5037 The Minutes of the Regular Meeting of the Parkersburg Utility Board June 1, 2016 CALL TO ORDER Pursuant to the call of its Chairman, Jimmy Colombo, the Parkersburg Utility Board met in the Parkersburg Utility Board Administration Building, at 125 19 th Street on the 1 st day of June, 2016. Chairman Colombo called the meeting to order at 9:00 a.m. ROLL CALL Present: Jimmy Colombo, Chairman John Lutz, Vice Chairman Edward Glasser, Board Member Gregory Herrick, Board Member George Zivkovich, Counsel Christopher Pauley, Assistant Comptroller Erin Hall, Comptroller Eric Bumgardner, Assistant Manager Eric Bennett, Manager Absent: Paul Hoblitzell, Board Member Others Present: Evan Bevins, Parkersburg News & Sentinel Randy Rapp, Mayor City of Vienna CONSIDERATION OF MINUTES Chairman Colombo requested the Board consider the minutes of the May 18, 2016 regular board meeting for acceptance into the record. Edward Glasser moved the minutes of the May 18, 2016 regular meeting of the Parkersburg Utility Board be approved and filed as presented. John Lutz seconded the motion and it was approved by a unanimous vote of the Board members present.
5038 CONSIDERATION OF BID FOR NEW SERVICE TRUCK Eric Bennett stated he provided a correspondence on this item. Bids were requested from multiple area vendors, but only one submitted a bid. Matheny s Motor Truck bid $35,239 for a four wheel drive service truck as specified. Bennett noted this truck will replace a 1996 two wheel drive truck that will be moved to reduced service use in the Collection System Maintenance Department. Bennett recommended the Board approve the bid from Matheny Motor Truck as submitted. John Lutz stated he has always been happy dealing with Matheny s, but questions why other dealers are not submitting bids. Bennett responded PUB has compelled others to bid, but Matheny has always submitted the lowest bid. Edward Glasser asked if Hino Motors produces a truck to meet the specifications. Bennett stated Hino does not make a truck small enough to meet the spec. He commented PUB has a Hino dump truck currently in service. John Lutz moved to approve the bid for a new service truck per specifications from Matheny Motor Truck Co. in the amount of $35,239.00, as submitted to the Board. Edward Glasser seconded the motion and it was approved by the Board members present. CONSIDERATION OF RESOLUTION AND SIGNATURE AUTHORITY WITH PEOPLES BANK Erin Hall informed the Board a Certificate of Deposit for water reserve funds had matured at Peoples Bank. Hall requested the Board approve reinvestment and authorize the Chairman and Comptroller as signature authorities for the account. Chairman Colombo inquired how a bank is selected for investing. Hall responded this was not a new investment, but this bank did provide the highest interest rate offered on this type of investment. Gregory Herrick moved to approve the reinvestment of the water utility reserve funds with Peoples Bank and to authorize signature authority for the Chairman and Comptroller, as submitted to the Board. John Lutz seconded the motion and it was approved by a unanimous vote of the Board members present.
5039 DISCUSSION OF TEMPORARY WATER SYSTEM INTERCONNECTION WITH CITY OF VIENNA Eric Bennett stated he provided a correspondence along with a draft service agreement to provide the City of Vienna water through a temporary connection. Bennett explained the EPA set a lifetime PFOA Health Advisory Level at 0.07 ppb in drinking water, which is below the level in Vienna s water. Their wells range from 0.11 to 0.06 and the local health department has imposed a do not consume advisory for the Vienna water system. Vienna officials have dealt with the issue very well and PUB installed a hydrant connection at the water treatment plant to fill bulk trucks and made a connection to the eight inch line at Home Depot to connect to Vienna s line next to the driveway to the Masonic Home. Vienna contracted for temporary pumps to be installed and the connection is now supplying the southern third of Vienna s customers. Bennett pointed out the Board now needs to put a rate in place to cover the water use. He noted the standard rate of $5.44 per thousand gallons does not apply, since it covers a great deal of debt service that cannot be attributed to the connection. An applicable rate was calculated to include all costs applicable at $1.2118 per thousand gallons. Bennett explained the agreement is very basic and has been reviewed by Vienna s attorney and PUB s attorney. George Zivkovich commented his only concern was related to the term of the agreement. Randy Rapp stated he anticipated the temporary connection and agreement to only be in place for six weeks. Bennett agreed this situation should be for a short term. Herrick asked if the term is noted anywhere in the agreement. Bennett confirmed the term is located on page 3, item 3 and explains the agreement expires when the connection is no longer needed and all invoices are paid. Glasser asked if Home Depot is on PUB s system or Vienna s. Bennett stated PUB supplies water to the hydrants in the parking area, but Vienna supplies domestic water to the building. Bennett explained PUB s main line fed the Masonic Home in the past. Glasser asked who installed the temporary connection. Bennett explained Vienna contracted with Godwin Pump to install the pumps and connecting lines. John Lutz asked about the status of the study to establish an interconnection with Vienna prior to this event. Bennett responded a draft report has been received and this connection was included as an option, but this connection could not serve the demand of the entire city. Lutz noted the newspaper published the results of a poll that the majority of Vienna residents continued to drink the water after the advisory was publicized. Bennett recommended the Board authorize the Chairman to sign the agreement for water service with the City of Vienna. Board members discussed the methods used by the regulatory authorities to advertise and apply the newly established Long Term Health Advisory Limit for PFOA.
