Fairview Fire District Apparatus Replacement Plan Created January 2016 1 P age
Introduction: It is the mission of the Fairview Fire District (FFD) is to protect lives and property from the adverse effects of fire, medical emergencies, and exposure to dangerous conditions created either by nature or man 1. Providing these services requires a fleet of vehicles designed and capable for their intended use. The FFD currently maintains a fleet of two engines, one quint, two BLS 2 ambulances, one command staff vehicle, one staff vehicle (back up command vehicle), and one heavy duty pickup truck. Creating a proper apparatus replacement plan is imperative for the planning of replacement and if necessary the addition of apparatus. Current costs to replace fire apparatus include a range of $300,000 to $600,000 for a fire engine and over $1 million for a quint. Ambulances, while costing significantly less than fire apparatus, cost upwards of $180,000 for a type I box. Identifying the potential costs for replacement/addition of these valuable assets and proactive funding of apparatus reserves allows for these purchases while decreasing the strain on the already overburdened taxpayer. It is the goal of this FFD Apparatus Replacement Plan to adequately identify the current and potential future needs of the district. Current Fleet: Rescue Pumper 41-11 2006 Marion Purchase Cost $469,657 Designed as a rescue pumper, 41-11 is equipped for a number of jobs in addition to being an engine that carries water and has a pump. This vehicle is equipped with a 1500 GPM 3 pump and 500 gallons of water. High rescue sided compartments allows for a number of rescue tools and equipment. Additional equipment carried on the rescue pumper include vehicle extrication tools, SCBA 4, water rescue equipment, air monitoring equipment, FAST/RIT 5 team equipment, light tower, generator, haz-mat supplies, foam, saws, an assortment of hose, a number of hand tools, EMS 6 equipment, and AED 7. 1 Fairview Fire District Mission and values statement located at http://www.fairviewfd.net/about-ffd/mission-andvalues/ 2 BLS Basic Life Support 3 Gallons Per Minute 4 SCBA- Self Contained Breathing Apparatus 5 FAST/RIT Firefighter Assist and Search Team/ Rapid Intervention Team 6 EMS- Emergency Medical Services 7 AED- Automatic External Defibrillator 2 P age
Engine/Pumper 41-12 2015 E-One Purchase Cost $451,000 Designed strictly as a pumper, 41-12 will be equipped for a number of jobs; however its primary mission will be that of a structural fire response engine. The vehicle is equipped with a 1500 GPM pump and 780 gallons of water. Ladders and other fire suppression tools are readily assessable for firefighting operations. The apparatus holds a complement of firefighting hose, supply hose, tools, and other equipment. EMS Equipment and an AED is on the apparatus for potential back to back incidents, the safety of our personnel, and the possibility of a victim being found and needing treatment. Ladder/Quint 41-45 2002 E-One Purchase Cost $658,367 A quint is an aerial device with the capability of performing a number of other functions. In addition to the aerial ladder, the quint has a pump, carries water, carries hose, and has an assortment of ground ladders. The current 41-45 has a 2000 GPM pump and a 500 gallon tank. Nominal amounts of hose including supply and hand lines are located on this apparatus. The vehicle is equipped with a generator and a number of electrical appliances. Additional equipment carried include saws, salvage tools, rope rescue equipment, and multiple hand tools. Ambulance 41-71 2001 Wheeled Coach Purchase Cost $80,674 41-71 is a Type 3 modular ambulance. Currently used as a vehicle to respond when the primary ambulance is on another call or is out of service. Additionally, the vehicle we used at stand-bys within the district. This vehicle is currently well over due for replacement. (At the March 2016 meeting this vehicle was approved for replacement and has been ordered) Ambulance 41-72 2013 PL Custom Purchase Cost $153,515 41-72 is a Type 1 modular ambulance. Currently used as a primary EMS response vehicle, 41-72 is set up with a number of features designed for the protection of the staff, as well as patients. These features include a power loading cot and a stretcher designed for bariatric patients. Additional equipment on this ambulance includes SCBA and a small amount of firefighting equipment. Future ambulance purchases should be designed in a similar manner so as to accommodate our duel roll mission. 3 P age
Staff Vehicle 41-96 2009 Chevy Tahoe Purchase Price $50,000 Primarily relegated as a staff vehicle, 41-96 is the primary vehicle that staff members use when traveling to and from training classes and other educational opportunities. In the event that the command vehicle is out of service, 41-96 can be used as a command vehicle when equipped with additional communications equipment and portable command board. 41-96 can also be used as an EMS support vehicle and carries an EMS bag. Staff/Command 41-97 2014 Chevy Tahoe Purchase Price $45,000 41-97 is the primary command vehicle and is currently assigned to the chief of the department. Equipped with a command console and multiple radios, the vehicle also carries the PPE 8 of the operator, EMS equipment, AED, computer, reference materials, and some metering equipment. Pickup Truck 41-98 2004 Dodge Ram 2500 Purchase Price $29,337 41-98 is a medium duty pickup truck that is equipped with EMS equipment. The vehicle is used to tow the district s Public Education Trailer and is oftentimes a valuable tool when flooding situations hit the district. The vehicle has been equipped at times to meet the New York State s designated SEFU 9 specification in times of disaster or declared emergency. Replacement Plan Considerations: Apparatus replacement should be done through proper planning. There are a number of recommended guidelines or best practices that identify an expected replacement date for fire apparatus, however for a district the size and with the call volume of FFD, these dates may be unrealistic and burdensome. Recent past experience with the FFD when it comes to replacement of previous Fairview owned apparatus can be found in appendix A. A systematic replacement plan is beneficial for the safety of our personnel and the public we serve. Additionally, a sound financial plan allows stake holders (both internal and external) to better predict the needs of the district and establishes how the leadership is working to meet those needs in the most prudent manner that is clear and can be easily understood. 8 PPE- Personal Protective Equipment 9 SEFU- Storm Emergency Fire Unit http://www.co.sullivan.ny.us/portals/0/docs/bof/bof%20sefu%20spec's.pdf 4 P age
