Circular No: 9/2013 For the attention of Chief Executive Officers 19 November 2013 ICC MALAYSIA 10 th ANNUAL GENERAL MEETING 1. The Tenth Annual General Meeting of ICC Malaysia will be held at the Conference Room, Wisma FMM, No. 3, Persiaran Dagang, PJU 9, Bandar Sri Damansara, 52200 Kuala Lumpur on Tuesday, 10 December 2013 at 11.30 am. For this purpose, the following documents are attached: i) Notice of Meeting ii) iii) iv) Nomination Form Proxy Form Attendance Reply Form 2. Members attention is drawn to Article 6.4.3 of the Constitution & Rules which provides for the retirement of one-half of the elected Board members for the time being, but they shall be eligible for re-election. This Article further stipulates that the retirement of elected Board members shall be on a rotation basis, unless otherwise determined by the Board. 3. The following elected Executive Board members shall remain in office for another year:- Attendance record (up to Board meeting of 29 October 2013) i. Ms Chew Ye Leng 2/6 Metroport Group Berhad ii. Tuan Haji Mohd Shah Hashim 6/6 Nestle (Malaysia) Berhad iii. Mr Chew Phye Keat 5/6 Raja Darryl & Loh iv. Mr Michael Lim 3/6 RHB Bank Berhad v. YBhg Tan Sri Datuk Yong Poh Kon 3/6 Royal Selangor International Sdn Bhd International Chamber of Commerce ICC Malaysia c/o Federation of Malaysian Manufacturers (7907-X) Wisma FMM, No 3, Persiaran Dagang, PJU 9, Bandar Sri Damansara, 52200 Kuala Lumpur Telephone 603-62867200 Fax 603-62741266/7288 Website www.iccmalaysia.org.my E-mail iccm@iccmalaysia.org.my 1
vi. Mr Lee Tatt Boon 5/6 SKRINE vii. Dr Veerinderjeet Singh 6/6 TAXAND Malaysia Sdn Bhd Board Members retiring but eligible for re-election at the 10 th AGM: Attendance record (up to Board meeting of 29 October 2013) i. Mr P Kandiah 7/12 KASS International Sdn Bhd ii. Mr Mervin Nevis 1/2 Kuwait Finance House (Malaysia) Berhad iii. Mr John Wong Tze Yow 9/12 Malayan Banking Berhad iv. Mr Wong Sai Fong 7/12 Shearn Delamore & Co v. YBhg Dato Frank Steinleitner 7/12 Sekhar Research Innovations Sdn Bhd vi. Mr Leong Chew Mun 9/12 Top Glove Sdn Bhd vii. YBhg Tan Sri Dato Cecil Abraham 4/12 Zul Rafique & Partners In addition to the above seven (7) vacancies from retirement of Board members, there is one (1) existing vacancy on the Board arising from the resignation of YBhg Datuk Paul Low Seng Kuan (Federation of Malaysian Manufacturers). Article 6.1.1 of the Constitution: The number of members of the Executive Board shall be at least ten (10) and not more than fifteen (15). 4. Members may nominate their candidates for election or re-election to the Executive Board to fill the eight (8) vacancies available. 5. Please note that representative of members nominated/elected to the ICC Malaysia Executive Board must be a person at Senior Management level (Article 6.4.4). 2
6. The candidates accepting the nomination must be aware that they are expected to commit their time and contribute their efforts actively to the workings of the Executive Board, committees and activities carried out by ICC Malaysia and ICC International. 7. For nomination of the candidates, the attached Nomination Form should be used. All Nomination Forms, duly completed, should reach ICC Malaysia Secretariat c/o FMM s office by 4 December 2013. Please note that no nomination will be entertained from the floor. Attendance to AGM @ 11.30 am and Lunch @ 12.30 pm 8. Please complete and return the attached Attendance Reply Form to advise your attendance to the AGM and lunch. Talk on GST Is Your Business Ready? @ 2.00 pm 4.00 pm 9. Members are invited to attend the Talk on GST: Is Your Business Ready? by Dr Veerinderjeet Singh, Chairman of TAXAND Malaysia Sdn Bhd. Please refer to the attached event brochure. Participation is free exclusively for members. For further information, please contact Ms Esther Boey or Ms Angelina Lim of ICC Malaysia Secretariat at Tel: 03-62867200 or email: iccm@iccmalaysia.org.my Dr Yeoh Oon Tean Executive Director EB/Lh 3
