UESTIONS ND NSWERS ssignment Name: ITB/UNDP/EU-WHYPGEN/002/2015- Revitalization for Wind Power Generation and Solar Photovoltaic Generation, and Hybrid Control Development in Nusa Penida Bali - WHyPGen (Wind Hybrid Power Generation) Project Closing Date and Time: 14 th Dec 2015, at 1400 hour Jakarta Local Time (GMT+ 7 hours) TO LL INTERESTED BIDDERS Here below are nswers to uestions raised regarding the above assignment: 1 2 3 Contractor want the emphasis the Experience and Skills come from the personnel first who will perform the services. The experience and skill of contractor workers/supervisor are clearly necessary to conduct all work lots and please refer to the mendment of ITB of Section 3b, Terms of Reference for the qualification of required personnel Remote Monitoring Development LOT 3 ( Components and services Works Table) - Item 9 RTU with RTU (Data cquisition) for Wind Turbine Generator: Industrial Ethernet Remote I/O, min. 4-channel I Differential Inputs (0-10VDC, 0/4-20m), min. 4-channel DI, min. 4-channel configurable DI/DO, Modbus/TCP, aux. 24VDC, Moxa iologik E1242. Please confirm if the signal coming from the WinTurbine CP will be hardwired to the I/DI module of the LOT 3 or it will be using Modbus TCP/IP to copy signal coming from WindTurbine, if yes then what will be the use of the I/DI/DO module in the LOT3 The data acquisition will be hardwired directly to sensors/controller The component in the LOT 3 are powered in 24Vdc, please confirm from where the 220Vac/ 24VDC will be provided to supply CP LOT3 Page 1 of 6
4 5 6 7 8 9 10 11 24Vdc is supplied from 24V storage battery + battery charger. 220Vac for battery charger is supplied from available PLN grid Can we have copy of the architecture system.( the one showed during the pre bid meeting ) Please refer to the ttachment I of this uestion and nswer Hybrid Control System Development LOT 4. The component in the LOT 4 are powered in 24Vdc, please confirm from where the 220Vac/ 24VDC will be provided to supply CP LOT4. ( as we can t find transformer C/ DC in the item list ) Same as previous answer of LOT 3, 24Vdc from storage battery+charger. 220Vac from PLN grid. Regarding the load sharing function, how UNDP intend to develop the functional analysis of the LS with the contractor. This question is essential to estimate the workload for the conception of the system Genset Loadsharing system has a function to compensate the fluctuation power of RE generators. The control algorithm should be developed based on that function, and UNDP shall provide the control algorithm for this purpose upon issuance of contract UNDP to confirmed to provide area near the project site for bidder warehouse, camp, site office, and disposal material Before installation material can be stored in PLTD Nusa Penida office, and for disposal material can take place in PLN warehouse for disposal material. Camp, if you are referring to a place for the workers to stay over nights, UNDP will not provide any area near the project site and it should be the responsibility of the selected contractor. s for the site office, you may use the empty area inside the project site. UNDP to confirmed that all necessary formalities, licenses, and permit for bidder to work, to ship and transport material/personnel has been acquired UNDP shall provide supporting document for relevant permits that relate to the require service or distribution of relevant equipment/material UNDP to confirmed that all equipment outside the scope of project are in good condition and operable Selected bidder(s) should propose a written suggestion in case of found any inoperable part(s) UNDP to confirmed to provide heavy equipment and lifting equipment for the bidder to complete the job No heavy equipment will be provided by UNDP and it should be the responsibility of the bidder(s) as needed. UNDP to confirmed that bidder is allow to shutdown the facility related to the safety of work execution and it should upon discussion with the relevant parties 12 UNDP to confirmed to provide latest as built drawing and other reated document of the facility Page 2 of 6
13 14 15 16 17 18 19 20 UNDP will provide the control panel drawing for wind turbine generator from WES as site project document but no drawing for PV Solar, Remote Monitor, as well as GCP UNDP to confirmed that no discrepancies between site condition and latest drawing supplied by UNDP UNDP to describe R (uick Ratio) calculation (DS 4.d) The uick Ratio for Financial Strength tests a company's financial strength and liquidity by calculating a company s liquid assets in proportion to its liabilities. The higher the ratio is, the higher the vendor s level of liquidity, which typically corresponds to its financial health. The optimal quick ratio is 1 or higher. To evaluate the creditworthiness of a vendor, its current assets, or assets which can be converted into cash immediately, are divided by its current liabilities. The equation however specifically excludes inventory. Cash + ccount Receivables uick Ratio = Current Liabilities Related to the quick ratio is the net working capital of a vendor, or the difference between current assets and current liabilities, representing the available liquid assets. In proportion to the value of the contract, the net working capital indicates whether vendor retains accessible assets to commence on the contract. UNDP to confirmed that module PV still work UNDP to informed detail running output of each Diesel Generator PLN and IPP Operational output of PLN diesel generators are: 350kW, (2x) 550kW. This project will not touch IPP genset UNDP to confirmed that simulation of each LOT will cover PLN & IPP GenSet output operation Normally IPP genset output is much higher than PLN genset output. This project will not touch IPP genset UNDP to informed from where is power supply for RTU, we can connect to PLN low voltage line (220v), and bidder provide 24Vdc battery + charger for RTU power supply UNDP to informed from where is power supply for Hybrid system, we can connect to PLN low voltage line (220v), and bidder provide 24Vdc battey + charger for Hybrid Controller UNDP to informed what is time respond for load sharing Necessary fine tuning will be assisted by UNDP during commissioning in order to obtain proper load sharing time respond Page 3 of 6
