I CONSENT AGENDA NEW BUSINESS #8 Memorandum To: From: Honorable Mayor and City Council Linda Styczen, Procurement Officer Date: September 5, 2017 Subject: Recommendation for the purchase of a 2017 Ford F250 truck to replace Unit 91 and Unit 591, utilizing State of Illinois Master Contract #4018300 Background The Streets Division of the Public Works Department requires various types of equipment for daily operations. Unit 91 is a four-wheel drive pickup truck and Unit 591 is the snow plow attachment for Unit 91. The truck was put into service in 2005 and the planned lifespan is 12 years. Joint Purchase The State of Illinois joint purchasing program offers local governments the opportunity to utilize statewide procurement contracts for commodities, services and equipment. The State of Illinois negotiated joint purchasing Contract #4018300 with Landmark Ford, Inc., for medium duty trucks. Recommendation Unit 91 was evaluated utilizing six benchmarks, and based on the resulting score the Vehicle Committee recommended replacement. Funding for the replacement of Unit 91 and Unit 591 is included in the FY 2017/18 Municipal Garage Fund. The budget for the truck is $28,840 and the budget for the plow is $5,794. Landmark Ford prepared a proposal for a 2017 Ford F250 truck and plow utilizing the State of Illinois Master Contract #4018300. The cost of the truck and snow plow is $32,219, which is ($2,415) below budget. The remaining funds will be used to pay for parts and labor for upfitting and transferring accessories to the new vehicle, which are estimated to be $2,626. recommend the City Council approve the execution of a purchase order for the purchase of a 2017 Ford F250 truck and snow plow attachment with Landmark Ford, Inc., in the amount of $32,219. Joint Purchasing contracts are the result of larger or independent entities bidding and negotiating on the behalf of member or local entities, utilization of joint purchasing contracts saves municipality s the time and effort devoted to the bidding process, and provides better pricing and service attributed to larger volume of purchases.
MEMORANDUM Sam Webb Fleet Services Superintendent TO: Linda Styczen Procurement Officer DATE: August 28, 2017 SUBJECT: Replacement of Unit 91 and 591 Please see the attached information supporting the request to replace unit 91 which is a fourwheel drive pickup truck and unit 591 which is the snowplow associated with that unit. This equipment is used by the Water Division of the Public Works Department for transporting miscellaneous items and for plowing snow. The contract for the replacement vehicle is through the State of Illinois and Landmark Ford. The total budgeted amount for this purchase is $34,634. Total cost of this purchase is $34,845 which is $211 over budget. The current unit will be auctioned at a later date. Up-fitting costs are included in the purchase price and include parts and labor for the transfer of the 2-way radio, cab shield, warning lights, and spot lights. Parts and labor are also included for a replacement tool box, power inverter, cab steps, and snow plow! plow frame etc. Funds are available in account 60070647-70050 for vehicle and equipment capital purchases for FY2O1 8. Replacement of units 91 and 591 have been recommended by the vehicle committee and the replacements are in the final budget. These units have been in service since 2004 and have surpassed the expected lifespan of 12 years as well as exceeded established usage and condition replacement criteria. The chart below reflects the total purchase amount of the requested unit. Please proceed with a recommendation to purchase this vehicle. UNIT DESCRIPTION BUDGETED ACTUAL COST NET RESULT PROCESS LOWEST PRICE COMPETENT VENDOR 91-TRUCK 2017 FORD P750 528,04005 $26244 00 STAtE OF ILLINOIS t.rndmark FORD PW/WATER CONTRACT 04018300 SPRINGFIELD IL 591-PLOW WESTERN POLY PRO $5,794 00 55,975 00 SAME AS ABOVE POWER INVERTER/ rooioox ETC $122600 THIIEE QUOTES TO BE DETERMINED INSTALLATION Nd 2-WAY RAD $140000 ONE QUOTE COMMUNICATIONS DIRECT INC. 53463400 534,84500 735 HUNTER OR BATAVIA, 1L60510 -$211 00 OVERBIJOGET
