Fd Drive Tlkit 220 Herndn Street San Marcs, TX 78666 Phne: (512) 392-8300 x230 Fax: (512) 392-5286 Develpment & Special Events Crdinatr: Eleanr Owen-Oshan ewen-shan@haysfdbank.rg
Thank yu fr yur interest in supprting the Hays Cunty Fd Bank by helping t raise fd t feed thse in need. Fd drives help keep ur shelves stcked with nutritius fd s that we may carry ut ur missin t feed the hungry men, wmen and children in Hays Cunty. We welcme yur request t hst a fd drive and hpe this tlkit prvides clearly defined rles fr bth the rganizatin/individual hsting the fd drive (the third party ) and the Hays Cunty Fd Bank. This Tlkit Includes Page 3. FAQ Abut Hunger in Hays Cunty Page 4...FAQ Abut Fd Drives Page 4....Guidelines fr Delivering Fd Cllected Page 5... Tips n Organizing & Running a Fd Drive Page 7....Scial Media Page 7....Lg Usage Page 8....Healthy Items Needed Page 9.....Psters 2
FAQ abut Hunger in Hays Cunty What des the Hays Cunty Fd Bank d? The Hays Cunty Fd Bank was funded in 1984 t serve hungry peple in San Marcs. We have since grwn and served 142,590 individuals thrughut the Hays Cunty area in 2015. We hld six public distributins thrughut the cunty, and we prvide fd fr ver 20 partner agencies weekly. We envisin a Hays Cunty in which everyne has easy access t sufficient, nutritius fd. Hw and where is the fd distributed? In 2015, HCFB distributed ver 690,000 punds f fd t an average f nearly 12,000 Hays Cunty individuals a mnth. We partner with ver 22 agencies, including the Hays-Caldwell Wmen s Center, Suthside Hmeless Shelter and Buda United Methdist Church Fd Pantry. We als hld 6 distributins in the Hays Cunty area and partner with Capital Area Fd Bank & San Marcs CISD n the first Tuesday f every mnth fr a mbile fd pantry. What des Hunger lk like in Hays Cunty? Accrding t Feeding America, 25,380 Hays Cunty residents and 9,250 Hays Cunty children are fd insecure, meaning they dn t always knw where they will find their next meal. Hays Cunty Fd Bank serves senirs n fixed incmes, wrking families with children, and peple facing varius shrt and lnger term hardships. Hw many husehlds des Hays Cunty Fd Bank help? In 2015, we served an average f 3,961 Hays Cunty husehlds per mnth. Hw can I get invlved? We welcme vlunteers! Thrughut the year we rely n vlunteers t help us in varius prgram areas. This culd mean srting and distributing fd, weighing and shelving incming dnatins, help in ur ffice, help with special events, and helping ut at ne f ur Adpt-A-Farm prgrams. Fr mre infrmatin, please visit ur website at www.haysfdbank.rg r call the Vlunteer Services Crdinatr at 512-392-8300 x222 3
FAQ abut Fd Drives D yu accept financial dnatins as well as fd dnatins? Yes! Financial dnatins allw us t buy what we need when we need it and are als needed t keep ur facility perating and ur prgrams functining. Fr every $1 dnated we can prvide up t 5 meals. What times f year are fd drives mst needed? We always have a need fr fd dnatins, hwever, ur highest need seasns are summer, due t schl being ut and the end f the year during hliday seasn. What types f fd shuld be dnated? We accept bth nnperishable and perishable fd items. Nnperishable items need t be labeled and sealed. Open items and thse withut labels cannt be accepted. We als welcme dnatins f fresh prduce frm lcal gardeners and farmers. Please see ur Fd Drive Wish list fr details. D yu have bxes r barrels available fr use? We recmmend that yu use small bxes and grcery bags t cllect fd. Surces fr free bxes and bags are yur lcal grcery r liqur stres. This will make it easier fr lading/unlading and strage at ur warehuse. Can yu pick up my dnatin? Depending n the size f yur fd drive we may be able t pick up yur fd. If yur fd dnatin is ver 500 punds (apprximately, 500 cans), we have limited availability fr fd drive pick-ups, based n driver and van availability. If yu are eligible t have yur fd drive picked up, please call ur Operatins Department at 512-392-8300 x235 t arrange fr pickup. Our designated pick up times are Tuesday and Thursday frm 1pm t 3pm. Hwever, if yu are able t deliver, please d, as that helps us maintain efficiency and keep csts dwn, allwing us t serve an even greater number f families in need. What items shuld NOT be dnated? Expired Fd Opened Fd Hme Canned Gds Unlabeled Fd Avid fd in glass jars as it can easily break during transprt and cause a safety hazard 4
