RFP Details RFP Name Response Due Date Decision Date RFP Type RFP Code Description Decision Factors Concessions / Contractual Requirements Mon, 27-Mar-2017 Fri, 07-Apr-2017 Space and Sleeping Rooms GNNK86TY4YV This national sales meeting for Argon. The company brings together their sales force for training and annual awards event every year. - Overall budget (Looking to stay around a $159.00 rate and around $50,000 food and beverage) - Within 30 minutes of a major airport Please see the addendum for the requested concessions Key Contact Information Contact Name Ashley Hellstern Email Address ahellstern@rx-worldwide.com Organization Title Preferred Contact Method Address Website Additional Information Infinix Global & Events / Rx Worldwide s Inc Senior Sourcing Manager Cvent, Email 3060 Communications Pkwy Suite 200 Plano, TX 75093 USA www.infinixglobal.com Phone 214-291-2933 Rx Worldwide is a division of Infinix Global s & Events offering full service meeting management solutions within the Life Sciences industry. Organization Information Organization Name Organization Type Corporate Industry Healthcare, Pharmaceuticals, and Biotech Address 3060 Communications Parkway Suite 200 Plano, TX 75093 USA Employees 1-50 Avg. Attendees / Event 51-100 Events / Year 200 Avg. Room Nights / Event 101-150 Single-day Events 80% Total Attendees / Year 10,001-20,000 Multi-day Events 20% Total Room Nights / Year 10,001-20,000 Page 1 of 6
Event Information Event Name Total Attendees 80 Commission Yes - 10.00% Event History The planner has indicated that this event has been held before. Dates Flexible? Event Dates Business Objectives Destinations Under Consideration Yes Sat, 27-Jan-2018 - Wed, 31-Jan-2018 No pattern flexibility. We may consider the week before or week after if the above is not available. Miami, Austin, Nashville, Phoenix, San Diego, New Orleans, and Cancun Previous Event History This event was previously held in the following location(s): Venue Name City State Date Attendees Room Block Room Pick-Up F&B Spend Aria Vegas Las Vegas Nevada 1/2017 Sleeping Room Requirements Day Any (Run Of House) Single (1 Bed) Double (2 Beds) Suite Staff Fri, 26-Jan-2018 5 3 Sat, 27-Jan-2018 25 3 Sun, 28-Jan-2018 80 3 Mon, 29-Jan-2018 80 3 Tue, 30-Jan-2018 80 3 Wed, 31-Jan- 2018 80 3 Check-in Date Fri, 26-Jan-2018 Total Room Nights 368 Budgeted Room Rate USD $150.00 Peak Room Nights 83 Additional Information Client is wanting to stay around a $150.00 rate, but do not turndown due to rate. All offers will be considered. Page 2 of 6
Room Requirements Start Date Sat, 27-Jan-2018 Day Time Agenda Item Room Request Sat, 27-Jan-2018 1:00 PM-6:00 PM Regional Managers Sat, 27-Jan-2018 2:45 PM-4:45 PM #5 Sun, 28-Jan-2018 8:00 AM-6:00 PM Notes or Exceptions: Set-up and rehearsal Sun, 28-Jan-2018 11:00 AM-3:30 PM Clinical Team Conference 10 people 20 people 25 people Sun, 28-Jan-2018 12:00 PM-6:00 PM Welcome and Registration Table Registration Sun, 28-Jan-2018 1:00 PM-3:00 PM Sales Leadership Council Sun, 28-Jan-2018 3:00 PM-6:00 PM Train the Trainer Sun, 28-Jan-2018 7:00 PM-9:00 PM Welcome