Institutional Presentation Institutional Presentation November/2017 MT-212-00083-21
Petronect Electronic Business Solutions for Petrobras System Purchasing and Contracting Portal Progredir Portal Service Service Vendors Registration Purchasing and Contracting Payment Financing and Anticipation Quotations Delivery of Critical Items Projects
Petronect 72% Portal of exclusive use of the Petrobras System 17% 11% 3
Petronect Timeline 2012 2013 2014 Vendors Registration Portal Delivery of Critical Items Payment 2010 2009 2008 2003 Progredir Portal Quotations Service Biodiesel Auctions Purchasing and Contracting Portal 4
SAP Systems Integration 2.750 simultaneous users 10.400 single accesses/day 460.850 registered users SAP R/3 SAP SRM SAP ECC CUSTOMERS VENDORS BANKS / FUNDS 5
Petronect Vendors Registration Electronic Business Solutions for Petrobras System Purchasing and Contracting Portal Progredir Portal Service Service Vendors Registration Purchasing and Contracting Payment Financing and Anticipation Quotations Delivery of Critical Items Projects 6
Roles and Responsabilities Vendors Registration The Vendor s Registration is the first step for a company that wants to do business with Petrobras. Once registered, the companies can comprove their competence and participate in licitations. Evaluate the registration of new vendors; Keep the Registration of the companies suppliers of goods and services; Clarify doubts about the vendor's evaluation process; Capacitate users from the Petrobras Group. Deliver the functioning of the Portal for clients; Provide support for the use of the Petronect Portal; Capacitate users from companies registered on the Petronect Portal. 7
Macro Flow Vendors Registration 2 Then, fill of the basic data and evaluation questionnaires, in Petronect Portal. 1 The vendor candidate create 3 user in first access to Petronect Portal. The Petrobras performs the evaluation of the questionnaires and the issuance of the certificate. 4 After Petrobras approval, happens the release for the vendor participate in procurement and contracting processes. 8
Petronect Purchasing and Contracting Electronic Business Solutions for Petrobras System Purchasing and Contracting Portal Progredir Portal Service Service Vendors Registration Purchasing and Contracting Payment Financing and Anticipation Quotations Delivery of Critical Items Projects 9
Roles and Responsabilities Purchasing and Contracting Petronect is the electronic portal for contracting Goods, Services and Products for Petrobras Group. Selects vendors; Prepares the RFQ and contract terms and conditions; Chooses the bidding type: RFQ (1 or 2 envelopes), Auction; Clarifies market issues related to the bidding processes; Classifies companies and decides the bid winner; Requires vendors registration in the Petronect Portal; Add or remove companies of the Petrobras Registration. Keeps the Portal available to the clients; Provides support for the users; Makes the registration of Petrobras Vendors, based on Petrobras definitions. Trains Petrobras Group users and Vendors to use the Portal; 10
Macro Flow Purchasing and Contracting 1 Petrobras identifies the need. 4 >> Encryption Period of bid presentation by the vendors. 2 3 Petrobras creates the opportunity and publishes it on the Petronect Portal. Vendor visualizes the opportunity on the Petronect Portal. 5 Opening of bids. 6 Petrobras classifies the bids. 9 Payment Process Accompaniment. 8 Sending of invoices (NFe) to Petrobras through the Petronect Portal. Petrobras issues the orders. 7 11
AMOUNT NEGOTIATED Purchasing and Contracting 115 thousand processes (2017) 193 thousand Orders (2017) 18 thousand registered Petrobras users 134 thousand active companies (R$) billion 70 66,0 61,7 60 56,3 55,9 54,1 56,6 50 48,9 43,9 49,1 40 31,0 30 28,9 25,8 20 10 0 19,1 19,3 14,3 11,1 8,6 5,2 5,1 7,1 2,0 0,4 0,6 2003 2004 2006 2007 2009 2010 2011 2012 2013 2014 2015 2016 jan fev feb mar apr abr may mai jun jul ago sep set out nov Yarly Accumulated 12
Purchasing and Contracting 1. Purchasing based on the Decee # 2.745/98. 2. Purchasing for Exploration and Production Partnerships. 3. Biodiesel and Ethanol auctions. NUMBER OF PROCESSES 2015 ELECTRONIC BIDDING SMALL VALUE RFQ 1 ENVELOPE RFQ 2 ENVELOPES RFQ SERVICES RFQ * OTHERS 85,9 thousand 4,5 thousand 1,9 thousand 2,8 thousand 11,2 thousand ELECTRONIC AUCTION DIRECT REVERSE 127 147 ELECTRONIC ORDER ORDERS 253 thousand *Type of process that requires prices breakdown 13