5040 Gregory Herrick moved to authorize the Chairman to sign the water service agreement with the City of Vienna as submitted. John Lutz seconded the motion and it was approved with a unanimous vote of the Board members present. ADDRESS BY RANDY RAPP, MAYOR CITY OF VIENNA Randy Rapp addressed the Board and thanked the Board and staff for responding so quickly to support the City of Vienna. Rapp explained he received a phone call from the Bureau of Public Health at 3:00 pm stating the EPA was preparing to release the new Lifetime Health Advisory Level for PFOA in drinking water and that information was released about one hour later. By 8:00 pm that evening Eric Bennett had arranged to set up a hydrant connection to fill bulk trucks. Rapp noted without the support of PUB it would have been terribly difficult to get the precautions up and running. The emergency connection was made quickly and effectively with very little discussion required. Rapp stated he was remarkably surprised with the timing of response measures provided by the PUB. He commented that he was made aware of the PFOA levels in Vienna s water and was informed the EPA was planning to establish a Lifetime Health Advisory Level, but did not anticipate the EPA would lower the limit as fast and as low as was done. Rapp stated with the level going down to 0.07 the town was left with only one well with levels below that number and that well will not supply the demand of the city. Randy declared Vienna could not have asked for better support from Parkersburg during this event. Rapp thanked the Board and staff for all their efforts. SUPPORT EXTENDED TO CITY OF RAVENSWOOD Eric Bumgardner informed the Board, during the preparation and process of connecting the PUB distribution system to Vienna, a call was received from Ravenswood requesting help with a serious issue. Bumgardner explained Ravenswood was experiencing a serious main line leak that city employees could not shut off. The City of Ravenswood reported their tanks were at 50% capacity and dropping and workers had shut twelve valves and could not isolate the water leak. Bennett authorized support be sent, with Ravenswood reimbursing PUB s expenses. A service truck and two employees were sent with a repair clamp to Ravenswood. The repair was made in a timely manner and the water system stability was restored. Bennett noted PUB has provided support to water systems in the area when requested. Bumgardner commented PUB has sent support to St. Mary s and Williamstown to deal with critical issues. Bennett pointed out a bill is sent to the supported water system after the event to recoup PUB s expenses. Herrick requested the amount of the bill that will be sent to Ravenswood. Hall responded the invoice was for approximately $1,200. Bumgardner commented Ravenswood had contacted C.I. Thornburg to request help, but Thornburg did not have a crew available to send. Herrick noted
5041 Thornburg would have likely billed far more to respond. Glasser asked if PUB has sent support to other communities. Bumgardner responded PUB has sent a crew to Williamstown last year and fixed two leaks under similar conditions as Ravenswood and had provided water and sewer support to the City of St. Mary s. Chairman Colombo declared it is nice to be good neighbors. CONSIDERATION OF INVOICES IN EXCESS OF $750.00 The following invoices totaling $293,918.98 were considered for approval: Alfa Laval Inc. Hydraulic pump - WWTP 1,321.46 Atlas Towing 22.62 tons # 57, 43.73 tons pit run, & 21.51 tons 1 1/2" limestone - sewer maint. 