DOT Number Must have submitted a MCS 150 form to get a US DOT number Must renew that number every two years by the following schedule:
DOT Number Second to last digit tells whether you renew in odd or even years
HAZ MAT Registra5on "Persons" who offer for transportation, or transport in foreign, interstate or intrastate commerce: (a) any highway route controlled quantity of a Class 7 (radioactive) material; (b) more than 25 kg (55 lbs.) of a Division 1.1, 1.2, or 1.3 (explosive) material in a motor vehicle, rail car or freight container; (c) more than 1 L per package of a material extremely poisonous by inhalation; (d) a hazardous material in a bulk packaging having a capacity of 3,500 gals. for liquids or gases, or more than 468 cubic feet for solids; (e) a shipment in other than bulk packaging of 5,000 lbs. gross weight or more of one class of hazardous material for which the transport vehicle requires placarding; (f) any quantity of materials requiring placarding.
Haz Mat Recordkeeping Haz Mat Registrations have a 3 year retention period. Haz Mat training records are required to be maintain for length of employment plus 90 days
Haz Mat Recordkeeping Shipping papers Carrier must maintain them for 1 year after the material is first picked up. 177.817 (f) Shipper must maintain for 2 years after picked up by initial carrier 172.201 (4) (e) Hazardous waste is 3 years
HAZ MAT Safety Permit a) A highway route- controlled quantity of a Class 7 (radioactive) material, as defined in 173.403 of this title; (b) More than 25 kg (55 pounds) of a Division 1.1, 1.2, or 1.3 (explosive) material or an amount of a Division 1.5 (explosive) material requiring placarding under part 172 of this title; (c) More than one liter (1.08 quarts) per package of a "material poisonous by inhalation," as defined in 171.8 of this title, that meets the criteria for "hazard zone A," as specified in 173.116(a) or 173.133(a) of this title; (d) A "material poisonous by inhalation," as defined in 171.8 of this title, that meets the criteria for "hazard zone B," as specified in 173.116(a) or 173.133(a) of this title in a bulk packaging (capacity greater than 450 L [119 gallons]); (e) A "material poisonous by inhalation," as defined in 171.8 of this title, that meets the criteria for "hazard zone C," or "hazard zone D," as specified in 173.116(a) of this title, in a packaging having a capacity equal to or greater than 13,248 L (3,500) gallons; or (f) A shipment of compressed or refrigerated liquefied methane or liquefied natural gas, or other liquefied gas with a methane content of at least 85 percent, in a bulk packaging having a capacity equal to or greater than 13,248 L (3,500 gallons).
Hazardous Materials Training 172.704 General Awareness Function Specific Training Safety Training Security Awareness Training In- depth Security training
Hazardous Materials Training 172.704 Initial training Must be completed within 90 days of Haz Mat assignment Cannot do work unless under direct supervision from someone already trained Recurrent training Must be retrained every 3 years
Addi5onal Haz Mat Training 49 CFR Part 177.816 49 CFR Part 397
Hazardous Materials Training 172.704 Recordkeeping requirements Name of trainee Date of training Description of training or location of training materials Name and address of person providing training Certification that training and testing has been completed.
*Gross vehicle weight rating (GVWR) means the value specified by the manufacturer as the loaded weight of a single motor vehicle. **Gross combination weight rating (GCWR) means the value specified by the manufacturer as the loaded weight of a combination (articulated) motor vehicle. In the absence of a value specified by the manufacturer, GCWR will be determined by adding the GVWR of the power unit and the total weight of the towed unit and any load thereon.
