Town of Yarmouth Capital Improvement Plan FY2016 - FY2025
CONTENTS PAGE Narrative Overview 1 Recommendations for 2015 Annual Town Meeting 3 Facility Plan: Big Ticket Items FY2016 - FY2025 7 Capital Improvement Plan Detail: FY2016 - FY2020 11
MEMORANDUM March 23, 2015 TO: FROM: SUBJECT: Board of Selectmen Peter Johnson-Staub, Assistant Town Administrator Capital Improvement Plan Below and attached are revised recommendations of the Capital Budget Committee for capital spending proposed for the 2015 annual town meeting -- FY2016. Since the Committee first submitted its recommendations in December, there is one change of note. Because Free Cash is no longer available to support the $875,000 supplemental capital article, the Capital Budget Committee is proposing to fund a portion of those capital items with a capital exclusion in the amount of $500,056. The Finance Committee has recommended approval of this capital exclusion. Article 10: Capital Exclusion Proposal A capital exclusion is an authorization to exceed the limits of Prop. 2 ½ for one year only to pay for capital items or improvements on a cash basis (i.e. without borrowing). Approval of a capital exclusion requires approval at town meeting and on the election ballot. The Capital Budget Committee initiated this proposal for two reasons: 1. There is a backlog of capital needs due to under-funding in prior years; 2. There is a drop-off in exempt debt from FY15 to FY16 of $509,000. The Committee seeks to maintain the current level of spending on capital and infrastructure by replacing the expiring debt (which supported borrowing for capital projects) with new capital spending. If approved, this capital exclusion will not increase the tax burden it will keep the tax burden level with the current year other than the allowed 2.5% increase. Because neither the Town nor the DY schools are ready to move forward with a capital borrowing project, the Committee is proposing pay-as-you-go capital spending rather than a new debt exclusion. It should be noted that approval of this capital exclusion would mean that the debt drop-off is not available to mitigate the tax impact of a potential D-Y School override. Article 9: General Fund Routine Capital: This includes vehicle and equipment replacements and improvements to buildings and Town property that are recurring in nature and funded without borrowing. The goal set by the Capital Budget Committee and the Town Administrator dating back to 2006 has been to spend $1.5 million per year for these items. We met this goal for the first time in FY13 and FY14 but for this year (FY15) the funding was reduced to $1.1 million in order to fund the D-Y School assessment. The Committee is recommending for FY16 $1,500,500 from the tax levy in order to catch up on a backlog of capital needs. Article 9 also includes the following: Roadway Improvements - $1,155,688 funded by the override voted two years ago; Cemetery Improvements - $30,000 funded from the cemetery perpetuity fund; Fire Department - $355,000 funded from ambulance receipts; 1