Ford F150 Page 1 Ford F250 Page 1 ORDER CUT OFF DATE TBD P245/75R17 BSW Tires YOU ALWAYS DO BETTER AT LANDMARK! Argent Front Bumper Argent Rear Step Bumper Brakes 4-Wheel Disc.w/ABS Display Center Easy Fuel Capless Fuel-Filler Black Vinyl Flooring AM/FM Stereo/Clock Air Conditioning Grille Black Surround Bar Style Insert 29 Gallon Fuel Tank Manual Side Mirrors Interval Wipers 17 Wheels Grey Styled Steel trans miss ion 6.2L V-B Flex fuel automatic six speed STANDARD PACKAGE $20,940.00 Email STEVE.DECKER@LANDMARKAUTO.COM Call STEVE DECKER (800) 798-9912 State CONTRACT #4018300 2017 Ford F250 XL 4X2 Regular Cab LM4 Power point Front Trailer Sway Control Tilt Steering Wheel Dual Note Horn Safety Canopy Side-Curtain Airbags 9950# GVWR 142 Wheelbase 8 Bed Tire Pressure Monitoring System SOS Post-Crash Alert System Visor w/driver side strap Visor Passenger-side mirror Tachometer Rearview Mirror Day/Night Interior Light Black Urethane Steering Wheel Vinyl 40/20/40 Front Seat
Shadow Black X PLEASE ENTER THE FOLLOWING FORD FLEET NUMBER! 7 CONTACT NAME Ford F150 Page 2 Blue Jeans Met. NI UH Exterior Colors LT245/75Rx17E ah terrain tires $165.00 ) ;pray-in Bed Liner $595.00 275.00) $365.00 I lov/400 watt outlet 75.00 Sync System (requires 585 audio AM/Fm stereo CD (585 audio) $275.00 X Llc& Title M-plate 175.00 Cab Steps Super cab ICrew Cab 370.00. Extra Heavy altenator 62E 85.00 )< Delivery one Unit $275.00 Capacity (Diesel Only) 1130.00 Cab Steps Regular Cab 18B 320.00 Daytime Running Lights 942 45.00 Wheel Well Liner 61M 180.00 Trailer Tow Package High )< Extra key no remote 45.00 super-cab 915.00. Power equipment group reg cab & Power equipment Group Crew Cabs 1125.00 X Interyrated Brake Controller 249.00 Bumpers/Cruise Control 720.00 Rust proof & Undercoat 389.00 Strobe Lights Front& Rear clear/amber color 795.00 stack screenlcrome XL Value Package (4.2 center Exterior Back-Up Alarm 76c 140.00 >L Engine Block Heater $69.00 X Snowplow prep package 473 79.00 Pick-up Box delete 8 box only (-575.00) X Limited Slip Axle X3e 359.00 Transmission Power Take Off 6.7 Powerstroke diesel V-8 Turbo $7807.00 plow prep Package 125.00 Service(not available with snow Provision 280.00 Suspension Package heavy Cruise Control 216.00 Rear View Camera 370.00 Crew cab Option 3200.00 Upfitter Switches (4) 165.00 Super Cab Option S 18 bed? 2598.00 213 185.00 Electronic Shift on the Fly 4x4 X 4x4 Option 2453.00 only 41P 100.00 Skid Plates supercablcrewcab Check desired options Check desired options STATE TAX EXEMPT NUMBER PURCHASE ORDER NUMBER - PHONENUMBER ADDITIONAL OPTIONS AND ORDER FORM
Cloth seat 40120140 $ 100.00 lnterio r Colors Steel color vinyl Seat Standard Sliver Met. UX Caribou H5 : Ingot Oxford White ZI ir Ford F150 Page 3 Trailer Tow Package Price $360.00 ** Trailer Brake Controller Requires Trailer Tow Package Black Power Mirrors Perimeter Alarm Illuminated Entry Power Windows (front on Regular cab, front and rear on Supercab and SuperCrew) Power locks with keyless entry ** Power Equipment Group Includes 9/&7?t 7A-t Ford F250 Page 2 PAYMENT REQUIRED AT TIME OF DELIVERY Cloth buckets/mini console 515.00 Vinyl bucket seatslmini console 355.00