CMV Defini5on for non- CDL Commercial motor vehicle means any self- propelled or towed motor vehicle used on a highway in interstate commerce to transport passengers or property when the vehicle (a) Has a gross vehicle weight rating or gross combination weight rating, or gross vehicle weight or gross combination weight, of 4,536 kg (10,001 pounds) or more, whichever is greater; or (b) Is designed or used to transport more than 8 passengers (including the driver) for compensation; or (c) Is designed or used to transport more than 15 passengers, including the driver, and is not used to transport passengers for compensation; or (d) Is of any size and is used in the transportation of hazardous materials as defined in this section
CMV Defini5on for CDL Commercial motor vehicle (CMV) means a motor vehicle or combination of motor vehicles used in commerce to transport passengers or property if the motor vehicle- (a) Has a gross combination weight rating of 11,794 kilograms or more (26,001 pounds or more) inclusive of a towed unit(s) with a gross vehicle weight rating of more than 4,536 kilograms (10,000 pounds); or (b) Has a gross vehicle weight rating of 11,794 or more kilograms (26,001 pounds or more); or (c) Is designed to transport 16 or more passengers, including the driver; or (d) Is of any size and is used in the transportation of hazardous materials as defined in this section.
Farm Exemp5on (Varies by State) Farm to market agricultural transportation means the operation of a commercial motor vehicle controlled and operated by a farmer who: Is a private motor carrier of property; Is using the commercial motor vehicle to transport agricultural products from a farm owned by the farmer, or to transport farm machinery or farm supplies to or from a farm owned by the farmer; and Is not using the commercial motor vehicle to transport hazardous materials of a type or quantity that require the commercial motor vehicle to be placarded in accordance with 177.823 of this subtitle.
CDL specific requirements Traffic violation Must notify, in writing, State of issuance and employer within 30 days of conviction Drivers full name Drivers license number Date of conviction Offense Location of offense Whether in a CMV or non- cmv Driver signature
CDL specific requirements Notice of license suspension Must notify employer before the end of the next business day following the day they received notice of the suspension, revocation, cancellation or denial.
CDL specific endorsements Tanker endorsements Combination Hazard materials LCV (Doubles and triples)
END of CDL
Drug and Alcohol Tes5ng Applies to drivers who operated previous definition of a CMV (CDL) There is no requirement for alcohol or drug testing for the employer in non- cdl vehicle accidents. No drug or alcohol test required for medical examine.
Drug and Alcohol Tes5ng - Types Pre- employment Reasonable suspicion Random Post Accident Return to work testing Follow- up testing
Alcohol Positive test.02 to.039 Must relieve for a period of 24 hours.04 Considered a positive test
Drugs Positive test is reported by the MRO as testing positive for the metabolites of: Marijuana Amphetamines Narcotics PCP Cocaine MDMA (aka Ecstasy) Heroin
Pre- employment Controlled substance test only Make sure clinic knows you are requesting a pre- employment DOT test
Reasonable Suspicion Tes5ng Employer determines a test is required based on specific, contemporaneous, articulable observations concerning the appearance, behavior, speech or body odors of the driver. Observations must be by someone trained in accordance with 382.603 Written record of observations must be completed within 24 hours
Supervisors Training Supervisors of drivers are required to be trained in 60 minutes of alcohol misuse training and 60 minutes of controlled substance abuse training. Training is one time and documentation of training and materials must be kept. Can be a video.
Driver Training Drivers must be issued information that: Discusses effects of drugs and alcohol and how it effects their life Discusses the testing procedures Discusses who is to be tested Advises who is available to answer questions as it relates to the controlled substance and alcohol testing at your workplace.
Random Tes5ng Employers required to test at published rates. All covered drivers shall have an equal chance of being tested during each testing session and the random method shall be scientifically valid.
Post Accident Tes5ng Post accident means after motor vehicle collision and not a worker s comp injury. Have procedure in place so that supervisors know what is expected and of course the drivers are aware.
Post Accident Tes5ng
Post Accident Tes5ng Alcohol should be gathered in first two hours after accident, if not, then continue to attempt to get test but document why there is a delay, cease after 8 hours Controlled substance test must be completed within 32 hours of accident.