Article 11: Multi-Year Lease Purchase of Trash Truck: A separate town meeting article is required to authorize a mult-year lease for the purchase of a 19,500 pound trash compactor truck that is used to collect the trash from dumpsters and bins at Town buildings, beaches and parks. The total cost is $125,000 including ancillary supplies and will be financed over 3 to 5 years. A down payment of $40,000 is included in the Routine Capital funding to help minimize interest costs. Article 12: Water Capital: This year we are seeking to re-purpose funds previously appropriated for Water Capital to new Water Capital Priorities. The spending proposed for FY16 is to be funded from unexpended balances from prior year capital articles. Article 13: Golf Capital: Bass River Clubhouse Renovations: The Committee is recommending a borrowing request of $125,000 for renovations to improve the kitchen facilities at the Bass River Clubhouse. The proposed renovations will create more space for the kitchen by reducing office space and rearranging the eating area. There will be no change in the footprint of the building. These improvements will allow for a dishwasher, grill, fryolator and hood system to be added. This request is supported by the Golf Enterprise Committee as well as staff. Attachments cc: William Hinchey, Town Administrator Capital Budget Committee //Capital Recommendations 3-19-15 2
Routine Capital Improvements - General Fund May 2, 2015 Annual Town Meeting Revised: March 13, 2015 Division / Department Item/Project Dept. Request Levy Capital Budget Committee Recommend Capital Exclusion Facilities Senior Center Entrance Renovation (M) 15,000 15,000 Facilities HVAC Repairs - various locations 55,000 55,000 Facilities Pick-Up Truck & Plow, F350 Utility Cab, (R) 55,000 55,000 Facilities Senior Center Carpeting (R) 40,000 40,000 Facilities Various Building Repairs per Study (R & M) 55,000 55,000 Facilities Town Hall Renovations 175,000 0 0 Facilities Senior Center Painting (M) 20,000 0 Facilities Storage Shed Renovations (2) and Demolition (M) 30,000 30,000 Facilities Senior Center Ballroom Floor (R) 80,000 0 0 Facilities W.Y Library Renovations and Repairs (M) 30,000 30,000 Facilities Senior Center Tables and Chairs (R) 10,000 0 10,000 Highway Vacuum Basin Cleaner Truck & Equipment (R) 385,000 192,500 Highway Street Sweeper Equipment Replacement (R) 21,000 21,000 Highway Dump Truck, 17,000 lb GVW (R) 66,000 66,000 Highway Explorer (R) 30,000 30,000 Information Technology Document Scanning (M) 75,000 75,000 Information Technology Document Management Server & Licensing (R) 35,000 35,000 Information Technology Citrix Remote Application Server (R) 30,000 0 30,000 3/23/2015 3
Division / Department Item/Project Dept. Request Levy Capital Budget Committee Recommend Capital Exclusion Information Technology Print Server & Intranet Server (R) 25,000 25,000 Information Technology Cemetery Software 15,000 Perpetuity Information Technology Police Department IT Upgrades (R) 25,000 0 25,000 Natural Resources Patrol Boat, Engine & Trailer (R) 175,000 85,000 0 Natural Resources Waterways Dredging (M) 100,000 50,000 50,000 Natural Resources Waterways Dredging Permitting (M) 75,000 75,000 Natural Resources Heavy Duty Brush Cutter (R) 30,000 30,000 Natural Resources Outdoor Security Cameras (N & R) 45,000 0 0 Natural Resources Boat Engine, 300 HP (R) 30,000 15,000 15,000 Natural Resources Boat Ramp Repairs and Upgrades (M) 45,000 0 25,000 Parks and Recreation Trash Truck 23,500 lb GVW (R) 119,000 40,000 0 Cemetery Pick-Up Truck w/ Plow, F250, (R) 40,000 40,000 Parks and Recreation Pick-Up Truck w/ Plow, F250, (R) 40,000 40,000 Parks and Recreation SUV Explorer (R) 31,000 0 0 Parks and Recreation Police Station Grounds Improvements (M) 15,000 0 0 Cemetery Cemetery Irrigation (R) 15,000 Perpetuity Park & Cemetery Two Mowers, Zero Turn 27HP, (R) 20,000 20,000 Police Police Vehicles (8) and Ancillary Equipment (R) 308,000 231,000 77,000 Police Tasers (R) 55,000 55,000 Police Police Weapons and Tactical Equipment (R) 80,000 55,000 Police Automatic Vehicle Location System (N) 45,000 0 45,000 3/23/2015 4
