AIS Transportation Preventative Maintenance Procedures Manual 2016-2017
1 TABLE OF CONTENTS 2 Reason for this document... 2 3 Drivers Daily Pre-Trip Inspection... 2 3.1 Reason for Daily Inspection... 2 3.2 Drivers Role in the inspection... 2 3.3 Daily AIS-K Bus Pre-Trip Inspection Procedures... 3 3.4 Description of Daily AIS-K Bus Pre-Trip Inspection Procedures... 4 and 5 3.5 Monthly Record of Daily AIS-K Bus Pre-Trip Inspection... 6 3.6 Monthly Record of AIS-K Weekly Cleaning... 7 4 Service Procedures and Records... 8 4.1 Reason for Service Procedures and Records... 8 4.2 AIS-K Maintenance Service Procedures... 8 4.3 AIS-K Monthly Fuel and Motor Oil Report... 9 4.4 AIS-K Bus Yearly Inventory... 10 1
2 REASON FOR THIS DOCUMENT 2.1 The reason for this document is to combine and make available all transportation preventative maintenance information and procedures that are specific to American International School Kuwait (AIS-K) School Busses. 2.2 The information contained in this document has been compiled from the Virginia Department of Education. 2.3 This document should be reviewed annual and updated by the AIS-K Health and Safety Committee, along with the Transportation Supervisor at AIS-K, with the revision date noted on the title page. 3 DRIVER S DAILY PRE-TRIP INSPECTION 3.1 Reason for Daily Inspections The Driver s Daily Pre-Trip Inspection is the first step in preventative maintenance. Proper training and supervision are needed to make drivers aware of their responsibilities. An open line of communication between the drivers, the bus shop personnel, the AIS-K transportation supervisor and school administrators is a must. To control losses and to protect AIS-K s buses, it is important to inspect and maintain all school buses systematically and conscientiously. Accurate maintenance records are essential in determining the effectiveness of a preventative maintenance program. By making effective inspections before each daily trip and noticing how the bus performs during each trip, the driver often can detect early signs of developing mechanical problems. 3.2 Drivers Role in the inspection Drivers are a critical component of an effective school bus preventative maintenance program. While the technician sees a bus periodically, the driver uses that bus on a daily basis. By making effective inspections before each daily trip and noticing how the bus performs during each trip, the driver often can detect early signs of developing mechanical problems. Drivers are responsible for checking, recording, and reporting the mechanical condition of their buses. Regardless of whether drivers find any defects, they should submit written bus condition reports that are accurate and complete. 2
3.3 DAILY AIS-K BUS PRE-TRIP INSPECTION PROCEDURES DAILY AIS-K BUS PRE-TRIP INSPECTION PROCEDURES A. FRONT OF BUS 1. Check Under Bus for Leaks 2. In the Engine Compartment Check: a. Oil Level b. Coolant Level c. Power Steering Fluid B. INSIDE BUS 1. Start Engine and Check: a. Oil Pressure Gauge b. Steering Play c. Parking Brake d. All Mirrors and Windshields e. Wipers and Washers f. Light Indicators g. Horn h. Heaters i. Air Conditioner/Vents j. All Safety Equipment C. TURN ON ALL LIGHTS AND EXIT BUS D. START AT FRONT WHEEL (Entrance Door Side) a. Rim and Lug Nuts b. Tire and Tread E. GO TO FRONT OF BUS a. Entrance Doors and Front Mirror b. All Front Lights F. LEFT FRONT WHEEL/AREA (Driver Side) a. Rim and Lug Nuts b. Tire and Tread G. UNDER BUS (Driver Side) a. Exhaust System b. Frame H. LEFT REAR WHEEL (Driver Side) a. Rim and Lug Nuts b. Tire and Tread I. REAR OF BUS a. All Lights b. All Reflectors J. RIGHT REAR WHEEL (Entrance Door Side) a. Rim and Lug Nuts b. Tire and Tread K. FUEL AREA a. Fuel Tanks b. Fuel Leaks L. PASSENGER AREA INSIDE BUS a. Entrance Door b. Handrails c. Steps and Step Well d. All Seats e. Emergency Exits f. All Emergency Equipment-First Aid Box M. FINAL CHECK a. Brakes and Back-Up Brakes b. Transmission and Clutch c. Power Steering 3