21 22 23 24 25 26 27 28 29 30 31 UNDP to informed how long is validity of SCD licenses No time limit (expired) for SCD license UNDP to confirmed that SCD system is only for monitoring UNDP to confirmed that load sharing is for Diesel Gensets only UNDP to confirmed that their responsibility for material inside facility fence UNDP will only facilitate the space in storing any required material but it is contractor s responsibilities for any loss risk UNDP to confirmed that warranty from manufacturer is accepted UNDP to confirmed that no limitation for origin in country of material supplied No limitation for origin in country of material supplied but bidders should refer to Section 2: Instruction to Bidders, point 15. Technical Bid Format and Content of this tender document as well as the General Terms and Conditions UNDP to confirmed that waste material will be stored in side facility fences, some material can be stored at PLN warehouse UNDP to confirmed that if the Generator is broken during execution, then it is not responsibility of Bidder, referring to the video link at MoM, and during site visit bidders cannot access the nacelle platform due to safety reason Nacelle platform is accessible, even during site visit UNDP to confirmed that bidder can submit 2 (two) or more LOT in one envelope for the submission There is no available MoM site survey that clarify the scope that explain during site visit versus scope in ITB UNDP does not found any discrepancies between the requirement of parts and services in the tender document against the site survey, nonetheless should you have any queries/questions, you may send us an email at the latest 2(two) days before the submission date. The Minutes of Meeting during site visit / survey available in the UNDP Global Website under the tender reference number of this ITB Bidders cannot access top of the turbine tower due to not available safety facility on the tower ladder The top of the turbine tower was accessible and the safety facility was also available e.g. harness / safety belt and in fact there was a bidder who climbed the tower to access the top turbine tower. Page 4 of 6
32 33 34 35 36 37 mendment and During the site visit UNDP explains to the bidder that turbine generator need to be repair on site by dismantling on the top of the tower, there is hazard and risk to do that considering point no 2 Bidders may provide hoisting equipment and do any necessary installation and service on ground and then lift back to the top of the tower for the reinstallation Control panel room at turbine and solar facility are in poor condition where cracks and waterleak spotted The Control panel room will be renovated to ensure that all equipment upon revitalization will be maintained in good room condition Could we propose that the amount of performance security is 5% of the total contract amount, considering that it is a revitalization project which may have less fabrication stages and components, and lower level of difficulty than an onshore fabrication project thus having lower contract amount. s set out in the tender document ITB/UNDP/EU-WHYPGEN/002/2015, the performance security remain 10% Could we determine contract effectivity upon the day of kick-off meeting. Therefore we propose that contract effectivity shall be on the day of such kick-off meeting. s set out in the tender document point 34 of data sheet, the contract effectivity is upon receipt of Performance Bond in addition to Purchase Order/Contract and kick-off meeting could be provided without site visit Could we provide security and guarantee from Indonesian banks, which would follow their bank forms. The selected bidder(s) should share the guarantee form first prior issuance any security and guarantee form Payment, could we propose to add 2.5: UNDP recognizes and acknowledges that given the nature of Supplier s business and operations, a delay of payment lapsing the required period as set out in 2.1, would grant the Supplier to recover an amount equal to 0.1% of the contract value for each day, up to a maximum of 5% of the contract value. UNDP shall pay the Supplier s invoice for the delay penalty as stated in this clause within 30 days upon receipt, which shall not be unreasonably withheld. It is recommended not to revise the general terms and conditions. The liquidated damaged arrangement shall be included in compliance statement of Section 4. ny exception to liquidated damaged can be stated in the compliance statement. 1 Bidders should use the latest version of Section 4 Bid Submission Form (namely Section 4 Bid Submission Form_Revised) available in the UNDP Global Website and UNGM in submitting their bids Page 5 of 6
additional information 2 Please see the hybrid control system diagram as the ttachment I of this uestions and nswers 3 Please refer to the ttachment II of this uestions and nswers for the qualification of the proposed personnel (Section 3b Terms of Reference) and fail to meet the minimum qualification will be disqualified. Jakarta, 7 December 2015 Page 6 of 6