Division / Department Item/Project Dept. Request Levy Capital Budget Committee Recommend Capital Exclusion Police Patrol Vehicle Cameras (N) 120,000 0 0 Waste Management Used Truck GVW (R) 40,000 40,000 DY School Exhaust Fans (R) 60,429 0 60,429 DY School Tank Monitors (R) 25,439 0 25,439 DY School Security Phase 3 (N) 67,188 0 67,188 DY School Fencing (N) 20,086 0 0 Tony Kent Ice Arena Zamboni (R) 70,000 0 70,000 Cape Cod Tech HS Facility Study (M) 65,000 Included in Assessment SUBTOTAL 3,008,142 1,500,500 SUBTOTAL - Capital Exclusion 500,056 (N) = New, (R) = Replacement, (M) = Maintainence Dept Request Capital Budget Committee Recommend Highway Roadway Improvements (M) 1,155,688 1,155,688 Cemetery Perpetuity Fund Software and Irrigation (N) 30,000 30,000 3/23/2015 5
Fire Reserve for Appropriation ITEM/PROJECT Dept. Request Capital Budget Committee Recommend Fire Department Automated CPR Devices (N) 45,000 45,000 Fire Department Command Vehicle SUV (R) 55,000 55,000 Fire Department Ambulance Computers (5) (R) 25,000 25,000 Fire Department Multi-Gas Meters (5) (R) 25,000 25,000 Fire Department Thermal Imaging Cameras (4) (R) 45,000 45,000 Fire Department Jaws of Life Rescue Equipment (R) 40,000 40,000 Fire Department Pickup Truck & Equipment for Brush Firefighting (R 60,000 60,000 Fire Department Emergency Generator - Station #2 (R) 35,000 35,000 Fire Department ATV & Equipment (R) 25,000 25,000 SUBTOTAL - Fire Reserve for Appropriation $355,000 $355,000 * Fire Reserve funds are from ambulance receipts (N) = New, (R) = Replacement, (M) = Maintainence Dept. Capital Budget Committee Request Recommend GRAND TOTAL - Article 9 Routine Capital 4,548,830 $3,041,188 TOTAL - Article 10 Capital Exclusion 500,056 3/23/2015 6
Facility Plan Capital Budget Committee Preliminary Priority Ratings High Priority W.Y. Fire Station - Finish Second Floor Admin & Dispatch Waterways - Revetment Repairs Engineering, Permitting and Construction, 5 Locations D-Y School District - Top Priorities from School Facility Plan Building Improvements and Repairs Medium High Priority Highway, Parks and Police Mechanic Facility Improvements (Buck Island Rd.) New Vehicle Storage, Garage, Workshop and Office Space Sandy Pond Park Improvements Phase 2 Tennis Courts, Pathways, Playground, Parking Athletic Fields Synthetic Field at Homer Park or Sandy Park D-Y School District - Second Level Priorities from School Facility Plan Building Improvements and Repairs Golf Course Improvements - Facility Enhancements beyond what can be supported by golf revenues Flax Pond Improvements Phase 4 - Tennis Courts, Tree Replacement and other Improvements Low Priority Library Building - Addition or New Construction Run Pond Restoration - Culvert Replacement New Restrooms at Smaller Beaches Replace Portable Toilets Police Firing Range Construct New Firing Range 7
FACILITY PLAN: FY2016 - FY2025 Division / Project Funding Source FY2016 Recommend FY2016 FY2017 COMMUNITY SERVICES Golf Bass Rvr Course and Facility Renovations Golf Ent. - 125,000 125,000 30,000 Bayberry Hills Course and Facility Renovations Golf Ent. - 0 4,000,000 Bayberry Hills Course and Facility Renovations 1,100,000 Library New Library Building / Addition New Library Building / Addition State Grant Natural Resources Run Pond Restoration 1,500,000 0 Waterways Improvements 1,500,000 0 1,000,000 Parks & Recreation Flax Pond Improvements Flax Pond Improvements 1,200,000 Sandy Pond Improvements Athletic Fields - Synthetic turf 800,000 