Return to Work Tes5ng Before the employee can return to work they need: Clearance from SAP Clean return to work test
Return to Work Tes5ng What if I want to fire the employee rather than send them to counseling? The regulations do not require that you pay for any treatment, you are however required to provide them with a list of Substance Abuse Professionals for their assistance! (names, addresses and telephone numbers)
Follow- up Tes5ng At least 6 SAP directed follow- up tests within 12 months of the return to duty. The employer decides the dates of the test when notified by the SAP Can decide for more tests and additional time period for collecting of those tests.
What is a test refusal What is a refusal to test? Refusals include, but are not limited to: No- show (failure to appear at the test collection site at the designated time) Failure to remain at the testing site until the collection is completed Adulteration (urine specimen containing a substance or a concentration of a substance inconsistent with human urine) Substitution (urine specimen containing creatinine and specific gravity levels inconsistent with human urine) Failure to cooperate with any part of the testing process
Record Reten5on Periods Five years Alcohol concentration of.02 or higher Positive controlled substance test Documentation of refusals Driver evaluations Annual summary Calibration and administrative documentation
Record Reten5on Periods Two years Records related to the alcohol and controlled substance collection process Insure that the lab or clinic you use is collecting and saving this material
Record Reten5on Periods One year Records of negative tests Alcohol test with less than.02 BAC
Record Reten5on Periods Indefinite Training records of: Supervisors and drivers Kept during employment and two years after they cease performing the function
END of Drug Testing
Entry Level Driver Training Less than one year operating a CDL CMV in interstate commerce Is required before driver operates Must have certificate of completion Retention is duration of employment plus one year
Entry Level Driver Training Training must include the following: Driver qualification requirements Hours of service and fatigue Driver wellness Whistleblower Protection as defined in 29 CFR Part 1978
LCV Instructor Qualifica5ons Skills Instructor Class A CDL with endorsements (doubles and triples, tankers, etc) Has two years of driving experience in LCV which are subject of the course and Has two years of experience teaching the LCV which are subject of the course.
LCV new entry end
Fleet Module Two
Hours of Service 395 Driving Rule- 11 hours Workday Rule 14 hours Work Week Rule 60 or 70 hour rule
11 hour rule You cannot drive a CMV after recording driving for 11 hours Can work in non- safety sensitive position Must have 10 hours off to reset clock
14 hour rule Clock starts when you start your work day, no matter what job you are performing Nothing stops the clock, you must quit after you reach the 14 th hour (one time a week 16 hours if you meet the exemption) You must quit driving and not perform a safety sensitive job.
14 hour rule Lunches do not stop the 14 hour clock Going off duty does not stop the 14 hour clock Delays cannot stop the clock
60/70 hour rule If employer has operations that are operating 7 days a week they may use the 70 hour, 8 day schedule If they do not operate 7 days a week, they are bound by the 60 hour, 7 day schedule.
60/70 hour rule After you reach your maximum, you cannot drive and other work simply puts you out of additional hours While lunches or breaks do not stop the 14 hour clock, logging off duty can give you additional hours on your weekly clock.
Defini5ons On duty time Time doing work, includes work for other employers Driving time Time at the controls of a CMV Air miles 100 air miles equals 115 statute miles 150 air miles equals 172 statute miles
Drivers record of duty status Must be up to date as of last change of duty status Original to company within 13 days Company required to maintain for period of 6 months
Drivers without RoDS Employers must keep adequate time records, such as a time clock that can show when the work day started and ended. Employers must keep this record for 6 months
Excep5ons 100 air mile 12 hour rule 150 air mile 16 hour rule, once per week Adverse Weather Emergency Seasonal exceptions Planting and harvest State by state
Short haul provision Drivers of property- carrying CMVs which do not require a Commercial Driver s License for operation and who operate within a 150 air- mile radius of their normal work reporting location: May drive a maximum of 11 hours after coming on duty following 10 or more consecutive hours off duty. Are not required to keep records- of- duty status (RODS). May not drive after the 14 th hour after coming on duty 5 days a week or after the 16 th hour after coming on duty 2 days a week. Employers must: Maintain and retain accurate time records for a period of 6 months showing the time the duty period began, ended, and total hours on duty each day in place of RODS.
