Golden Hope, Carey Island 3/08 22/08/2007 Felda, Jerantut 6/9 4/07 27/09/2007 ESPEK, Kajang 9/9 5/07 01/11/2007 DOA Putrajaya 8/9 7/9 3.0 MEMBERSHIP The membership is opened to any interested organizations of company in Malaysia. Interested organization shall write to : i) The Treasurer Agriculture Laboratory Association of Malaysia c/o Applied Agricultural Resources Sdn. Bhd. Agronomy Research Unit Beg Berkunci 212, Sg. Buloh Post Office 47000 Sg. Buloh Selangor Darul Ehsan Attn : Miss Tan Lei Hong Tel : 03-61562976 Fax : 03-61561757 or ii) The Secretary Agriculture Laboratory Association of Malaysia c/o Golden Hope Research Centre P.O. Box 207 42700 Banting Selangor Darul Ehsan Attn : En. Ahmad Sarwani Adni Tel : 03-31202311 Fax : 03-31201197 The registration will enable the organization or company to participate in all the proficiency testing (PT) programme i.e. soil, plant and fertilizer or participate partly. The list of members and the PTprogrammes for 2007 period is shown in Table 2 : 11
Tabel 2: No. Organization Programme 1. Agricultural Research & Advisory Bureau (ARAB) S, P, F 2. Applied Agricultural Resources Sdn. Bhd. (AAR) S,P, F 3. Asiatic Development Berhad (Asiatic) S, P, F 4. Agri Sabah Fertilizer Sdn. Bhd. (ASF) F 5. Borneo Samudera Sdn. Bhd. (Central Laboratory) S,P, F 6. CCM Fertilizer Sdn. Bhd.. (CCM) F 7. Chemsain Konsultant Sdn. Bhd. (Chemsain) P, F 8. Department of Agriculture, KL. (DOASM) S,P, F 9. Department of Agriculture, Sabah (DOASH) S,P, F 10. Department of Agriculture, Sarawak. (DOASK) S,P, F 11. Eastern Plantation Agency Management Sdn. Bhd. (EPA) S,P, F 12. ESPEK Research & Advisory Services Sdn. Bhd. (ESPEK) S,P, F 13. FELCRA Plantation Services Sdn. Bhd.(FELCRA) P, F 14. FELDA Agricultural Services Sdn. Bhd., Jerantut S,P, F 15. FELDA Agricultural Services Sdn. Bhd., Sabah S,P, F 16. Forest Research Institute of Malaysia (FRIM) S, P 17. FPM Sdn. Bhd.(FPM) F 18. Golden Hope Research Sdn. Bhd. (GHRC) S,P, F 19. Golden Hope Research Sdn. Bhd. (GHRC, Sabah) S,P, F 20. Kumpulan Guthrie Berhad (Chemara Laboratory) S,P, F 21. Industrial Oxygen Incorporated Berhad, Batang Melaka (IOIB) S, P, F 22. Industrial Oxygen Incorporated Berhad, Sandakan (IOIS) S, P, F 23. TM-Kay Fertilizers Sdn. Bhd. (TM-Kay) F 24. Kulumpang Development Corporation Sdn.Bhd. (KDC) S,P, F 25. Malaysian Agriculture Research & Dev. Inst. (MARDI) S,P, F 26. Malaysian NPK Fertilizer Sdn. Bhd. (MNFSB) F 27. Malaysian Rubber Board (MRB) S,P, F 28. Malaysia Palm Oil Board (MPOB) S, P 29. Narsco-Kuok Fertilizer Sdn. Bhd. (Narsco-Kuok) F 30. RH Biotech Sdn. Bhd. (RH Biotech) S,P, F 3 31. Sarawak Oil Palm Berhad (SOPB) P, F 32. Sarawak Plantation Services Sdn. Bhd. (Chemistry Laboratory) P, F 33. Sime Darby Berhad (Ebor Laboratories) S,P, F 34. Universiti Putra Malaysia (UPM) S, P 35. United Plantations Berhad (UP) S,P, F 12
4.0 PROFECIENCY TESTING PROGRAMME 4.1 General The preparation and distribution of the soil, plant and fertilizer samples were carried out by the selected coordinators. In 2007, the coordinators were in Table 3: Table 3 : Programme Soil Plant Fertilizer Coordinator FELDA Agricultural Services, Jerantut Golden Hope Research Centre, Banting Applied Agricultural Resources, Sg. Buloh The collated results were summarized by the respective coordinators, distributed to the participating laboratories and discussed at regular meetings. 4.2 Sample Distribution The participating laboratories received 4 samples each for soil, fertilizer and plant samples every four months. The laboratories analysed the samples according to their own procedures and for those elements they are interested in. The laboratories were given between 1½ - 2 months from the date of distribution to submit their results to the coordinators. 