Sailing Center & Fleet Rehab 100,000 100,000 Miscellaneous Park & Beach Facilities 217,500 217,500 FIRE DEPARTMENT West Yarmouth Fire Station Construction POLICE DEPARTMENT Indoor Firing Range 1,500,000 PUBLIC WORKS Central DPW Facility - Design \ Construction 6,000,000 Septage Treatment Plant Septage Ent. - Wastewater Design & Construction DENNIS-YARMOUTH REGIONAL SCHOOL DISTRICT Mattacheese Middle School / State SBAB Grant 17,703,801 0 M.E. Small Elementary School / State SBAB Grant Station Ave Elementary School / State SBAB Grant D-Y High School 1,016,046 GRAND TOTAL 23,046,301 442,500 14,746,046 FUNDING SOURCES SUBTOTAL - Gen. Fund $21,503,801 $0 $9,516,046 SUBTOTAL - Golf Enterprise $125,000 $125,000 $4,030,000 SUBTOTAL - Septage Enterprise Receipts $0 $0 $0 SUBTOTAL - Grants & CPA (Incl. Ch. 90) $1,200,000 $100,000 $1,200,000 GRAND TOTAL $22,828,801 $225,000 $14,746,046 NOTES: --Excluded from this schedule are non-borrowed items paid on a cash basis. See Capital Improvement Plan Detail for an itemization of these non-borrowed 8
FACILITY PLAN: FY2016 - FY2025 Division / Project COMMUNITY SERVICES Golf Bass Rvr Course and Facility Renovations Bayberry Hills Course and Facility Renovations Bayberry Hills Course and Facility Renovations Library New Library Building / Addition New Library Building / Addition Natural Resources Run Pond Restoration Waterways Improvements Funding Source Golf Ent. - Golf Ent. - State Grant FY2018 FY2019 FY2020 2,500,000 500,000 500,000 500,000 Parks & Recreation Flax Pond Improvements Flax Pond Improvements Sandy Pond Improvements 2,400,000 1,500,000 150,000 Athletic Fields - Synthetic turf Sailing Center & Fleet Rehab Miscellaneous Park & Beach Facilities FIRE DEPARTMENT West Yarmouth Fire Station Construction POLICE DEPARTMENT Indoor Firing Range PUBLIC WORKS Central DPW Facility - Design \ Construction Septage Treatment Plant Septage Ent. - 5,000,000 Wastewater Design & Construction DENNIS-YARMOUTH REGIONAL SCHOOL DISTRICT Mattacheese Middle School M.E. Small Elementary School / State SBAB Grant / State SBAB Grant 5,496,795 Station Ave Elementary School / State SBAB Grant D-Y High School GRAND TOTAL 5,400,000 7,000,000 6,146,795 FUNDING SOURCES SUBTOTAL - Gen. Fund SUBTOTAL - Golf Enterprise SUBTOTAL - Septage Enterprise Receipts SUBTOTAL - Grants & CPA (Incl. Ch. 90) $500,000 $500,000 $5,996,795 $2,500,000 $0 $0 $0 $5,000,000 $0 $2,400,000 $1,500,000 $150,000 GRAND TOTAL $5,400,000 $7,000,000 $6,146,795 NOTES: --Excluded from this schedule are non-borrowed items paid on a cash basis. See Capital Improvement Plan Detail for an itemization of these non-borrowed 9
FACILITY PLAN: FY2016 - FY2025 Division / Project COMMUNITY SERVICES Golf Bass Rvr Course and Facility Renovations Bayberry Hills Course and Facility Renovations Bayberry Hills Course and Facility Renovations Library New Library Building / Addition New Library Building / Addition Natural Resources Run Pond Restoration Waterways Improvements Parks & Recreation Flax Pond Improvements Flax Pond Improvements Sandy Pond Improvements Athletic Fields - Synthetic turf Sailing Center & Fleet Rehab Miscellaneous Park & Beach Facilities FIRE DEPARTMENT West Yarmouth Fire Station Construction POLICE DEPARTMENT Indoor Firing Range PUBLIC WORKS Central DPW Facility - Design \ Construction Septage Treatment Plant Wastewater Design & Construction DENNIS-YARMOUTH REGIONAL SCHOOL DISTRICT Mattacheese Middle School M.E. Small Elementary School Station Ave Elementary School D-Y High School GRAND TOTAL Funding Source Golf Ent. - Golf Ent. - State