1,309.22 Atlas Towing 13.90 tons # 57, 31.18 tons pit run, & 9.59 tons 1 1/2" limestone - sewer maint. 788.58 Atlas Towing 8.87 tons # 57, 51.06 tons pit run, & 9.33 tons 1 1/2" limestone - sewer maint. 910.79 Atlas Towing 8.84 tons # 57, 39.81 tons pit run, & 20.74 tons 1 1/2" limestone - sewer maint. 986.17 Atlas Towing 60.01 tons pit run, & 11.54 tons 1 1/2" limestone - sewer maint. 879.96 C.I. Thornburg Co., Inc. 1 - meter read hand held for radio read - meter shop 3,186.45 C.I. Thornburg Co., Inc. 200-5/8" meters - meter shop 24,000.00 Cole - Parmer 4 - motors - replacements for chemical feed equipment - WTP 10,912.00 Daman Superior, LLC 2-12" flow meters - #1 & #2 wells - WTP 9,759.55 Dreier & Maller Inc. Various size repair clamps - water maint. 1,801.51 Dreier & Maller Inc. Various size comp 90's, comps, meter stops, ball valves, & inserts - water maint. 4,281.43 Duke's Sewer root control - sewer maint. 24,675.40 Ferguson Various size adapters, screw plugs, sewer pipe, T-wyes, bends, & marking paint - sm 2,293.44 Ferguson 12-6" MJ gate valves - water maint. 5,280.00 Ferguson 20-3/4" male comp, 30-3/4" female comp, & 40-3/4" cts comp - water maint. 1,353.30 Ferguson Material for emergency interconnection with Vienna - to be reimbursed 2,811.78 Grainger Magnetic contactor - WWTP 816.86 Harrington Industrial Plastics 1,300 gals tank with sump - flush truck 2,276.75 Martin Marietta 8.23 tons # 67, 9.04 tons #8, 34.30 tons pit run, & 19.30 tons 1 1/2" limestone - sm 1,267.13 Miller Communications Inc. 2 - radios & chargers & 3 - radio clips - water maint. 1,130.00 MonPower Agnes St. Pump Station - May 2016 1,736.96 Ohio Valley Power Equipment Inc. Chop saw - sewer maint. 875.00 Parkersburg Utility Board Sewer bill - WTP - April 2016 10,085.41 Parkersburg Utility Board Sewer bill - WTP - May 2016 10,448.00 Precision Pump & Valve Service Control panel - 6th St. Pump Station 3,718.00 Retiree Health Benefit Trust Fund Contribution for retired employee health insurance - May 2016 11,829.92 Seckman Pest Control Quarterly pest control - all depts. 750.00 Service Pump Spare pump parts - Stonebrook Pump Station 900.66 Smith Concrete 8 yds. 9 bag 2% Hi-Early concrete - water maint. 1,104.00 Smith Concrete 6.5 yds. 9 bag 2% Hi-Early concrete - sewer maint. 897.00 Southern Ionics Incorporated 4298.88 gals of sodium bisulfite - WWTP 5,072.68 State Electric Portable generator for lateral lining - sewer maint. 2,732.00 Strand Associates, Inc. Professional services thru April 30, 2016 - WWTP Phase II Upgrade 55,950.89
5042 WVPEIA Employee Health Insurance - May 2016 52,329.88 WVPERS Pension expense - May 2016 33,446.80 TOTAL APPROVED 293,918.98 Total amount of checks paid from sewer operating fund May 13, 2016 - May 27, 2016 622,794.38 Check # 70617-70718 Gregory Herrick moved the list of invoices over $750, dated June 1, 2016 in the amount of $293,918.98 be approved for payment as submitted to the Board. Edward Glasser seconded the motion and it was approved by a unanimous vote of the Board members present. No other business was discussed OTHER BUSINESS NEXT MEETING DATE Erin Hall stated the next regular meeting is scheduled for June 15, 2016. Board members agreed to meet in regular session, at the Parkersburg Utility Board Administration Building in the conference room, at 9:00 a.m. on June 15, 2016. ADJOURNMENT Edward Glasser moved the meeting be adjourned. Gregory Herrick seconded the motion and it was approved by a unanimous vote of the Board members present. The meeting adjourned at 9:28 a.m. Respectfully Submitted: Eric Bumgardner, Assistant Manager