Invitation to Bid NOTICE IS HEREBY GIVEN that sealed bids will be received by Purchasing at their fice in the Whatcom County Administrative Services Finance Office in Whatcom County Courthouse, 311 Grand Avenue Suite 503, Bellingham WA 98225 for the following: RENTAL RATES FOR MAINTENANCE & CONSTRUCTION EQUIPMENT WITHOUT OPERATORS UNTIL: 2:30 PM Tuesday, April 4, 2017 At which time and place they will be publicly opened and the names the submitters will be identified. All bidders and any other interested people are invited to be present. Late submittals will not be considered. Whatcom County is requesting bids from firms and individuals who are interested in making their maintenance and construction equipment available to the County at various job locations on an occasional basis as needed, during the period May 1, 2017 through April 30, 2018. The County intends to compile a list available equipment from bids submitted. When equipment is needed, the County will select it for rental from the list, based on availability and suitability for the need, with preference to low bidders. All responsive and responsible bids will be accepted. A list available equipment will be compiled from bids submitted. This bid is for equipment only. Bid forms and specifications may be obtained from the Purchasing Office, contact FN_Purchasing@co.whatcom.wa.us (preferred), or phone (360) 778-5330. Whatcom County reserves the right to reject any or all bids, and to waive any irregularities. Publication Dates: March 15 & 22, 2017. Invitation Whatcom Co
Specifications and Instructions to Bidders Whatcom County is requesting bids from firms and individuals who are interested in making their maintenance and construction equipment available to the County at various job locations on an occasional basis as needed, during the period May 1, 2017 through April 30, 2018. The County intends to compile a list available equipment from bids submitted. When equipment is needed, the County will select it for rental from the list, based on equipment availability and suitability for the need, with preference to low bidders. Whatcom County may need to rent some this equipment, particularly trucks, excavators, or loaders, during emergency circumstances such as snowstorms or floods. All bidders should be aware that the equipment could be used almost continually under arduous conditions for the duration a storm or flood. To be considered, bidders must supply the information requested on the attached bid response form, including: Make and Model available Equipment location Prices by the hour, week and month. This bid is for the rental equipment only. Provide an hourly or lump sum flat rate for the cost delivery. This is to include both mobilization and demobilization the equipment to and from the job location within Whatcom County, unless otherwise authorized in advance. All other conditions for rental must be written on the form, except for Washington State Sales Tax. The County will pay sales tax on rental equipment, but do not include sales tax in quoted prices. Prices quoted are to apply under conditions continuous usage. All equipment must be in first-class condition. Whatcom County reserves the right to inspect equipment prior to any rental order. The County may credit against rental payments any down time due to equipment malfunction that is not the result County usage. All service and maintenance costs (excludes fueling) will be the responsibility the equipment owner on equipment bid. The same piece equipment may be listed in multiple groups if it has attachments that would make its use applicable to other groups. Bidders may make equipment inventory adjustments during the year. Any changes to the equipment list must be made in writing and such correspondence sent to Purchasing. Page 1 22 Whatcom Co