Grant Septage Ent. - / State SBAB Grant / State SBAB Grant / State SBAB Grant FY2021 FY2022 FY2023 FY2024 4,200,000 2,800,000 1,500,000 500,000 500,000 500,000 1,250,000 150,000 1,850,000 2,199,733 8,750,000 2,150,000 2,350,000 2,199,733 FUNDING SOURCES SUBTOTAL - Gen. Fund SUBTOTAL - Golf Enterprise SUBTOTAL - Septage Enterprise Receipts SUBTOTAL - Grants & CPA (Incl. Ch. 90) $4,700,000 $500,000 $500,000 $2,199,733 $0 $1,500,000 $0 $0 $0 $0 $0 $0 $4,050,000 $150,000 $1,850,000 $0 GRAND TOTAL $8,750,000 $2,150,000 $2,350,000 $2,199,733 NOTES: --Excluded from this schedule are non-borrowed items paid on a cash basis. See Capital Improvement Plan Detail for an itemization of these non-borrowed 10
CAPITAL IMPROVEMENT PLAN DETAIL: FY2016 - FY2020 Includes all Department requests excluding Facility Plan Funding Adopted Request Recommend Request Request Request ITEM/PROJECT Source FY2015 FY2016 FY2016 FY2017 FY2018 FY2019 COMMUNITY SERVICES DEPARTMENT Golf Tractor 50 HP C Equipment Replacement C 145,000 260,000 145,000 260,000 280,000 280,000 subtotal 145,000 260,000 145,000 260,000 280,000 280,000 Information Technology Licensing & Permits Application A Document Scanning A 75,000 75,000 Phone System Replacement A 150,000 Hardware & Software Replacements & Upgrades A 0 115,000 60,000 55,000 55,000 55,000 subtotal 0 190,000 135,000 55,000 205,000 55,000 Natural Resources - DNR Vehicle & Rolling Stock Replacement A 40,000 42,000 42,000 Boat and boat engine replacements A 40,000 205,000 100,000 89,000 28,000 208,000 Mowers A 30,000 30,000 Navigation Buoys A 25,000 0 25,000 Waterways Dredging & Beach Nourishment A 50,000 100,000 50,000 75,000 125,000 75,000 Waterways Dredging - Permitting New Areas A 75,000 75,000 Boat ramp repairs and upgrades A 75,000 Marina Improvements/Dock Replacements A 45,000 75,000 Erosion Control A 50,000 50,000 subtotal 90,000 455,000 255,000 354,000 195,000 475,000 Parks & Recreation Boat and/or Motor replacements A 20,000 Vehicle Replacements A 196,000 80,000 71,000 45,000 Equipment Replacements A 10,000 10,000 10,000 10,000 10,000 subtotal $10,000 $226,000 $90,000 $81,000 $55,000 $0 11
CAPITAL IMPROVEMENT PLAN DETAIL: FY2016 - FY2020 Includes all Department requests excluding Facility Plan Funding Adopted Request Recommend Request Request Request ITEM/PROJECT Source FY2015 FY2016 FY2016 FY2017 FY2018 FY2019 Cemeteries Vehicle & Equipment Replacements A 55,000 10,000 50,000 35,000 35,000 10,000 Vehicle & Equipment Replacements - from Perpetuity D 30,000 30,000 subtotal 55,000 40,000 80,000 35,000 35,000 10,000 Town Clerk Voting Booths & Election Signs A 30,000 subtotal 0 0 0 30,000 0 0 FIRE DEPARTMENT Ambulance Replacements B 270,000 250,000 300,000 Personal Protective Equipment B 50,000 Radio equipment (Replace) B 30,000 30,000 Staff Vehicles B 115,000 115,000 105,000 50,000 Building repairs B 25,000 35,000 35,000 50,000 50,000 Self-Contained Breathing Aparatus B 80,000 Other Equipment B 180,000 180,000 20,000 20,000 Information Technology Software/Hardware B 25,000 25,000 Boats & Engines B 20,000 Rescue Pumper (Replace 1986 Pumper) B 200,000 400,000 Tower Ladder B 300,000 subtotal 365,000 355,000 355,000 685,000 500,000 700,000 POLICE DEPARTMENT Police Vehicles w/ ancillary equipment A 250,000 308,000 231,000 316,000 313,000 283,000 Body Armor replacement A 82,500 35,000 85,000 Duty Weapons & ancillary equipment A 21,000 135,000 110,000 40,000 45,000 Information Technology, Office Furnishing & Equipment A 146,500 165,000 0 45,000 80,000 Portable Radio Replacement A Traffic & Speed Monitor A 15,000 subtotal 500,000 608,000 341,000 401,000 488,000 368,000 12