3.4 DESCRIPTION OF DAILY AIS-K BUS PRE-TRIP INSPECTION PROCEDURES A. FRONT OF BUS 1. Inspect Under the Bus for Leaks Look for wet spots on the ground The area may be dark, shine or slick Green or pinkish fluid may indicate antifreeze; red fluid may indicate power steering fluid; black fluid may be oil. 2. Inspect Engine Compartment Oil Level: Pull dipstick and check the level when the oil is cold. Coolant Level: Look for green or pinkish fluid level in an indicator eve on the radiator. Some buses may have an overflow container and check that it is at the least half full of coolant. DO NOT REMOVE RADIATOR CAP TO CHECK FOR ANTIFREEZE! Power Steering Fluid: Remove the cap on the reservoir and check the level when the engine is hot. B. CHECK INSIDE OF BUS Start Engine 1. Inspect Operation: Oil Pressure Gauge: Oil pressure indicator should rise to within the normal level seconds after the engine is started. If no gauge is present. Identify the location of the warning light that indicates a system failure. Steering: Turn the steering wheel both directions assuring smooth, non-vibrating and noise free movement. Parking Break: If the parking break can be pushed most of the way to the floor board or if the break is fully engaged and cannot hold the car in place when in gear, report to the maintenance manager for immediate repair. Windshield and Mirrors: Look for cracks, fog areas and appropriate adjustment (mirrors only). Windshield Wipers and Washers: Check for proper operation and condition of the windshield washer blades. Horns: Honk horn to make sure operational. Heaters and Air Conditioning: Make sure hot and cold air blows from all the vents in the vehicle. C. CHECK LIGHTS ON OUTSIDE OF BUS 1. Inspect outside lights: Turn on headlights and 4-way hazard warning lights. Exit the bus with engine idling, the transmission in neutral and the park/emergency brake fully engaged. Inspect all lights for proper functioning, brightness, and cracked or missing light covers. Inspect for proper signal functioning on the front and rear of the bus as you engage the left and right signals, while stepping outside of the bus to verify proper functioning. With assistance, push down on the brakes and place the bus in reverse and ask your helper to look for the red reflections of the brake lights, the reflections of the back-up lights and listen for the back-up alarm. 4
D. ALL 4 WHEEL AREAS 1. Inspect for the following: Lug Nuts-missing or loose, rust around the lug nuts Rim- cracks, dents Tire- cuts, damage to side and tread of tire (nails, bubble on side wall, etc ), tread depth at minimum 1/8 inch in the major groove of tire E. REAR OF BUS 1. Inspect: Taillights: Proper operation rear running taillights Rear License Plate: In place and working lighting for plate Exhaust Pipe: Inspect for viewable cracks, dents, or excessive rust Reflectors: Proper placement and clean for night reflection F. FUEL AREA 1. Inspect: Fuel Tank: Fuel cap is properly mounted on fuel tank. Fuel Leaks: Inspect area around and beneath the tank smelling for strong gas fumes and looking for drips directly or close to the tank area. G. PASSENGER AREA INSIDE BUS 1. Inspect Passenger Entrance: Entrance Door: broken glass, and proper opening and closing with appropriate seal upon closure. Stairwell: Step treads securely fastened and not posing a tripping hazard, and the area open and free of any objects. Handrails: Looseness, missing bolts and catch-points. 2. Inspect Passenger Seats: Passenger Seats: Loose seats- check each seat by grabbing the bottom of the seat and lift up to check for proper attachment. Passenger Seat Backs: Loose or broken frames and/or mounts-check each seat by grabbing the top corner of the seat and shake to see if it is loose or broken Inspect for cut or torn seat covers. 3. Inspect Doors and Windows: Doors: Inspect for proper function and fastening of all seats and seat belts. Windows: Inspect for cracked or broken glass and check for proper opening and closing of all windows. 