(Product ID 3)
Quality Management Project No CS047499 Document Date 1 st February 2011 Client Highways Agency Project Title (1) Reduced Energy Lighting Project Title (2) White Light Sources File Name Version 2.0 File Path G:\139\CS047499 HA White Light (399)\Documents\006 - Lessons Learnt Report Prepared by DA Checked by TP Approved by HS Signature Signed Electronically Signature Signed Electronically Signature Signed Electronically Document History Revision Details of Revision Prepared By Checked By Approved By Date of Issue 1.0 Draft DA TP HS 21/01/11 2.0 Final (no revisions made) DA TP HS 01/02/11 Capita Symonds Ltd 2011 Copyright Notice/Disclaimer This document and all the information and all graphic representations or images in it belong to Capita Symonds Ltd in the absence of any contrary indication. Copyright and all intellectual property rights in any information and any graphics in this document or relating to it are vested in Capita Symonds Ltd and reserved subject to any contrary indication. No part of the text or graphics in this document may be reproduced or transmitted in any form or by any means electronic or mechanical or otherwise including by photocopying facsimile transmission recording re-keying or using any information storage and retrieval system without permission in writing from Capita Symonds Ltd
CONTENTS 1 INTRODUCTION... 3 1.1 General... 3 1.2 Objectives and Scope... 3 1.3 Moreton-in-Marsh FSC test track... 3 2 LESSONS LEARNT... 4 2.1 Day 1 (13/12/10) Advance Works (construction of ORD facility)... 4 2.2 Day / Evening 2 (14/12/10) Quantitative measurements (Thorlux)... 4 2.3 Day / Evening 3 (15/12/10) Qualitative measurements... 4 2.4 General... 6
1 INTRODUCTION 1.1 General This document has been produced under the scope of Highways Agency NetServe Task 399 (1308)ARPS, "", Work Package (WP) 0000, Project Management. This document details the lessons learnt from the organisation and implementation of the Off-Road Demonstration (ORD) which was held at Moreton-in-March Fire Services College (FSC) between 13 and 15 December 2010. 1.2 Objectives and Scope The ORD is one of a number of components contributing to a Safety Argument for the introduction of Reduced Energy White Lighting to replace current SON installations. The objective of the ORD was to design and deliver a comparative assessment of CMH 1 lighting against current SON 2 lighting. The ORD was successfully undertaken between 13 and 15 December 2010 and all results and conclusions from the ORD and associated activities have been documented in the Demonstration Report (Product ID 10). The objective of this document is to detail the lessons learnt from our experience with undertaking the ORD and efficiencies that could be made in future demonstrations of a similar nature and carried out on behalf of the Highways Agency. The Moreton-in-Marsh ORD was undertaken over three days: a) Day 1 (13/12/10) Advance Works (installation of ORD facility) b) Day / Evening 2 (14/12/10) Quantitative measurements (Thorlux) c) Day / Evening 3 (15/12/10) - Qualitative measurements. 1.3 Moreton-in-Marsh FSC test track Figure 1.3.1 below shows the Moreton-in-Marsh FSC test track and lighting columns used for the ORD Quantitative and Qualitative measurements. Figure 1.3.1: ORD Test Area 1 Ceramic Metal Halide (CMH) - Lamp which emits broad spectrum of white light 2 SON High Pressure Sodium Lighting Page 3
2 LESSONS LEARNT The lessons learnt are included in this section and have been broken down by day (Sections 2.1 to 2.3) and General (Section 2.4). 2.1 Day 1 (13/12/10) Advance Works (construction of ORD facility) 2.1.1 Quality of installation 2.1.2 Time for installation The installation of the luminaires and brackets took place over a half-day test track booking. On day-time inspection it was noted that a few luminaires were skewed slightly and column doors were not secured. Due to the luminaire and bracket installation being non standard, the first lighting installation at column 1 took a lot longer than expected (3.5 hours). An additional day for resolving any snagging issues following the installation would have been useful i.e. optimising alignment of luminaires and securing doors etc. For future installations, if works are considered to be non standard, an additional period of time should be allowed for a mock installation prior to the actual installation. 