Management of the fleet requires good preventative maintenance practices in an effort to get the best benefit from the apparatus for the safety of our personnel and the public we serve. Annual budget planning for the adequate maintenance of these valuable resources is necessary. It is important to note that as apparatus becomes older, the costs for maintenance often increase as well. Replacement considerations of apparatus should include a number of factors. These factors include but are not limited to: Wear and tear on the vehicle Mileage or service hours Call volume Size of district Safety considerations of current vehicle and current safety enhancements available Age of vehicle An anticipated replacement schedule for apparatus and equipment is as follows: Engines 20 year replacement. (New engine every 10 years) Quint 20 year replacement Ambulances 8-12 year replacement Staff/Command 10 year replacement. New vehicle every 5 years with newest going to chief Future Possible Needs: As the demographics of the FFD changes, so too does the call volume and the types of calls responded to. Future apparatus and equipment needs of the FFD are difficult to accurately predict and therefore are a best guess. Over the years, we have seen the call volume for EMS increase. Consideration of future additions of ambulances to the fleet or the consideration of maintaining a reserve ambulance when one needs service or maintenance. Additional considerations to the fleet may include a third engine as call volume and density continues to increase. Possibly considering a vehicle with the ability to carry more water for the northern part of the district that currently has limited fire suppression capability may be necessary in an effort to be more self sufficient. The contemplation of purchasing of a second trailer with the ability to carry and support haz-mat decontamination operations is sensible due to a number of occupancies in the district that may need this type of support. Colleges, hospitals, treatment plants, and big box stores have a number of products in stock that when a person is exposed to may require decontamination. Furthermore, the consideration of a terror event using a chemical agent is a possibility at a number of high occupancy soft targets in and surrounding the FFD. Securing funding through grant opportunities may be an alternative. 5 P age
A small mini-rescue would be a welcome addition to the fleet so as to have support equipment readily available for response to emergencies when needed. Currently, all of the support equipment is located in a rear garage and when these types of calls for assistance are handled, the on-duty crew must load the apparatus prior to response. Additionally, these types of emergencies are often in the event of inclement weather and expose the on-duty crew to the elements and possibly injury due to the condition of the rear driveway and limited lighting. Long Range Financial Plan: Prior to 2011, the beginning steps of a long range apparatus and equipment plan started to come into place. With the assistance of previous Chief Gallante and Commissioner Gephard, a spread sheet was created to outline the age of the apparatus and anticipated replacement dates. Additionally, this spreadsheet accounted for funds being removed from the Apparatus and Equipment Fund and anticipated adding of funds on an annual basis. Since the creation of this document, a number of revisions have been made to more accurately reflect the cost of apparatus, as well as the removal of some equipment purchases. Examples of equipment removed from this plan include the 2013 purchase of SCBA (funded by FEMA AFG 10 Grant), the removal of large turnout gear purchases (turnout is purchased annually through the regular budgeting process) and other smaller equipment purchases. Additionally, a number of purchases were pushed out in this plan (most notably the purchase of new ambulances). The current long range plan spread sheet goes out to the year 2029 and should remain as a 15 year outlook. Funding the Apparatus and Equipment Fund with a nominal $150,000 annually should maintain the plan for the 15 year outlook. As apparatus becomes more expensive or as additional fleet additions are deemed necessary, it should be anticipated that there will be a need to increase annual contributions. It is important to note that not included in the spreadsheet is the expected value of the vehicle when it is no longer serviceable for the FFD. Once an older apparatus is replaced, any monies received from selling the vehicle should be placed back into the Apparatus and Equipment Fund. A copy of the most recent spreadsheet can be found in appendix B. Summary: This apparatus replacement plan is a tool for the leadership of the FFD to best predict the equipment and financial needs of the district. In an effort to maintain an updated plan, it is imperative that the plan be reviewed and reevaluated annually. Failure to do so will put the distinct in a position where the men and women who respond to calls will not have the necessary tools to mitigate emergencies. Since this plan only addresses apparatus needs, it is necessary that consideration of other large scale purchases be planned for. Examples of these large scale purchases include but are not limited to SCBA, turnout gear, computers/information technology equipment, and thermal imaging cameras. 10 FEMA AFG- Federal Emergency Management Agency Assistance to Firefighters Grant 6 P age
Apparatus Type Appendix A Year Purchased Year Replaced Quint 41-45 1985 2002 Engine 41-11 1989 2007 Engine 41-14 1978 1996 Engine 41-12 1996 2016 Rescue 41-62 1985 Retired 2003 not replaced Ambulance 41-71 1988 2001 Ambulance 41-72 1996 2004 Ambulance 41-72 2004 2013 7 P age
Appendix B 8 P age