4. Emergency Equipment: The fire extinguisher is present, fully charged and secured on a bracket. The First Aid kit is present and fully stocked. Maps and traffic warning reflectors are accounted for and in good condition. Phone number for AIS Bus Driver Supervisor up to date and easily accessible. H. FINAL CHECKS 1. Inspect: Clutch and Transmission: start the engine and put the bus in gear, release the clutch and check for proper engagement. Brakes: Pull the bus forward and push down on the brake pedal to check for proper stopping ability. Steering: Operate the steering wheel back and forth to check for proper control, looseness and noise free. 5
3.5 MONTHLY RECORD OF DAILY AIS-K BUS PRE-TRIP INSPECTION Monthly Record of AIS Bus Daily Pre-Trip Inspections Complete Daily and Return at the End of the Month Vehicle Number Month: Date: 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 17 18 Front of Bus Lights on Outside of Bus Right Front Wheel Left Front Wheel Left Rear Wheel Right Rear Wheel Rear of the Bus Fuel Tank Underneath Bus Fuel Area Inside of Bus: Passenger Inside of Bus: Driver Drivers Initials *****This is a copy of the excel spreadsheet which should be used***** 6
3.6 MONTHLY RECORD OF AIS-K BUS WEEKLY CLEANING Monthly Record of AIS Bus Weekly Cleaning Complete Weekly and Return at the End of the Month Vehicle Number Month: Date: 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 17 18 19 Wash outside of Bus Spray down inside of Wheels Spray down outside of Wheels Spray down Engine Vacuum inside floor Vacuum inside seats Wash inside windows Clean and Wipe Dashboard Clean and Wipe Door Panels Drivers Initials *****This is a copy of the excel spreadsheet which should be used***** 7
4 SERVICE PROCEDURES AND RECORDS 4.1 Reason for service procedures and records Adequate record keeping is essential to a preventative maintenance program. Maintenance records enable AIS-K personnel to plan for and schedule needed maintenance work. Accurate records may also be needed to support warranty claims or to provide information for accident investigations. Even more important, well-kept maintenance records can be used by AIS-K personnel to monitor the maintenance program and determine its effectiveness. 4.2 AIS-K Maintenance Service Procedures AIS-K MAINTENANCE SERVICE PROCEDURES A. Every 3,000km 7,000km, Change: 1. Change Oil and Filter 2. Lube (Steering and suspension) 3. Air the tires 4. Check transmission 5. Top up: 6. Power Steering 7. Brake Fluid 8. Anti-freeze 9. Coolant 10. Washer fluids 11. Check the belt 12. Check the wiper blades B. Every year of mileage, Change: 1. Anti-freeze fluids (every year if driving in extreme temperatures) 2. Power Steering fluids (As often as the manual recommends) 3. Brake Fluid (48,000km) 4. Radiator Fluid (every year if driving in extreme temperatures) 5. Tires (40,000km) 8
4.3 AIS-K Monthly Fuel and Motor Oil Report AIS-K Monthly Fuel and Motor Oil Report Bus #: Month End Odometer: Odometer: For the month of, 20 for month: Month Start Total Mileage Day Leaded Gas (Litres) Unleaded Gas (Litres) Diesel Fuel (Litres) Motor Oil (Millilitres/Litres) Odometer Reading Bus Driver Name 9
4.4 AIS-K Bus Yearly Inventory AIS-K Bus Yearly Inventory of Tires, Batteries, Lubricants and Fluids Bus #: Year: Tires Supervisor Signature Date Changed Mileage Cost Tire Size Batteries Supervisor Signature Date Changed Mileage Cost Battery Size Anti-Freeze Supervisor Signature Date Changed Mileage Cost Litres Power Steering Fluid Supervisor Signature Date Changed Mileage Cost Litres Brake Fluid Supervisor Signature Date Changed Mileage Cost Litres Gear Oil Supervisor Signature Date Changed Mileage Cost Litres Windshield Wiper Fluid and Blades Supervisor Signature Date Changed Mileage Cost Litres Blades Hydraulic Fluid Supervisor Signature Date Changed Mileage Cost Litres 10