CDOT RFP 18-184 NM DTR ADA Cutaway Vehicles Contract Offerings Order Process October 3, 2018 1
Welcome! Introduction Colorado Department of Transportation RAE Consultants, Inc. Dealer/Manufacturer Contract Partners 2
Contract Scope Menu Style Four Cutaway Groups Light Duty Medium Duty Low Floor Alternative Fuels Base Vehicle Pricing Includes Complete Vehicle Wide Array of Optional Vehicle Features 3
Current Procurement Stage Awards Three Dealers Creative Bus Sales Davey Coach Sales Master s Transportation Six Manufacturers Arboc Champion Diamond Coach Elkhart Coach Goshen Startrans 4
Contract Timeline October 2018 Contract Negotiations November 2018 Contract Execution December 2018 Quality Control /Pre-Award Audit Tours December 2018 Official Orders Placed 5
What Can We Accomplish Today? View Vehicles Meet Vendors Mock Up Orders Existing Grant Contract Subrecipients CDOT Capital Call Application Information 6
CDOT Expectations Current Grant Contract Subrecipients Utilize Price Agreement Order Exercise Grant Applicants Utilize Price Agreement Develop Order at Application RAE Consultants Contract Administrator First and Main Point of Contact 7
Available Vehicles Light Duty VEHICLE FORD CHASSIS ONLY CLASSES Elkhart Coach ECII Champion Bus Crusader Startrans Bus Candidate II Diamond Coach VIP 2200 Champion Bus Challenger A, B, C, D A A B & C D 8
Available Vehicles Medium Duty VEHICLE CLASSES Champion Bus Defender Ford F550 Champion Bus Defender Freightliner Diesel Goshen Bus G-Force Ford F550 E E & F E & F 9
Available Vehicles Low Floor VEHICLE CLASSES Arboc Spirit of Mobility D Champion Bus LF Transport D & E Arboc Spirit of Liberty E 10
Available Vehicles Alt. Fuels VEHICLE CLASSES Startrans Senator II GM & Ford AFB & AFC Diamond Coach VIP 2200 - Ford AFB Champion Bus Challenger - Ford AFB & AFD Elkhart Coach ECII - Ford AFC & AFD Champion Bus Challenger Ford F550 Startrans Senator II HD Ford F550 AFF AFF 11
Class Definitions Vehicle Capacity Class A 6-10 passengers; 2 W/C Class B 10-14 passengers; 2 W/C Class C 10-16 passengers; 2 W/C Class D 14-18 passengers; 2 W/C Class E 18-24 passengers; 2 W/C Class F 24-30 passengers; 2 W/C 12
Base Bus Pricing Complete Bus Different Manufacturers; Vehicle Variations Body Composition Warranty Fit & Finish Contract Allows for the Choice of a Vehicle that Meets Your Needs 13
Base Bus Pricing 14
Adds / Deletes Base Bus Pricing Can Be Lower Can Delete a Few Options Total Bus Cost Can Be Higher 100+ Optional Vehicle Features It s All About Customization Contract Allows for Variations Contract is Inclusive of Demand 15
Available Optional Features Commonly Requested Based on Previous Orders Latest and Greatest Dealer Supplied Options 16
Cameras and ITS Equipment Quote to Spec Technology Advancements Installation, Integration, & Training CDOT Will Consider for Funding 17
Extended Warranties Base Pricing Quote to Spec Subject to CDOT Review 18
Order Process Standardized Order Forms Acts as the Purchase Order RAE Manages the Process Pre-Order Meeting RAE Purchaser Dealer 19
Order Process CDOT Grant Contract Subrecipients Back Into Your Award Price Pre-Order Process Now 12 Month Fixed Pricing CDOT Grant Applicants Plan Ahead! Pre-Order Process Now Order Carries You Through Process 12 Month Fixed Pricing 20
Order Form Components Base and Optional Feature Pricing Specialized Requirements Finalized Floorplan & Weight Calc. Paint & Graphics Pricing/Proof ITS Pricing & Camera Placement Extended Warranties Pricing 21
CDOT/RAE Quality Control Order Process Oversight Specification, Options, Quote Floorplan, Weight, Build Sheet Delivery Timeframe Quality Assurance Initial Manufacturer Inspection Build Sheet Review In-Plant Inspection of Orders Dealer Vehicle Inspection Purchaser Location Inspection 22
Contractor Quality Control Delivery Inspections Defect Corrections No Payment before Full Acceptance Training Vehicle Operation Suspension and Alt Fuel Systems Maintenance Instruction Program 23
Quality Control Oversight Contractor Reporting Production/Delivery - Weekly Warranty Defects and Corrections Summary - Monthly Sales Volume Quarterly End User Feedback Performance Reviews One Year Contract 24
Quality Control Oversight CDOT & FTA Required Paperwork PCR / PA Forms FTA Pre-Award Audit Notice of Acceptance Forms Security Agreement Reimbursement Request FTA Post-Delivery Audit Title Documents 25
Warranty Requirements Coverage Provider Start and End Dates Parts and Labor Primary Contact One Point of Contact with Dealer RAE Support 26
After Sales Service Service Support Network Staff Qualifications Facility Locations Parts Distribution Warranty Service Centers Multiple Locations Option for In-House Work 27
Optional Service Plans Mobile Service Support Loaner Bus Transport Services 28
Contact Information Ann Beauvais 719-447-7623 ann@raeconsultants.com Andy Cook 719-494-7763 andydonaldcook@gmail.com 29
Questions & Thank You! 30