Notes or Exceptions: Looking for a unique. Will consider outdoor with an indoor backup Mon, 29-Jan-2018 7:45 AM-8:00 AM Notes or Exceptions: Working Mon, 29-Jan-2018 8:00 AM-5:15 PM Mon, 29-Jan-2018 10:15 AM-10:30 AM AM Mon, 29-Jan-2018 12:15 PM-1:15 PM, but within close walking Mon, 29-Jan-2018 2:30 PM-2:45 PM PM Mon, 29-Jan-2018 2:45 PM-4:45 PM #1 Notes or Exceptions: ends at 12pm on Thursday. We need 2 per 6ft Mon, 29-Jan-2018 2:45 PM-4:45 PM #2 Mon, 29-Jan-2018 2:45 PM-4:45 PM #3 Mon, 29-Jan-2018 2:45 PM-4:45 PM #4 25 people 25 people 24-hour hold Page 3 of 6
Mon, 29-Jan-2018 2:45 PM-4:45 PM #5 Mon, 29-Jan-2018 6:15 PM-7:15 PM President's Club Mon, 29-Jan-2018 7:30 PM-10:00 PM Awards Dinner Dinner Notes or Exceptions: Large staging area will be needed for this event Tue, 30-Jan-2018 7:00 AM-8:00 AM President's Club Tue, 30-Jan-2018 7:45 AM-8:00 AM Notes or Exceptions: Working Tue, 30-Jan-2018 8:00 AM-4:30 PM Tue, 30-Jan-2018 9:00 AM-4:00 PM #1 Tue, 30-Jan-2018 9:00 AM-4:00 PM #2 Tue, 30-Jan-2018 9:00 AM-4:00 PM #3 Tue, 30-Jan-2018 9:00 AM-4:00 PM #4 Tue, 30-Jan-2018 10:00 AM-10:15 AM AM Tue, 30-Jan-2018 12:00 PM-1:00 PM, but within close walking Tue, 30-Jan-2018 2:30 PM-2:45 PM PM 20 people 30 people Tue, 30-Jan-2018 6:30 PM-10:00 PM Depart for Offsite Group Event and Dinner Other Notes or Exceptions: Offsite Group Event and Dinner Wed, 31-Jan-2018 7:45 AM-8:00 AM Notes or Exceptions: Working Wed, 31-Jan-2018 8:00 AM-6:00 PM Wed, 31-Jan-2018 8:00 AM-6:00 PM #1 Notes or Exceptions: ends at 12pm on Thursday. We need 2 per 6ft Wed, 31-Jan-2018 8:00 AM-6:00 PM #4 Notes or Exceptions: ends at Page 4 of 6
Wed, 31-Jan-2018 8:00 AM-6:00 PM #2 Notes or Exceptions: ends at Wed, 31-Jan-2018 8:00 AM-6:00 PM #3 Notes or Exceptions: ends at Wed, 31-Jan-2018 10:00 AM-10:15 AM AM Wed, 31-Jan-2018 12:00 PM-1:00 PM, but within close walking Wed, 31-Jan-2018 2:30 PM-2:45 PM PM Wed, 31-Jan-2018 5:00 PM-7:00 PM Free Time Other Notes or Exceptions: Free Time to Rest, Relax and Explore Wed, 31-Jan-2018 7:00 PM-10:00 PM Regional Dinners Dinner Notes or Exceptions: These may be onsite or offsite and will be approximately 15-25 ppl each...tbd Thu, 01-Feb-2018 7:45 AM-8:00 AM Notes or Exceptions: Working Thu, 01-Feb-2018 8:00 AM-11:15 AM #2 Notes or Exceptions: ends at Thu, 01-Feb-2018 8:00 AM-11:15 AM #3 Notes or Exceptions: ends at Thu, 01-Feb-2018 8:00 AM-11:15 AM #1 Notes or Exceptions: ends at 12pm on Thursday. We need 2 per 6ft Thu, 01-Feb-2018 8:00 AM-11:15 AM #4 Notes or Exceptions: ends at Thu, 01-Feb-2018 8:00 AM-12:00 PM Thu, 01-Feb-2018 12:00 PM-1:00 PM, but within close walking A/V Needs Basic A/V will be needed for the general session and breakout rooms Page 5 of 6
Additional Questions 1. Do you agree to the attached RX Worldwide addendum? If no, please specify the items that are not agreeable. (Multiple choice) (Required) [ ] Yes [ ] No [ ] Conflict 2. What is the closest airport to your property? Time and distance? (Comment) (Required) Additional Files File Name Type Size Upload Date 2015 RxWW s Document (.docx) 117 KB Thu, 16-Feb-2017 Addendum.docx Page 6 of 6