Bids are requested for the following types equipment: Group Equipment Group Equipment 1 Gravel Dump Truck 22 Layton Box 2 Rock Dump Truck 23 Pavement Pulverizer 3 Side Dump Truck 24 Self-Loading Ditch Cleaner 4 Lowboy and Pup Trailer 25 Hydro-seeder 5 Semi Bottom Dump Truck 26 Backhoes 6 Off-Road Dump Truck 27 Tractor Mounted Mower & Brushcutter 7 Front End Loader 28 Skid Steer Mounted Mower & Brushcutter 8 Road Grader 29 Roadside Mower 9 Dozer 30 Walking Leg Type H D Brushcutter 10 Excavator 31 Sewer Jet 11 Mini Excavator w/angle Blade 32 Water Truck 12 Mini Excavator w/6-way Blade 33 Dust Retardant Truck 13 Track-type Ditching Excavator 34 Utility Boring Machine 14 Log Loader 35 Under Bridge Inspection Equipment 15 Scraper 36 Snow Removal Equipment 16 Shoulder Spreader 37 Man Lift 17 Broom 38 Gas Powered Breaker-Rock Drill 18 Roller 39 Forklift 19 Mobile Crane 40 Trailer 20 Pile Driver 41 Miscellaneous 21 Dragline or Clam Any additional equipment available for use may be fered by listing it on attached sheets paper. Include prices and any other conditions rental, and submit attached sheets with the bid. Prices quoted are to remain firm on any call during the period May 1, 2017 through April 30, 2018, subject to regulatory revision, if applicable. All bidders must provide pro current liability insurance in force by submitting a copy the applicable insurance certificate with their bid. Bids not meeting this requirement will not be considered. Bidders must notify the County if their insurance is cancelled during the period May 1, 2017 through April 30, 2018. Pro insurance must include the following minimum coverages: General liability insurance, naming County as additional insured with contractors insurance being primary and non-contributory with a waiver subrogation. Minimum limits: Property damage, $500,000 per occurrence; Bodily injury, $1,000,000 per occurrence. All equipment must be properly licensed in full conformity with state and local laws and regulations. Equipment owners must notify the County if required licenses are suspended or cancelled. Trucks must be properly inspected in full conformity with state and local laws and regulations. Owners must notify the County if equipment fails to pass inspection. Trucks rented to haul rip-rap rock larger than 2 foot minus must have a rock gate rather than a regular tailgate. Page 2 22 Whatcom Co
SPECIAL CIRCUMSTANCES Generally, the County will select the supplier submitting the lowest bid price for the specific material needed. However, under special circumstances, the County may select the supplier or suppliers that best meet the requirements for that particular job based on criteria other than lowest bid price. Special circumstances which may be considered include: Differences in ability to deliver Delivery time Availability equipment Special loading or unloading conditions Total cost including transport and or labor, if not included with bid item Performance the delivered equipment Location the source Coordination with other equipment required from the same owner Proximity to the delivery point SUBMITTAL To be accepted, bids must be signed and filled out clearly and legibly in ink or typed. Original documents must be submitted. Submit bid in a sealed package, plainly marked on the outside as follows: Bidders name and address Equipment Rental Rates Send or deliver the sealed package to: Attn: Sara Winger, Purchasing Coordinator Whatcom County AS Finance 311 Grand Avenue Suite 503 Bellingham WA 98225 Whatcom County does not consider faxed or emailed bids. Responses must be received no later than 2:30 PM on Tuesday April 4, 2017. Bids arriving after that time will not be considered. It is the bidder s responsibility to deliver the bid to the proper address by the assigned time. Whatcom County accepts no responsibility for misdirected or lost bids. The include a list the equipment that the County tends to rent most frequently. Please use these forms for specific equipment listed. Bidders are requested to provide a price list other available rental equipment. For questions, please contact John De Lappe, email jdelappe@co.whatcom.wa.us, or phone (360) 778-6408. Page 3 22 Whatcom Co
Signature Bidder/Company Name (print or type) Address Phone Cell Fax Email Occasionally other governmental agencies, including the State and the small towns in Whatcom County need to rent maintenance & construction equipment for local jobs. The County desires to make the rates specified in this bid available (see RCW 39.34, Interlocal Cooperation Act) to other agencies if requested. Please indicate by checking the box to the right, if the rates you bid apply to other agencies as well as to Whatcom County. Page 4 22 Whatcom Co
