Today s Webinar BASIC Issues: Fit Files Today s Webinar BASIC Issues: Fit Files Miranda Gervais encompass /DMO Client Services Manager J. J. Keller & Associates, Inc. Our Client Service Support number is (800)327-1342 support@drivermanagement.com encompasssupport@kellerencompass.com Today s Webinar BASIC Issues: Fit Files Tom Bray Editor, Transportation Manager J. J. Keller & Associates, Inc. Motor carrier safety and operations management expert. Over 25 years of experience 1
Today s Webinar BASIC Issues: Fit Files Adam Posegate Client Service Specialist J. J. Keller & Associates, Inc. Today s Webinar Please don t hesitate - ask your questions! Today s Overview What is CSA 2010? What is Driver Fitness? What tools do encompass /DMO have for me? 2
FMCSA Challenges Only 12,000 out of 750,000 carriers are contacted by FMCSA annually Presently, the only formal contact is a Compliance Review SafeStat is used to locate carriers for auditing CSA 2010 Uses seven BASICs (Behavior Analysis and Safety Improvement Categories) to analyze carriers Unsafe driving Fatigued driving/hours of service Driver fitness Controlled substance and alcohol Vehicle maintenance Improper loading/cargo securement Crash indicator CSA 2010 Safety Fitness Determination (SFD)/Evaluation 1. Continue to Operate (no contact) 2. Marginal (progressive interventions) 3. Unfit (correct or cease operations) (unable to enforce until regs are passed) 3
CSA 2010 Safety Fitness Determination (SFD) Each BASIC has two thresholds: Intervention required Failing (unfit) Any BASIC above threshold = Intervention If unfit in a stand alone BASIC, carrier declared unfit If unfit in more than 1 non-stand alone BASIC, carrier declared unfit (1 stand alone is marginal ) CSA 2010 How do BASICs work? 4
What is Driver Fitness? Driver Fitness Gym Membership Driver Fitness = Driver Qualifications Fines $500 - $11,000 depending on the violation Acute Violations Allowing a driver to drive while having a suspended or revoked license Allowing a driver to drive while disqualified Using a physically unqualified driver no medical card False entries on a medical exam or certificate 5
Critical Violations Inquiries into previous employment Failure to maintain qualifications on a driver Driver not having a valid medical card for one reason or another Roadside Violations 4 Medical certificate not in driver s possession 5 Unable to communicate with officials or the public 11 Expired medical exam certificate 14 Operating a CMV requiring a CDL without the CDL 15 Driver lacking a valid license 18 Driving a CMV while disqualified 20 Driver lacks physical qualifications DQ Requirements 391.51 DQ File Contents The following documents are to be included in a DQ file for each regularly employed driver: Application for employment ( 391.21), Motor vehicle record (MVR) from states ( 391.23), Previous employer information ( 391.23), Road test form and certificate ( 391.31(g)), or license or certificate accepted in lieu of road test ( 391.33), Medical exam certificate, original or a copy ( 391.43(g)), Any letter granting a waiver of a physical disqualification, Annual motor vehicle record ( 391.25), Annual review of driving record ( 391.25), and Annual list of violations ( 391.27) 6
Setting up Checklists Creating a Custom Checklist Item What is Prequalification? Everything obtained before qualification for a safety sensitive function Regulatory minimum Above and beyond 7
Entering Prequal Info What are Maintenance Items? Documents or forms that expire or need to be renewed Annual Review MVR Certificate of Violations Medical Exam Driver s License Tracking Items that Expire 8
Setting up Home Page Alerts Scanning & Attaching Questions? Use the Q&A function to ask questions. 9
Thank you for joining us. encompass / DMO Support (800)327-1342 10