REQUEST AND SUBMISSION FORMS 12
Participation Type Submission Form FORM A Exhibitor: Contact Person: Telephone: Facsimile: E-mail: Exhibition Supervisor: Cell Phone: Participation Type 1- We would like a Standard Modular Stand 2a: Stand set-up fee has been paid with agreement. 2b: Please inform us about the stand set-up fee (Please fill in Form B and send us as soon as possible) (Standard Modular Stand : It is delivered with side and back panels with upper construction set up, one spot installed per each 3 square meters, monophase electricity outlet is supplied by a three-pin plug, carpeted floor and with a company name plate. Internal decoration of the stand will be arranged by the exhibitor.) 2- Empty Space: We want to set-up a special stand Special Decoration Company Contact Information: Company: Contact Person: Telephone/Facsimile: / Cell Phone: E-mail: (Please attach the Project drawings to FORM A and send to IFO by 04 March 2011 at the latest). Exhibitor will submit 2.Rules and Regulations and 3.Stand Set-up Technical Specifications and Regulations within the Exhibition Guideline to the special decoration company specified in this from. Exhibitor and special decoration company are obliged to obey the rules. 13
Company Name Plate and Stand Internal Layout Form FORM B 1-Company Name Plate (Only Standard Modular Stand ) Please specify the exhibiting company name you want on the company name plate with one empty box between each word. Company names cannot exceed 20 characters. Unless you do not send this from by the deadline we will arrange the coding for the company name. 2- Layout and Booth Plans Please first draw the shape of the stand you have rented in bold and mark the sections, closed areas, doors, electricity-pressurized air-water connection points etc. in the squares where requested. Fill in FORM C to submit your requests of boards and doors. (Every square 1mx1m = 1 m² ) 14
List of Stand Furniture and Additional Equipment FORM C 15
16
Extra Stand Equipment Price List FORM C Code Description Amount ALL PRICES ARE IN Unit Price Total Code Description Amount 103 Metal Table 60 318 Waste Paper Basket 10 104 Metal Table 60 319 Ashtray 5 107 Metal Bar Table 75 320 Flowers 25 108 Wooden Coffee Table 15 321 Plant 80 109 Glass Coffee Table 35 322 Plant 100 110 Glass Table 90 401 Plasma TV 150/day 201 Showcase 40 402 TV 28 75/day 202 Showcase 30 405 Pentium lv PC 17" 95/day 203 Showcase 45 406 Laptop Pentium lv 70/day 205 Showcase with Light 70 407 A3 Colour Laser Printer 55/day 206 Showcase with Light 130 408 A4 Printer, Fax, Copier, Scanner 90/day 208 Desk 30 409 A4 Colour Printer 40/day 209 Information Desk 30 410 Facsimile 50/day 210 Table 35 411 Refrigerator 90 213 Cupboard with Shelves 55 412 Halogen Spot 150-300 W 25 216 Cupboard 45 413 HQI 400w 70 217 Display Cube 30 414 HQI 250w 60 218 Display Cube 25 415 Halogen Spot 150-300 W 20 221 Panel 20 416 Spot 100 W 12 224 Shelf 12 417 Electro Ray 20 226 Brochure Rack 25 418 Extension Cord 10 228 Space Roof 20/m2 419 Coffee Machine 45 229 Podium 20/m2 420 Kettle 30 230 Curtain 30 422 Water Fountain 80 231 Wooden Door 100 423 Brochure Rack 60 301 Chair 25 307 Bar Stool 35 309 Leather Chair 30 312 Leather Sofa 100 314 Office Armchair 70 315 Clothes Rack 25 Sub Total %18 VAT Total Date Stamp/Signature Unit Price Total Turkish Central Bank effective sales exchange rates on the payment day are in effect. %18 VAT is not included in the prices. * Extra requests during the exhibition set-up at the exhibition area are subject to avalibility & will be charged an additional % 50 in addition to the published price list. 17
Stand Electricity, Water, Pressurized Air Request List FORM D Stand Equipment Price List ALL PRICES ARE IN Unit Price Description Code Amount Total Code Description E1 Triphase Electricity Installation Fee 10 T3 Per KW E2 Monophase Electricity Installation Fee C1 Water Line Installation, Water Supply and Waste Water Drainage 60 SINK BOARD (Excluding Water C2 Line) A: 85cm B: 53cm C:90 60 C3 Pressurized Air Line Installation and Air Provision (7 Bar) 60 Sub Total Telephone Line Connection Fee (Includes internal connection. There is a line connection fee collected even though the applications hasbeen made directly to Turk Telekom. Calls will be T2 additionally charged) 70 %18 VAT Amount Direct Telephone Line Connection Fee (Calls will be additionally charged) 100 10 Per KW T4 Telephone Apparatus 20 Total Date Stamp/Signature Unit Price Total Turkish Central Bank effective sales exchange rates on the payment day are in effect. %18 VAT is not included in the prices. * Extra requests during the exhibition set-up at the exhibition area are subject to avaibility & technical conolitions & will be charged an additional % 50 in addition to the published price list. 18
Catalogue Ad Request Form FORM E Please fill in the form and send by 04 March 2011 at the latest. Official ASANSÖR İstanbul 2011 catalogue is designed as a customer handbook and a guide which will assist the exhibitors and visitors throughout the exhibition. A valuable opportunity for the promotion of your company, this catalogue will be distributed to: Exhibitors Buyers and Distributors Consulates and Commercial Embassies VIPs Press Offices Ministries & Government Catalogue Ad Info Technical Info: Dimensions: 12 x 21 cm Inside Pages: 110 gr. glossy paper Number of print: 5000 Binding: American Cover: 300 gr. American Bristol 21 cm. 12 cm. Catalogue Ad Prices (Please mark your selection): BACK COVER 4-Colour 1400.-/ ad INSIDE FRONT COVER 4-Colour 1200.- / ad INSIDE BACK COVER 4-Colour 800.- / ad OTHER PAGES 4-Colour 500.- / ad SEPERATOR 4-Colour 1500.- / ad Prices do not include VAT. Requests for limited spaces will be replied according to the precedence. Ads with dimensions of 12 cm x 21 cm should be prepared high-resolution TIF or JPEG format and submitted to IFO by 04 March 2011 at the latest. 19