CAPITAL IMPROVEMENT PLAN DETAIL: FY2016 - FY2020 Includes all Department requests excluding Facility Plan Funding Adopted Request Recommend Request Request Request ITEM/PROJECT Source FY2015 FY2016 FY2016 FY2017 FY2018 FY2019 PUBLIC WORKS DEPARTMENT Facilities Building Maintenance Improvements A 80,000 290,000 170,000 200,000 200,000 200,000 Town Hall Renovations A 175,000 0 HVAC - Various Buildings A 25,000 55,000 55,000 30,000 30,000 30,000 Vehicle Replacements A 55,000 55,000 Design & Engineering for Capital Facilities A Equipment & Furnishings Replacements A 10,000 Highway Facility - Street Sweeping Containment (BUD) A 50,000 Carpet & Flooring Replacement A 15,000 40,000 subtotal $120,000 $625,000 $280,000 $280,000 $230,000 $230,000 Engineering GPS Equipment A 70,000 Plotter/Scanner A 15,000 Vehicle Replacement A 30,000 30,000 subtotal 0 45,000 0 30,000 70,000 0 Highway Roadway and Parking Lot Paving, Sealing & Painting A 1,127,500 1,155,688 1,155,688 1,184,580 1,214,194 1,244,549 Ch. 90 State Aid for Roadwork F 896,000 1,282,331 1,282,331 1,282,331 1,282,331 1,282,331 Stormwater (included in Roadway + Ch 90 above) A --------- --------- --------- --------- --------- --------- Vehicles & Heavy Equipment A 280,000 502,000 309,500 221,000 251,000 265,000 Other Equipment A 50,000 Bridge Repair A 0 subtotal 2,353,500 2,940,019 2,747,519 2,687,911 2,747,525 2,791,880 Waste Management Sanitation Vehicles & Heavy Equipment A 20,000 40,000 40,000 150,000 150,000 Truck Scale Replacement A 70,000 subtotal 20,000 40,000 40,000 70,000 150,000 150,000 13
CAPITAL IMPROVEMENT PLAN DETAIL: FY2016 - FY2020 Includes all Department requests excluding Facility Plan Funding Adopted Request Recommend Request Request Request ITEM/PROJECT Source FY2015 FY2016 FY2016 FY2017 FY2018 FY2019 Water Water Meter Replacement E 75,000 Distribution Improvements E 100,000 100,000 100,000 100,000 Undersized Main Replacement E 100,000 100,000 100,000 100,000 Repairs to the System E 100,000 100,000 100,000 100,000 Well Inspection, Redevelopment and Ancillary Equipment E 150,000 152,000 155,040 158,141 Water Storage Tank Painting, Inspections E 500,000 260,000 260,000 260,000 260,000 260,000 Vehicle & Equipment Replacement E 126,000 216,500 216,500 132,000 134,000 30,000 Security Systems E 93000 Generator for wells and mains E 415,000 415,000 Other Equipment E 10,000 20,000 20,000 20,000 Engineering Services E 10,000 10,000 subtotal 1,161,000 901,500 901,500 957,000 869,040 768,141 DENNIS-YARMOUTH SCHOOL DISTRICT Security System Upgrades Phase 3 A 67,188 Maintenance Fencing - District A 20,086 See Facility Plan for D-Y Building Renovations Building Maintenance Improvements (See Facility Plan ) A 85,688 subtotal 0 172,962 0 0 0 0 GRAND TOTAL ALL DEPARTMENTS 4,819,500 6,858,481 5,370,019 5,925,911 5,824,565 5,828,021 FUNDING SOURCES (sum of requests by funding source - not an indication of amounts available) A. General Fund - Cash Capital (Tax Levy + Free Cash) $2,252,500 $4,029,650 $2,656,188 $2,741,580 $2,893,194 $2,797,549 B. Fire Reserve for Appropriation $365,000 $355,000 $355,000 $685,000 $500,000 $700,000 C. Golf Enterprise Fund $145,000 $260,000 $145,000 $260,000 $280,000 $280,000 D. Cemetery Perpetuity $0 $30,000 $30,000 $0 $0 $0 E. Water Special Revenue $1,161,000 $901,500 $901,500 $957,000 $869,040 $768,141 F. Grants $896,000 $1,282,331 $1,282,331 $1,282,331 $1,282,331 $1,282,331 GRAND TOTAL $4,819,500 $6,858,481 $5,370,019 $5,925,911 $5,824,565 $5,828,021 14