C Lift Gate l300lbcapacity...,.. $3,175.00 C spray in liner( under rail ) for pick up bed $595.00 -Dual Cylinder Drive,, -Steel Platform 55 x38 w/4 taper Y Length 97.25 O.A. Width 78 Cargo Area 49 Diesel Trucks Must Have DEF Tank Inside Frame Rail. Prices Based on Clean Frame Rail Behind Cab. Strobe Lights Based on Chassis Having Upfitter Switches. C Flip-Top Body 696 only $725.00 C Master Locking System $385.00 O Install factory back-up camera $160.00 - O.A. O Knapheide 596, 696 or 796 Service Body for 56 CA SRW Specify $5,190.00 o Aluminum Platform In Lieu of Steel $575.00 0 window protector ( black) for pick up bed $375.00 0 Rear Grab Handles $50.00 C Overhead Ladder Racks ( front and rear bows $765.00 C LED Strip Compartment Lighting $825.00 0 Special Paint other than White $800.00 0 window protector/white $615.00 0 Spray-On Liner Floor/Walls/Tail Gate / bumper $850.00 o Strobe/LED Warning Light Package (2) Front (2) Rear $795.00 O Class 5 Hitch Receiver for service or liftgate applications $475.00 O Ladder/Material Rack Extends Over Cab l,soolbs Capacity / 12 TO 13 FT LONG $1,575.00 O Front Rock Guards Aluminum Tread Plate $90.00 O LED Back-Up Lights $210.00 - LED Flush Mount Light Kit, Slam Type Tail Gate, aluminum fuel cup - All Parts, Labor, Installation, and Standard Fleet White Paint -Labor, Installation and Painted Standard Black IF YOIJ DO NOT SEE WHAT YOU WANT, PLEASE CALL, WE CAN ACCOMMODATE ALMOST ANYTHING LWTGATES You must choose pick-up box delete option on truck BODY AND EQUIPMENT OPTIONS TO CONSIDER FOR PICKUPS. -Galvanneal Steel Construction w/stainless Steel Paddle Latches -Galva Grip Bumper! Reese Recess
ci all toolboxes and ladder racks for pick-ups $ CALL $ O Rubber Snow Deflector for Straight Blade.$175.00 O Snow Dogg 8 EX Plow $4,750.00 ci Snow Dogg 9 EX $4,950.00 C Timbren front suspension helper kit $495.00 ci all salt spreaders for pick-ups $ CALL $ * P11.0 a. 4 feoc F Jt Add. -All Parts, Labor, and Installation -High Carbon Steel Cutting Edge and Blade Guides -Electric Hydraulic -Power AngIe, Raise and Lower -Halogen Plow Lights -All Parts, Labor, and Installation -Power Angle, Raise and Lower -Halogen Plow Lights -High Carbon Steel Cutting Edge and Blade Guides -Electric Hydraulic C Western 9 6 MVP 3 V-Plow w/shoes, 18 deflector $7,120.00 -Quick Attach/Detachable Western 8 Pro Plus $5,675.00 -Quick Attach/Detachable C Western 7 6 Pro Plow. $5,355.00 C Western 8 Pro $5,450.00 C Western 8 6 Pro Plus $5,765.00 C Western 9 Pro Plus $5,900.00 C Western 8 6 MVP 3 V-Plow w/ shoes, l0 deflector $6,750.00 C Meyer or Boss Plow in Lieu of Western $CALL$ SNOW REMOVAL EQUIPMENT
0 Special Paint other than White $800.00 0 Class 5 Hitch Receiver / includes trailer socket $475.00 0 Ladder/Material Rack Extends Over Cab l,500lbs Capacity /12 TO 13 FT LONG $1,575.00 0 LED Back-Up Lights $210.00 0 Strobe/LED Warning Light Package (2) Front (2) Rear $795.00 0 Install factory back-up camera $190.00 -O.A. Length 107.25 O.A. Width 94 -Galvanneal Steel Construction w/stainless Steel Paddle Latches -20 Deep Compartments O Knapheide 6108054J Service Body for 60 CA DRW $5,864.00 O Overhead Ladder Racks ( front and rear bows $765.00 O Spray-On Liner Floor/Walls/Tail Gate! 132 CA $1,100.00 O LED Strip Compartment Lighting $950.00 O Rear Grab Handles $50.00 C Aluminum Fuel Fill Cup $45.00 C Spray-On Liner Floor/Walls/Tail Gate / UP TO 60 CA $950.00 Li Flip-Top Body 108 only $875.00 Li Master Locking System $395.00 Li Front Rock Guards Aluminum Tread Plate $90.00 STATE APPROVED O 11 Service Body for DRW 84 CA $7,225.00 SERVICE BODY BODY AND EQUIPMENT OPTIONS Behind Cab. Strobe Lights Based on Chassis Having Upfitter Switches, Diesel Trucks Must Have DEF Tank Inside Frame Rail. Prices Based on Clean Frame Rail o window protector Iwhite $615.00 SERVICE BODIES AND OPTiONS TO CONSIDER -All Parts, Labor, Installation, and Standard Fleet White Paint -Galva Grip Bumper/Reese Recess -LED Flush Mount Light Kit, Slam Type Tail Gate