Value Strategic approach Purchasing and Contracting Large-size Contracts. Midsize purchasings. Small purchases. Petronect Approach Frequency 14
Petronect Payment Electronic Business Solutions for Petrobras System Purchasing and Contracting Portal Progredir Portal Service Service Vendors Registration Purchasing and Contracting Payment Financing and Anticipation Quotations Delivery of Critical Items Projects 15
Roles and Responsabilities Payment The Payment Functionality aims to inform vendors the predictability of his payments by Petrobras. Provide payment to vendors; Define dates and information regarding the schedule of payments; Validate e approve the electronic fiscal documents; Clarify comercial doubts about the payment flow. Mantain the Portal available to customers; Provide support for the Payment Functionality on the Portal of Purchasing and Contracting; Train users from registered companies of the Portal of Purchasing and Contracting. 16
Macro Flow Payment 1 Vendors sends the Electronic Invoice through the Petronect Portal. 2 Petrobras approves e validates the submitted document. 3 Information regarding scheduling will be available at the Petronect Portal. 4 Vendors visualize predicted dates for payments, currency, gross value, taxes, deductions, net value and key of the fiscal document. 5 Petrobras releases payment as scheduled in the previous step. 17
Petronect Progredir Portal Electronic Business Solutions for Petrobras System Purchasing and Contracting Portal Progredir Portal Service Service Vendors Registration Purchasing and Contracting Payment Financing and Anticipation Quotations Delivery of Critical Items Projects 18
Flow and Responsabilities Progredir Portal Financing Contracts Program MANAGEMENT COMMITTEE BUYERS/VENDORS Petrobras Vendor (F1) Vendor (F2) Vendor (F3) Vendor (F4) FINANCING PORTAL - PROGREDIR Banks Users Management Vendors Registration Supply Contracts Loan Operations Performance Evaluations Default Notices Pending Actions and Reports Management. Vendor Contract Escrow Account Escrow Funds Released Payments BANKS Benefits Vendors: Enhanced availability of funding, trend of lower interest costs Banks: Access to more customers, reducition of financing risks Petrobras: Greater certainty in delivery, greater sustainability of the supply chain of goods 19
Flow and Responsabilities Progredir Portal Invoice s Antecipation Program MANAGEMENT COMMITTEE DIRECT VENDORS OF PETROBRAS Petrobras Vendor(F1) INVOICE S ANTECIPATION PORTAL - PROGREDIR Adherence to the Program Eligible Invoices Advance Payment Operations Reports Banks Vendor Invoices Credit Assignments Payments BANKS AND FUNDS Benefits Vendors: Facilitate the process de Advance payment of invoices Banks: Access to more customers, increase in operation of advance payment of invoices 20
Progredir Portal 2.220 Funding performed 88.356 Advance payments performed 1.852 Active Petrobras Users 7.004 Registered companies with active users 458 Active bank users (R$) billion 5 4,7 4,2 4,3 Financing: 0,24 billion Anticipation : 3,18 billion 4 3 3,4 3,3 2,6 2,8 3,1 3,4 2 1,6 1,9 2,2 1 1,0 0,4 0,7 1,0 1,3 0 2011 2012 2013 2014 2015 2016 jan feb fev mar apr abr may mai jun jul ago sep set out oct nov dez Yarly Mensal Accumulated (2017) 21
Petronect Quotations Electronic Business Solutions for Petrobras System Purchasing and Contracting Portal Progredir Portal Service Service Vendors Registration Purchasing and Contracting Payment Financing and Anticipation Quotations Delivery of Critical Items Projects 22
Roles and Responsabilities Quotations Perform quotations to vendors organizations, without the authority of purchase, for items of small value. This way, allowing the Operating Unities or Companies from the Group to focus on Complex of Strategic purchases. Specify the good or service; Determine the estimated value; Choose the vendors; Authorize the order; Make the payment. Obtain valid quotations; Release the order; Follow the order. 23
Macro Flow Quotations 1 Petrobras specify the estimated value and the listo f Vendors. 4 Petrobras authorizes. 2 Petronect obtains the minimum of 3 valid quotations*. 3 Petronect releases the order. Petronect delivers. 5 Petrobras make the payment. 6 * As standard established with Petrobras. 24