4.3 Summary of Programme Details of the inter-laboratory cross-check programmes are summarised in Table 4 : Table 4 Programme Participant g/sample Reported Parameters Soil 28 150 ph, conductivity, total N, total P, available P, cation exchange capacity, exchangeable K, exchangeable Na, exchangeable Ca, exchangeable Mg, organic C and mechanical analysis. Plant 29 20 N, P, K, Mg, Ca, Mn, B, Cu, Zn, Fe, Cl and S. Fertilizer 33 50 N, P (as % P 2 O 5 ), K (as % K 2 O) and Mg (as MgO 13
4.4 Material Analysed The list of samples distributed for each programme is shown in Table 5 : Table 5 Programme 1/2007 2/2007 3/2007 Soil S 01 052 S 05 053 S 09 050 S 02 054 S 06 054 S 10 039 S 03 029 S 07 051 S 11 054 S 04 043 S 08 048 S 12 052 Plant P 01/07 Rachis P 05/07 Mucuna P 09/07 Padi straw P 02/07 Rachis P 06/07 Coconut leaf P 10/07 Oil palm leaf P 03/07 Oil palm leaf P 07/07 Rachis P 11/07 Jackfruit leaf P 04/07 Dabai leaf P 08/07 Rubber leaf P 12/07 Rachis Fertilizer F 01/07 Compound TM F 05/07 Mixture F 09/07 Mixture F 02/07 Compound TM F 06/07 Mixture F 10/07 Mixture F 03/07 Compound TM F 07/07 Mixture F 11/07 Compound F 04/07 Mixtures F 08/07 Mixture F 12/07 Compound F 09/07 Mixture 5.0 QUARTERLY MEETING 5.1 Purpose The collated and summarized results of each cross-check programme were presented by the coordinators in the regular meeting at quarterly basis. The purpose of having these meetings was to highlight individual laboratory performance and problematic parameters for investigation in order to improve competence and reduce the incidence of erroneous analysis. 5.2 Venue of Meeting The date and venue of the 2007 cross-check meeting is summarised in Table 12: Table 12 Meeting No. Date Venue Attendance of members 1/07 11/04/2007 City Bayview, Melaka 30-2/07 25/07/2007 3/07 06/11/2007 Genting View, Genting Highlands Equatorial Hotel, Cameron Highlands 37 Presentation/ Visit 25 MARDI - 14
6.0 AgLAM REGISTRATION The registration of AgLAM was approved by ROS on 28/5/2007. The registration number is 1036-07-SEL. The constitution booklet was printed at a cost of RM 19.50/booklet and was distributed to members. Members will also be given 2 membership cards and a car sticker 7.0 AgLAM PORTAL Presentation of portal package by Jetaime Supply Enterprise on 27/9/2007. Issued PO to Jetaime S.E. on 11/10/2007 amounting to RM 5,000 for basic website yearly subscription, customized website and installation and basic sms yearly subscirtion & installation. 8.0 FINANCIAL STATEMENT New account was opened at Public Bank, Sg. Buloh on 19/9/2007. The authorized signatories shall be the Chairman (in his absence, the Vice-Chairman) and the Honorary Treasurer (in his absence, the Honorary Secretary). The financial statement for 2007 is shown in Appendix 1. 9.0 ELECTION OF MANAGEMENT COMMITTEE FOR 2008-2009 The Management Committee members elected for 2008-2009 period is as follows: Chairman : En. Thong Pow Wah (Guthrie) Vice Chairman : En. Amir Hamzah Yasak (ERAS) Hon. Secretary : En. Ahmad Sarwani Adni (Golden Hope) Hon. Ass. Sec. : Pn. Rozita Ahmad (FRIM) Hon. Treasurer : Ms. Tan Lei Hong (AAR) Members : Cik Kartini Abd Rahim (MRB) Dr. Che Fauziah Ishak (UPM) Cik Haryati Mansor (DOA, KL) En. Sapudin Shukor (Felda, Jerantut) Auditors : En. Suhaidi Hamzah (Felda, K.L.) Ms. Chin Siew Phin (DOASK) 10.0 ELECTION OF PT COORDINATORS FOR 2008-2009 The coordinators for soil, plant and fertilizer analysis are as follows: Soil : En. Sapudin Shukor (Felda, Jerantut) Plant : En. Ahmad Sarwani Hj. Adni (Golden Hope) Fertilizer : Ms. Tan Lei Hong (AAR) 15