Please indicate the groups that you are fering prices for: Group Type Equipment 1 Gravel Dump Truck 2 Rock Dump Truck 3 Side Dump Truck 4 Lowboy and Pup Trailer 5 Semi Bottom Dump Truck 6 Off-Road Dump Truck 7 Front End Loader 8 Road Grader 9 Dozer 10 Excavator 11 Mini Excavator w/angle Blade 12 Mini Excavator w/6-way Blade 13 Track-type Ditching Excavator 14 Log Loader 15 Scraper 16 Shoulder Spreader 17 Broom 18 Roller 19 Mobile Crane 20 Pile Driver 21 Dragline or Clam 22 Layton Box 23 Pavement Pulverizer 24 Self-Loading Ditch Cleaner 25 Hydro-seeder 26 Backhoes 27 Tractor Mounted Mower & Brushcutter 28 Skid Steer Mounted Mower & Brushcutter 29 Roadside Mower 30 Walking Leg Type H D Brushcutter 31 Sewer Jet 32 Water Truck 33 Dust Retardant Truck 34 Utility Boring Machine 35 Under Bridge Inspection Equipment 36 Snow Removal Equipment 37 Man Lift 38 Gas Powered Breaker-Rock Drill 39 Forklift 40 Trailer 41 Miscellaneous Check Here (if fering prices) Page 5 22 Whatcom Co
Rates are for rental equipment only. The equipment listed is that which the County has most frequently had a need for. It is acceptable to attach additional sheets with rental prices for equipment other than that listed on these pages. To be considered the following forms must be completed. Providing a separate list for the items listed on these response forms is not acceptable. Name Bidder/Company GROUP 1 GRAVEL DUMP TRUCK Legal Yardage 10-yard 3-Axle Dump Truck 12-yard 4-Axle Dump Truck 18-yard 5-Axle Dump Truck & Pony Trailer 22-yard 7-Axle Dump Truck & Pony Trailer End Dump Tubs (greater than 15 yards) GROUP 2 ROCK DUMP TRUCK Legal Yardage 10-yard 3-Axle Dump Truck 12-yard 4-Axle Dump Truck End Dump Tubs (greater than 15 yards) Page 6 22 Whatcom Co
Name Bidder/Company GROUP 3 SIDE DUMP TRUCK Legal Yardage 10-yard 3-Axle Dump Truck 12-yard 4-Axle Dump Truck 18-yard 5-Axle Dump Truck & Pony Trailer 22-yard 7-Axle Dump Truck & Pony Trailer End Dump Tubs (greater than 15 yards) Group 4 LOWBOY & PUP TRAILER Legal Yardage Lowboy Trailer Pup Trailer 2-Axle 3-Axle 4-Axle Pup Trailer with Truck 2-Axle 3-Axle 4-Axle Page 7 22 Whatcom Co
Name Bidder/Company GROUP 5 SEMI-BOTTOM DUMP TRUCK Legal Yardage 18-yard Belly Dump 2-Axle Trailer 20-yard Belly Dump 3-Axle Trailer GROUP 6 OFF-ROAD DUMP TRUCK Legal Yardage Page 8 22 Whatcom Co
Name Bidder/Company GROUP 7 FRONT END LOADER Legal Yardage Mobilization 2-cubic yard 3-cubic yard 4-cubic yard 5-cubic yard GROUP 8 ROAD GRADER Size by Weight & Size by Weight Page 9 22 Whatcom Co
Name Bidder/Company GROUP 9 DOZER & Weight Rippers Yes/No D-3 D-6 D-7 D-8 GROUP 10 EXCAVATOR & Unit Weight Bucket Size Lift Capacity Thumb Yes/No 4,000 lb. Page 10 22 Whatcom Co
Name Bidder/Company GROUP 11 121 KUBOTA MINI EXCAVATOR with ANGLE BLADE Unit Weight Lift Capacity GROUP 12 121 KUBOTA MINI EXCAVATOR with 6-WAY BLADE Unit Weight Lift Capacity GROUP 13 TRACK-TYPE DITCHING EXCAVATOR ½ Yard ¾ Yard Page 11 22 Whatcom Co
Name Bidder/Company GROUP 14 LOG LOADER with HYDRAULIC GRAPPLE Rippers Yes/No GROUP 15 SCRAPER Unit Weight Yardage GROUP 16 SHOULDER SPREADER Unit Weight Yardage Page 12 22 Whatcom Co
Name Bidder/Company GROUP 17-A BROOM, REGENERATIVE AIR SWEEPER, VACUUM TRUCK SWEEPER, SELF-PROPELLED BROOM GROUP 17-B BROOM, SIDE CAST with CAB GROUP 18-A ROLLER - STEEL Unit Weight Roller Width Vibrator Yes/No? Page 13 22 Whatcom Co
Name Bidder/Company GROUP 18-B ROLLER - PNEUMATIC Unit Weight Roller Width GROUP 18-C ROLLER - SHEEPSFOOT Unit Weight Roller Width GROUP 19 MOBILE CRANE Size in Tons Boom Length Page 14 22 Whatcom Co
Name Bidder/Company GROUP 20 PILE DRIVER Size GROUP 21 DRAGLINE OR CLAM Size GROUP 22 LAYTON BOX Size Page 15 22 Whatcom Co
Name Bidder/Company GROUP 23 PAVEMENT PULVERIZER GROUP 24 SELF-LOADING DITCH CLEANER GROUP 25 HYDRO-SEEDER Size by Gallons Page 16 22 Whatcom Co
Name Bidder/Company GROUP 26 BACKHOE GROUP 27 TRACTOR MOUNTED MOWER & BRUSH CUTTER Type Rotary/Rear Mount Reach Length Flail/Rear Mount Rotary/Shoulder Flail/Shoulder Rotary/Long-arm Flail/Long-arm Page 17 22 Whatcom Co
Name Bidder/Company GROUP 28 SKID-STEER MOUNTED MOWER & BRUSH CUTTER Reach Length GROUP 29 ROADSIDE MOWER Reach Length GROUP 30 WALKING LEG-TYPE HEAVY DUTY BRUSH CUTTER Page 18 22 Whatcom Co
Name Bidder/Company GROUP 31 SEWER JET GROUP 32 WATER TRUCK GROUP 33 DUST RETARDANT TRUCK Page 19 22 Whatcom Co
Name Bidder/Company GROUP 34 UTILITY BORING MACHINE GROUP 35 UNDER BRIDGE INSPECTION EQUIPMENT GROUP 36 SNOW REMOVAL EQUIPMENT Type Equipment and Page 20 22 Whatcom Co
Name Bidder/Company GROUP 37 MAN LIFT Type Equipment and and Capacity GROUP 38 GAS POWERED BREAKER-ROCK DRILL Type Equipment and GROUP 39 FORKLIFT Type Equipment and and Weight 10,000 lb. Page 21 22 Whatcom Co
Name Bidder/Company GROUP 40 TRAILER Type Equipment and Make & Model GVWR Length Hitch Fixed Tilt Lowboy GROUP 41 MISCELLANEOUS EQUIPMENT Type Equipment and Page 22 22 Whatcom Co