Hub/Remte Operatins in versin 3.0 In StckTrac Enterprise 3.0, the Hub and Remte perate quite a bit differently than they did in 2.0. In 2.0, the shps stred their business fr the day int daily files which were transferred t the hub fr prcessing. The hub wuld need t prcess fr each shp and then return files back, using Pcanywhere t d these transfers. The whle cncept fr Hub/Remte peratins in 3.0 is different. Nw we have direct cnnectins t the remte shps frm the hub. With these direct cnnectins (nt using Pcanywhere), we are able t replicate the data back and frth as ften as yu d like. N lnger d yu need t wait fr the end f the day t see hw the shps are ding. Als, the hub nw just des the replicatin and des nt have t d the separate step f prcessing the data thrugh the Sales r Utilities Mdule. The act f replicating will transfer files t the hub, prcess them at the hub, and send changes back t the shp all in ne step. This creates an envirnment where the hub and shp shuld always be cmpletely in sync. The replicatin prcess is triggered frm the hub system either manually r scheduled. As a result f this new thught prcess, yu will need t be aware f which items will be replicated frm the hub t the shp. In v2.0, yu culd make changes t things n the hub which did nt transfer back t the shp that is n lnger the case. Because f this, it is imprtant that peple running the hub system understand what infrmatin will g frm the hub t the shp. Als, be aware that the infrmatin listed belw is separate fr each f yur shps. Therefre, this entire set f infrmatin will replicate frm the hub t the shp separately fr each shp in yur system. HUB TO SHOP A/R Infrmatin Existing Batches (transactin nt yet psted) Accunt Infrmatin (shwn belw) All Transactins (dne either at shp r hub ) 1
Custmer Infrmatin Demgraphic infrmatin(name, Address, Phnes, Ntes) and StckTrac settings (see screen n next page) Vehicle Infrmatin (see screen sht belw als replicates if vehicle is disabled r nt, alng with ntes) 2
Emplyee Infrmatin All infrmatin n Edit Emplyee screen (all tabs) This wuld als include the additin f new emplyees at ne lcatin r the ther Als all Emplyee ntes are included Emplyee Scheduling infrmatin Emplyee Time Clck infrmatin Emplyee Cmmissin Prfiles and Flat Rate Pay Matrix and Prfiles Emplyee Daily Payrll amunts and Payrll Histry Figures Inventry Infrmatin Inventry Activity Infrmatin (frm the Activity tab n edit part screen) Shp Inventry (frm Shp tab n edit part screen fields shwn belw) Shp Inventry Value file cntaining previus mnth s Ttal Dllar f All Stck Reprts Shp Vendr Infrmatin (Csts and vendr specific rdering settings) Including settings n screen sht n fllwing page 3
Order Parameter Setup fr Stcking Orders All Orders generated at either lcatin Vendr Infrmatin All infrmatin stred n each vendr including defined rdering types All past and present transactins fr each vendr Statements, Invices, Returns Pre defined Vendrs adjustment reasns t use with Misc credits and debits. Miscellaneus Infrmatin Napa Invice Infrmatin invices pulled back frm Napa in regards t rders Tuffy and Carx Ryalty percentages setup and histry f additinal fees added t reprts Midaslink Batches, Defects, and Returns Setup Items Pint f Sale Setup Dcuments & Printing Scripts Cmments Estimate & Invice Item Cmments Inspectin Frms Parts all Smartpacs *Smartpac Grup names d nt replicate s when adding new grups, must be dne n bth Text Message Templates Cnfiguratin Shp Sales Tax Custmer Tax Prfiles Part Tax Prfiles 4
Margin Matrix Prfiles (Matrix Setup and Prfile Setup) Referrals Credit Cards Custmer Pricing Prfiles Discunts Dcuments & Printing Service Request Reasns Custmers Setup Fllw ups Sales Prfitability General Setup **General tab all settings in the general tab need t be dne n bth lcatins They d nt replicate. Imprtant Please make sure t change Sale Cdes t Reprt Separately in bth lcatins. (Acceptable Gal Variances and Mnthly Sales Distributin will nly affect yur viewing and gals if they are nt the same between lcatins) Emplyees tab this replicates Expense Categries Tab this replicates **Maintenance Sales Tab Imprtant Please make sure t change Maintenance Sales cdes in bth lcatins. Annual Setup These figures are replicated fr each year Annual Setup Tab Sales Mix General Gals Days pen/clsed Estimated Annual Expenses Tab All infrmatin SHOP TO HUB As yu wuld expect, there are additinal files that will replicate in the ther directin nly. That is, changes at the shp will g back t the hub. All files listed in the previus sectin (Hub t Shp) will replicate frm the Shp t Hub als. The additinal files listed belw will cme frm the shp. Errr Lg Pint f Sale Bay Scheduling Estimates all infrmatin Invices all infrmatin Depsits received frm custmers Pst Dated Check infrmatin Sales Cash Drawer Recnciliatin infrmatin Psting status 5
File Transmissins in the new Hub/Shp Envirnment There are several files that culd be set t send autmatically in versin 2.0, and that culd happen at either the shp r the hub. In versin 3.0, this needs t be handled differently because the hub n lnger des the daily prcessing (as in clsing days) which was the trigger fr ding the send frm the hub. If yu want files t be sent autmatically, then they shuld nw be sent frm the shps s that the daily (r weekly r mnthly) clse ut can trigger the data send t happen. If yu wish, yu can still send yur data frm the hub lcatin, but yu will need t take the manual send ptins t d that. Belw is a list f the data sends that are affected. There are a few f these that ONLY can g frm the shp because f the different ptins and settings. If it is pssible t d these as a manual send frm the hub, it will be marked as such. Cntact ur supprt department if yu need assistance in getting the flags in cnfiguratin set t reflect the prcess yu wuld like t use. Data Send Autmatically frm Shp Manually frm Hub Midas DataHighway Yes N Midaslink Yes Yes Midas M2 Yes Yes Tuffy Ryalty Yes Yes CAA Affinity Yes N Carfax Yes N Custmer Marketing Yes Yes Bluewater Custmerlink DealerVice Direct Mail OBrien One t One Tech Gemini 6