NOTICE OF ANNUAL GENERAL MEETING NOTICE IS HEREBY GIVEN THAT the Tenth Annual General Meeting of Members of the ICC Malaysia will be held at Conference Room, Wisma FMM, No. 3, Persiaran Dagang, PJU 9, Bandar Sri Damansara, 52200 Kuala Lumpur on Tuesday, 10 December 2013 at 11.30 am. Agenda 1. Chairman s Address. 2. To receive and adopt the Report of the Executive Board and the Statement of Accounts for the year ended 30 June 2013. 3. To elect Members of the Executive Board for 2013/2014. 4. To consider such other items for which prior notice has been given. Dr Yeoh Oon Tean Executive Director Notes: A member is entitled to attend and vote at meetings of ICC Malaysia. A member is entitled to one (1) vote. A member unable to attend in person may appoint a proxy who also is a member of ICC Malaysia. International Chamber of Commerce ICC Malaysia c/o Federation of Malaysian Manufacturers (7907-X) Wisma FMM, No 3, Persiaran Dagang, PJU 9, Bandar Sri Damansara, 52200 Kuala Lumpur Telephone 603-62867200 Fax 603-62741266/7288
Malaysia NOMINATION FORM We, the undersigned, wish to propose and second the following candidate (s) for election to the ICC Malaysia Executive Board for 2013/2014 at the forthcoming Tenth Annual General Meeting to be held on Tuesday, 10 December 2013 at 11.30 a.m. Name of Proposer : (Corporate/Individual/Association Member) Name and Designation of Member s Representative * (Name) (Designation) (Signature) Name of Seconder : (Corporate/Individual/Association Member) Name and Designation of Members Representative *: (Name) (Designation) (Signature) ACCEPTANCE OF NOMINATION Name of Member Name of Member s Designation Signature of Representative Representative Accepting Nomination 1. 2. 3. * refers to the Chief Executive Officer or named Company representative in ICC Malaysia who must be at Senior Management level. The Nomination Form should be returned to the ICC Malaysia Secretariat c/o FMM s office by 4 December 2013.
Malaysia PROXY FORM We, Name of Member (Corporate/Individual/Association) being a Member of the ICC Malaysia, hereby appoint (Name of Proxy and Designation) of (Name of Member and Address) or failing him (Name of Proxy and Designation) of (Name of Member and Address) as our proxy to vote for us on our behalf at the Tenth Annual General Meeting of the ICC Malaysia to be held at the Conference Room, Wisma FMM, No. 3, Persiaran Dagang, PJU 9, Bandar Sri Damansara, 52200 Kuala Lumpur on Tuesday, 10 December 2013 at 11.30 a.m. and at any adjournment thereof. Signed this day of 2013 Signature Name Designation
Malaysia ATTENDANCE REPLY FORM Executive Director ICC Malaysia c/o Wisma FMM No. 3 Persiaran Dagang PJU 9 Bandar Sri Damansara 52200 Kuala Lumpur (Attention: Ms Lily Hee) Dear Madam, Fax: No. 03-62741266 E-mail: iccm@iccmalaysia.org.my ICC Malaysia Tenth Annual General Meeting Tuesday, 10 December 2013 at 11.30 a.m. at Conference Room, Wisma FMM, No. 3, Persiaran Dagang, PJU 9, Bandar Sri Damansara, 52200 Kuala Lumpur I, representing Name of Member (Corporate/Individual/Association) would like to advise my attendance as follows: Please tick ( ) in the applicable box. 10 th Annual General Meeting (at 11.30 am) Lunch (12.30 pm) Attending Not attending Signature: Designation: Date: Please return by fax the Reply Form by 4 December 2013. Thank you.