Indicators Quotations Indicators Orders Issuing Thousands 50 45 44 40 37,8 35 31,5 30 25,2 25 20 15 10 05 19,57 2,2 4,1 6,9 9 10,9 14,6 19,6 00 2016 jan/17 feb fev/17 mar/17 apr abr/17 may mai/17 jun/17 jul/17 ago/17 sep set/17 out/17 nov/17 dez/17 Accumulated (2016) Accumulated (2017) 25
Indicators Quotations Indicators Prices per Process Supliers Amount 7 6,6 6,3 6,4 6 5,8 5,1 5,7 5,3 5,7 5,7 5 5,5 5,4 5 4 3 2 1 0 2016 jan/17 feb fev/17 mar/17 apr abr/17 may mai/17 jun/17 jul/17 ago/17 sep set/17 out/17 nov/17 dez/17 Annual average Average (2017) 26
Indicators Quotations Indicators Average Time of Purchase Placement Days 90 80 73,9 77,1 70 60 61,9 65,6 58,3 57,4 52,2 56,8 56,4 61,1 56,4 61,7 50 40 30 20 10 00 2016 jan-17 feb fev-17 mar-17 apr abr-17 may mai-17 jun-17 jul-17 ago-17 sep set-17 out-17 nov-17 dez-17 Annual average Average (2017) 27
Petronect Delivery of Critical Items Electronic Business Solutions for Petrobras System Purchasing and Contracting Portal Progredir Portal Service Service Vendors Registration Purchasing and Contracting Payment Financing and Anticipation Quotations Delivery of Critical Items Projects 28
Roles and Responsabilities Delivery of Critical Items The Delivering Service monitors the deliveries of critical items for Projects. Define premisses and guidelines to be adopted for the Delivering Service of Critical Items; Evaluate risks and impacts; Deliberate and take action on critical issues that may affect the delivery of equipment. Gather information from vendors to monitor the schedules; Plan and conduct monthly meetings for critical analysis; Give visibility to Petrobras of the main points of attention of the Delivering of Critical Items. 29
Macro Flow Delivery of Critical Items 1 2 Petrobras defines critical items to be delivered. Petronect performs and provide visibility to the delivering process. 3 Petrobras evaluates risks and impacts. 4 Petronect updates the progress of delivered items. 30
Information Security Petronect 1. Petronect Portal has a Certification of Confidentiality of Supplier's Proposals Statement given by Bureau Veritas Certification and it is found in agreement with requirements of Norma ISO 17050-1. 2. Petronect uses Petrobras Hosting Services, with Firewall protection, access control and the state-of-the-art information security technology. Petrobras Partners Systems (integrated) SRM Petronect System 3. Communication with the Portal is made through Safe Internet Protocol (HTTPS). 4. Contingency environment, alternative temporary operation elsewhere than the principal. 5. Options management and mobilization against disturbances and severe abnormalities. Petrobras Users Petrobras Users User Companies 31
Registered Suppliers in Petronect Active companies: 134 Thousand (November/2017) 3% of vendors registered 7% of vendors registered 11% spread around the world Countries with the highest incidence of registration Other countries 32
Sustainability Social Responsibility Petronect developed the Day Care Project in wich two institutions are benefited, every month, with food. The company's voluntary participation changes the lives of hundreds of children. Quality of life at work Petronect cares about its colaborators' welfare, intending to make the work place a benchmark in this field. Actions such as the establishment of a library in the office, fruits for all employees and the constant concern regarding the Help Desk environment are some examples of this guideline. 33
Sustainability Environmental Responsibility Petrobras Group, by using Petronect, reduces the impact of CO2 in the atmosphere: >> Environmental Responsibility Report: The dynamic number displayed in the Portal represents the approximate reduction of carbon dioxide (CO2) that the Petrobras Group is avoiding to release to the environment when using Petronect to make purchases electronically. >> Paper Saving: Since 2003, the Petrobras Group uses the Portal as a tool to transact the following purchasing activities: electronic quotation, electronic auction and electronic order. >> Based on the data of the analyzed time frame, the Petrobras Group performed 1,360,846 electronic processes and 3,105,395 orders. The company saved around: 34
" Consolidate itself as the preferential channel for electronic business, integrating clients and vendors of the Goods, Services and Products supply chain for the Gas and Oil industries. Security and Agility in Electronic Processes www.petronect.com.br