Tips n Organizing & Running Yur Fd Drive 1. Register Use ur nline fd drive registratin frm t register yur event as sn as pssible. The sner yu register, and the mre details yu prvide, the better we will be able t supprt yur effrts and track yur cntributins. Prvide the date and time yu will be drpping ff yur fd drive dnatins s we can make sure we have the staffing and space needed. See #5 belw fr preferred drp ff times. 2. Plan Cllect Supplies & set up cllectin pints. Place signs, psters and cllectin bxes in high traffic areas like lbbies, and break rms. A pster, bx signs and an items wish list are included in this tl kit. TIP: It is best t use smaller size cllectin bxes. A gd example is a cpy paper bx. Add t the ccasin by decrating yur bxes t make them stick ut. 3. Prmte Encurage everyne t prmte the pprtunity t clleagues and peers in the weeks leading up t the event. Use e-mail, send a mem, mentin in yur internal newsletter r scial media, and annunce the drive at departmental meetings. We will als share yur event thrugh ur scial media. 4. Invlve Set a gal. It gives participants smething t wrk tward and a way t measure their success. The gal can be based n the amunt raised the last time r yu can set a gal based n the number f participants. Make participatin easy. Incrprate the fd drive int an event such as a cmpany picnic, a hliday party, r ther event. Depending n the length f the fd drive, prvide participants with a prgress reprt during the fd drive t encurage participatin. Fr thse interested, schedule a tur f the fd bank prir t the fd drive. Make it a friendly cmpetitin between departments r grups. See if the leader in yur cmpany will ffer a reward t the winning department, such as a casual day r ging hme an hur early n Friday. Optins like a pizza lunch r blue jean Friday are generally ppular in ffice envirnments. *NOTE: If yu are hlding a cmpetitin, please mark the bxes clearly s we can weigh them separately. Have varius departments r grups respnsible fr cllecting different items. Fr example the accunting department brings beans, Human Resurces brings pasta, etc. Make each day f the week a designated fd day. We ve fund that rganizatins have mre success when they target specific items. Fr example, have Macarni Mnday, Tutti Fruiti Tuesday (canned fruit r 100% juice), Wheaties (r ther cereal) Wednesday, Tuna Thursday, and Free Fr All Friday. 5
Have children d a scavenger hunt in the neighbrhd. Prvide children with the list f mst needed fd and have them visit neighbrs t cllect the items. Let yur neighbrs knw ahead f time s that they ll be prepared. 5. Deliver Please deliver dnatins t ur warehuse Mnday thrugh Thursday 8am-4pm and Friday 8am t Nn. Preferred drp ff times are M-TH frm 11am t 3pm. The Hays Cunty Fd Bank warehuse is lcated at 220 Herndn Street in San Marcs, TX 78666. 6. Celebrate When yu drp ff yur fd drive dnatins, we will weigh yur dnatins and if yu wuld like, take a pht and pst it n ur scial media t help yu celebrate yur success. 6
Scial Media Fllw the Fd Bank, share ur news and events, and tag us in yur scial media psts. Facebk facebk.cm/haysfdbank/ Twitter @haysfdbank #HCFBTX #HCFBFdDrive Instagram @haysfdbank #HCFBTX #HCFBFdDrive Lg Usage Yu are welcme t use the Hays Cunty Fd Bank lg n yur website, event fliers, psters, etc. Please read ur Lg Usage Guide fr lgs yu may dwnlad and rules f their use. Cntact the Cmmunicatins Crdinatr fr assistance r questins by email r at (512) 392-8300 x226. Lg Usage Guide 7
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