Exhibition Area Ad Request Form FORM F Please fill in the form and send by 04 March 2011 at the latest. Types of Applications and Prices Our order is as follows: (Please mark your selection) : EXHIBITION AREA SWALLOWTAIL FLAG 400.-/ item Swallowtail flags with dimensions of 1m x 4m are hung over the exhibitor s stand area. Swallowtail flags can only be hung on a stand area of minimum 50 m², starting from 2 metres inside the stand limits. This application is limited to a total number of 20 swallowtail flags and the technical properties of the exhibition area. Exhibitor is responsible for the preparation of the flag including the design and the technical properties whereas the printing and hanging up will be carried out by IFO. VISITOR BADGE HOLDER & NECK ROPE 10.000.-/total The company name or logo are printed on the badge holders neck ropes which will be distributed to the visitors at the exhibition entrance. Design will be provided by the exhibitor whereas neck rope manufacturing and distribution will be carried out by IFO. ENTRANCE GATES INFO BOARDS AD 2.500.- / item Company logo and name are located on the info boards at the exhibition entrances. Prices do not include VAT. Requests for limited spaces will be replied according to the precedence. Designs should be submitted to IFO by 04 March 2011 at the latest. 20
Invitation and Poster Request Form FORM G Please fill in the form and send by 04 March 2011 at the latest. In addition to the visitor promotion by the ads published in certain media the leading names of the industry will be invited to the exhibition. Please fill in the following form for your free of charge exhibition invitation and poster requests so that you can invite your own customers to the exhibition. Free invitations will be directly sent to you. **For the addresses outside of Turkey, either the e-invitation forms are suggested or the courier cost is charged. Exhibitor: Address: Telephone: Facsimile: E-mail: Exhibition Supervisor: Number of Invitations Requested: Poster: 21
Exhibitor Badges Submission Form FORM H Please fill in the form and send by 04 March 2011 at the latest. EXHIBITING COMPANY: All exhibitors registered previously can obtain their exhibition badges at the exhibition entrance. The exhibitors who have not registered previously can obtain their name badges from IFO stand. Please remember that those who have previously registered have precedence in the line for name badges. Please specify the names of all personnel (including assistants and interpreters) who will be working at the exhibition. PLEASE WRITE IN ALL CAPS. Company Name Name Surname Function If necessary, you can copy and fill in the form. Extra personnel list is attached. (Please check the box) e-mail: teknik@ifo.com.tr Facsimile No: +90 212 288 36 11 22
CIP Card Submission Form FORM I Please fill in the form and send by 04 March 2011 at the latest. EXHIBITOR COMPANY: We would like to send CIP cards to company executives who are Commercially Important Persons (CIP) for you among all of your guests invited to our exhibition. If you fill in the form below with all the information required and send us by 04 March 2011 at the latest CIP cards will sent to the relevant addresses. With these CIP cards your guests can visit the exhibition as regularly as they would like without having to wait, have a rest at the private CIP Lounge or hold your business meetings by enjoying our refreshments and treats all throughout the exhibition. PLEASE WRITE IN ALL CAPS. 1 2 3 4 5 6 7 8 9 10 Company Name/Surname Title Address Telephone 23
Assistant Personnel Request Form FORM J Stand Hostess Request Form Please fill in the form and send by 04 March 2011 at the latest. If you request a stand hostess throughout the exhibition please select what suits you best and send us. Group Fee/Day Number Day 1.Group Hostess College Student 80 / Day 2.Group Hostess 3.Group Hostess Foreign Language Speaker (English- German-French) Model-Photo model 4. Group Hostess Foreign Language Speaker (Italian etc. 100 / Day 150 / Day 120 / Day Interpreter Request Form At the exhibition area there will be a help office where all translation facilities are available for all the exhibitors and visitors. Should you request (by 04 March 2011 at the latest), IFO can arrange interpreters for your stand at an additional charge. Interpreter costs vary depending on the foreign language you request. Please ask for further information about the interpreter costs. Interpreter- Language Number of Interpreters Requested Working Days 24
Cleaning and Security Request Form FORM K Exhibition general use areas and corridors will be cleaned before the set-up and during the exhibition by the organizer. There will be no stand cleaning during exhibition set-up and/or throughout the exhibition. If you request an in-stand cleaning please fill in the form below and send to IFO by 04 March 2011 at the latest. All visitors and exhibitors need to leave the stands after the exhibition closing time. Companies which would like to work at their stands after exhibition visit hours should inform and get the approval of IFO by filling in the form below along with the names of personnel who will conduct such work. All works which will be carried out after the exhibition closing time can be conducted under the supervision of Special Security Personnel which will be provided by the Organization at an additional fee. CLEANING AND SECURITY STAND FLOOR CLEANING PRICE 2 / m2 per diem SECURITY GUARD NIGHT 90 SECURITY GUARD DAY 60 I want to have Stand Floor Cleaning Service. Please specify the date(s) I want to have Special Security Service. Please specify the date(s) 25