2.2 Day / Evening 2 (14/12/10) Quantitative measurements (Thorlux) 2.2.1 Conditions for assessment 2.2.2 Luminaire burn-in time There had been rainfall during the day meaning that the track was damp for the evening assessments. Ideal conditions for the assessment would have been a dry track. Due to the fast-tracked Task programme, there was insufficient time to fully burn-in the new luminaires to meet manufacturer s guidelines of 100 hours. An additional contingency day could be programmed in the event of adverse weather conditions. If the programme permits, 100 hours burn-in time should be allocated prior to the commencement of testing. 2.3 Day / Evening 3 (15/12/10) Qualitative measurements 2.3.1 Time to undertake test scenarios The first few test scenarios took longer than expected as each of the attendees was familiarising themselves with their role. Note: Following the first few test scenarios the time for each test did speed up sufficiently. In future demonstrations it would be wise to have a pre-meeting with all attendees in attendance and go through each test scenario on a model test track (or via a presentation). Page 4
2.3.2 Access to welfare facilities 2.3.3 Positioning of TM vehicles 2.3.4 Coned off safety area for pedestrians There was no access to the near-by toilet block as the facilities were frozen. Nearest welfare facilities were a short drive away at the BA building. When positioning the vehicles for the TM scenarios it was difficult to see the chalk that marked the exact positions. When possible pedestrians were positioned behind the safety barrier and adjacent to the cabin. However, when testing was being carried out at the other end of the track this was not possible hence pedestrians were standing on the test track. If demonstration has to take place in the winter months then consideration should be made to renting a portable welfare facility. Antibacterial hand wash should also be provided at the cabin. Paint spray is not permitted to be used on the test track. However a low profile removable marker may have provided a better solution than the chalk. Also, the test track should be marked out during the day, rather than at night. It would be prudent to set-up a coned area for pedestrian access only at either end of the test track. 2.3.5 Buffet location Arrangements had been made with FCS for the buffet to be served in the BA building (special dispensation was gained for out of hours opening of the BA building). However when the buffet arrived the BA building was closed meaning that the buffet was served in the cabin with no mess / welfare facilities. 2.3.6 Co-ordination Co-ordination of all parties involved in the testing scenarios was via hand held walkie talkies. However as these were generally placed inside pockets the talk button would invariably get accidentally pressed blocking communications. Liaise with FCS and ensure that the arrangement is upheld. It might be worth requesting the key for the BA building as a back-up plan. Walkie talkies should be attached to jackets in such a way that the talk button will not get accidentally pressed. Alternatively a mega phone could be used. Page 5
2.3.7 Trip hazards A larger than expected risk of trip hazards is present in the vicinity of the test track. Burned out vehicles and debris was present in the test track harshoulder. Large rabbit holes, above ground cables etc were present in the verge. It is worth highlighting this risk on the site Risk Assessment, particularly when working at night. 2.4 General 2.4.1 Time of year Winter is not the best time of year for a demonstration due to the high chance of inclement weather, leading to snow, water or ice on the test track and attendees being unable to reach the venue. As it happened the ORD went ahead without a hitch but was lucky to hit a window of good weather after a large amount of snowfall two weeks previous. When organising a demonstration it is best to avoid the winter months (December to February). Lighting demonstrations should not be undertaken in the midsummer days due to the short nights. 2.4.2 Fast-tracked programme 2.4.3 Pre-existing test facility The task programme was fast-tracked to allow just five weeks to organise the demonstration from start to finish. It would not have been possible to plan and run this demonstration in the available time (five weeks) without the pre-existing facilities at Moreton-in- Marsh FSC or a similar facility. The delineated roadways, existing lighting columns and power were all key factors. Although the demonstration was successful a three month period to arrange the demonstration would have been more comfortable and would have led to fewer problems. Big programme savings can be made by taking advantage of preexisting facilities rather than designing from scratch. Page 6