Recap of hours Recap of hours are used by the driver to determine what hours they have available to drive. It is not required by FMCSReg s to be filled out but lack of recap makes enforcement officers suspicious and they dig further.
Data Sheet
HOS and Fa5gue Compliance with HOS does not guarantee that your drivers are not operating fatigued. Even if a driver has available hours, under 392.3 ill or fatigued Company is ultimately responsible!
End of HOS
Driver Qualifica5on Files What goes in this File???
Permanent items Application for employment (391.21 &.51) Safety Performance History (391.23 &.53) Initial MVR Road test New Driver Entry certification (if applicable) LCV Certification (if applicable) Medical registry verification Copy of Driver license??
Rota5ng items (3 years worth in file) MVR Review of Annual MVR by company List or certificate of violations signed by driver Medical Examiners certificate * MVR is not the document of record for medical information. Skills Performance Evaluation (SPE) if applicable
Reten5on Periods Driver file must be maintain for length of employment plus three years MVR annual review, certificate of violations, medical examiners certificates may be removed 3 years after execution.
Using drivers from other carriers You are not required to maintain a full driver qualification file on a driver you are furnished by another motor carry if you have the proper certificate signed by them. (391.65)
LCV Instructor File 391.55 You are required to maintain a LCV Instructor driver qualification file with evidence that the instructor meets qualifications set out in 380.301 A photocopy of CDL with appropriate endorsements May be kept in personnel file
End of DQF
Maintenance Records for Vehicles Required Maintenance File ID number of vehicle including company number, VIN, make, model, year and tire size Means to indicate timely inspections and repairs Record of those inspections and repairs Required to be maintained for one year or 6 months after it leaves your control
Maintenance Records for Vehicles Required Maintenance File Roadside inspection reports Driver shall deliver it at arrival of next terminal Or mail within 24 hours Certify violations corrected within 15 days of issuance Return roadside inspection form to issuing agency Maintain a copy of for 12 months
Maintenance Records for Vehicles Required DVIR s Daily vehicle inspection reports. Written report at the completion of day List defects or indicate no defects Corrective action taken and certified on form or indicate the repair was unnecessary. Must be signed by driver. The mechanic must sign if repairs were indicated. Maintain original report for 3 months.
Annual Inspec5ons 396.17 Each vehicle, including trailers, shall be inspected annual and proof of that inspection shall be on the CMV. Copy of inspection report (396.21(a)) Decal with date, Motor Carrier and certification.
Annual Inspec5ons 396.17 Inspection report must be maintained 14 months from date of inspection Inspection report must contain: MC Name Date of Inspection Vehicle inspected Components inspected/results ID of person performing inspection
Inspectors Annual Inspector 396.19 and Brake Inspector 396.25 Must have certification if employed by you and that certification must be maintained during length of employment plus one year. Do not have to maintain certification of third party but need to insure that they are in fact certified to complete the tasks listed.
Maintenance end
Accident Register Must contain the: Date of accident. City or town, or most near, where the accident occurred and the State where the accident occurred. Number of injuries Number of fatalities Whether hazardous materials, other than fuel spilled from the fuel tanks of motor vehicle involved in the accident, were released. Copies of all accident reports required by State or other governmental entities or insurers.
Accident Register Defini5ons A fatality; Bodily injury to a person who, as a result of the injury, immediately receives medical treatment away from the scene of the accident; or One or more motor vehicles incurring disabling damage as a result of the accident, requiring the motor vehicles to be transported away from the scene by a tow truck or other motor vehicle
Financial Responsibility Must have correct amount of liability insurance based on type of operation Insurance card required to be in units at all times
Safety Fitness Procedures To meet the safety fitness standard, the motor carrier must demonstrate it has adequate safety management controls in place, which function effectively to ensure acceptable compliance with applicable safety requirements
How do you get audited? New company Company with too many accidents, especially fatalities (percentage based) Haz Mat concerns Safe Stat scores Time
The End