FOR COUNCIL: February 23, 2015

Transcription

1 FOR COUNCIL: February 23, 2015 SUBJECT: Purchase of Sewer Cleaning Truck using the National Joint Powers Alliance joint purchasing Contract Number FSC and request to approve a Budget Amendment in the FY 2014 Capital Lease in the FY 2015 Budget for the purchase RECOMMENDATION/MOTION: Recommend that the purchase of one (1) Vactor 2100 Plus using the National Joint Powers Alliance joint purchasing Contract Number FSC with Coe Equipment Inc., from Rochester, Illinois for the amount of $312,403 be approved and recommend that the Budget Amendment Ordinance be passed and the Mayor and City Clerk be authorized to execute the necessary documents. STRATEGIC PLAN LINK: Goal 1: Financially Sound City Providing Quality Basic Services. STRATEGIC PLAN SIGNIFICANCE: Objective Id. cost-effective, efficient manner. City services delivered in the most BACKGROUND: The Street and Sewer Division currently has a 2004 International 7400 with a Vactor sewer cleaning body that was due to be replaced last FY14. Due to budget concerns this purchase was delayed. This unit is used in the daily operation of the Streets and Sewer Division. It is used to clean storm water inlets during heavy rains or snow melt off. It is used in emergencies to clean blockages in City owned sewer pipes that are causing backups in resident's homes. It is utilized in the 30, 60, 90 day maintenance program of the sewer and storm water drainage systems. The program consists of Sewer Cleaning: Catch Basin Cleaning: Jet Rodding/Jet Flushing of sewer lines: Wet Well/Lift Station maintenance: and Storm Line Cleaning. The City's Vactor Sewer Truck has serviced a total of 60,180 feet of sanitary sewer lines in the month of January The maintenance cost to date for this unit is $194, The unit has had engine issues with the engine. Staff has replaced the head gasket, turbo, water pump, injectors, and thermostat. The fuel tank and body debris screen have rusted through and been repaired. The unit has had steering, A/C, and electrical problems. The body has had issues with the jet rodder pump, front hose reel, and the extendable boom. Staff has also priced this unit using the State of Minnesota Venture Contract number with a cost of $383, and the (SPC) Suburban Purchasing Cooperative Contract number 127 with a cost of $379, National Joint Powers Alliance (NJP A) is a public agency that serves as a member focused cooperative for over 50,000 member agencies nationally. NJP A offers a multitude of cooperatively contracted products, equipment and service opportunities to education and government entities throughout the country.

2 COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED: None FINANCIAL IMPACT: Streets and Sewer Division of the Public Works Department had $306, budgeted last fiscal year in FY 2014 Capital Lease-Capital Outlay Licensed Vehicles ( ) the replacement unit will cost $312,403 the value for the trade in unit is $65,000. Respectfully submitted for Council consideration. Prepared by: Reviewed by: Financial & Budgetary review by: Legal review by: Rob Krones - Superintendent of Pleet Maintenance Steve Rasmussen, Assistant City Manager Chris Tomerlin, Budget Analyst Carla Murillo, Budget Manager Jeffrey R. Jurgens, Corporation Counsel Recommended by: David A. Hales City Manager Attachments: Attachment 1. Ordinance Attachment 2. Sewer Truck Attachment 3. Exhibit 1 Attachment 4. NJP A Proposal Motion: That the purchase of one (1) Vactor 2100 Plus using the National Joint Powers Alliance joint purchasing Contract Number FSC with Coe Equipment Inc., from Rochester, Illinois for the amount of $312,403 be approved and recommend that the Budget Amendment Ordinance be passed and the Mayor and City Clerk be authorized to execute the necessary documents. Seconded by: ~n ~YY'-~ Aye Nay Other Aye Nay Other,,, Alderman Black Alderman Painter Alderman Fruin Alderman Sage,,.,. -- Alderman Hauman Alderman Schmidt Alderman Lower,/ Alderman Steams Alderman Mwilambwe r/ Mayor Renner

3 Exhibit 1 Account# Fund Account Description Amount Amount Capital Lease Police-Capital Outlay Licensed Vehicle Net Budget lncrease/(decrease): $377, $377, $312, $312,403.00

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5 Presents a Proposal Summary of the 2100 Plus Combination Single Engine Dual Stage Sewer Cleaner with Hydrostatic Driven Vacuum System Mounted on a Heavy Duty Truck Chassis for City of Bloomington Bloomington, Illinois Quote Number: of 7 Brad Franklin Tel:

6 List Summary...:_._...,,,,,,,,, i,i,,,,,,,,,,,,,.,,,,,,,,, ~Jf'.),i.rJf r;)j}f;igj(f;{/fi(\19't:;:11;1;j/,,,,,. '"'",,.,,,, i>''.'" :I t:ij,;[t,j:f\'/., Y:> >n~~: /)'/"):...{>)i;;,_;-;;,.,,,,,.,;ii'.',, i,1,,,,,,,, Plus Single Engine Fan, DUal Stage, 15 yrd Debris, Combo 1 Additional Water, 1500 Gal Total (15 vrd) 1 Vacuum Sinqle Enqine - Dual Staqe Fan 1 80 GPM/2500 PSI in lieu of 60 GPM/ Customer Supplied Chassis Modification Charge 1 Under Engine Toolbox 1 Aluminum Fenders 1 Mud Flaps 1 Electric/Hydraulic Four Way Boom 1 Color Coded Sealed Electrical System 1 Remote Pendant Control With 35' Cord 1 Vansco Electronic Package 1 Double Acting Hoist Cylinder 1 Handgun Assembly w/35' x 1/2" Hose w/quick Disconnects 1 Ex-Ten Steel Cvlindrical Debris Tank 1 Flexible Hose Guide 1 r3) Nozzles with Carbide Inserts w/rack 1 Suction Tube Storaqe - 4 Pipe 1 1" Nozzle Pipe 1 Flat Rear Door w/hydraulic Locks 1 Dual Stainless Steel Float Shut Off System 1 Debris Body Vacuum Relief System 1 Debris Deflector Plate 1 60" Dump Height 1 Additional Water Tank Siqht Gauqe 1 Liquid Float Level Indicator 1 3" Water Pump w/3" Drain Valve 1 Performance Package 1 l" Water Relief Valve 1 Midship Handgun Coupling 1 Side Mounted Water Pump 1 Hose Wind Guide (Dual Roller), Manual 1 Additional Hose Footaqe Counter, Rear of Hose Reel, Included w/diqital Counter 1 Hose Reel Manual Hyd Extend/Retract 1 Hose Reel Chain Cover 1 Hydraulic Extendinq 15", Rotating Hose Reel, l" x 800' Capacity 1 rrachometer/chassis Engine w/hourmeter 1 Water Pump Hour Meter 1 PTO Hour Meter 1 Circuit Breakers Quote Number: of 7

7 1 LED Lights, Clearance, Back-up, Stop, Tail & Turn 1 lfow Hooks, Front 1 lfow Hooks, Rear 1 Electronic Back-Up Alarm 1 8" Vacuum Pipe Packaqe 1 Emerqency Flare Kit 1 Fire Extinguisher 5 Lbs. 1 Module Paint, DuPont Imron Elite - Wet on Wet 1 Debris Body Washout 1 6" Rear Door Butterfly Valve, 3:00 position 1 Full Rear Door Swinging Screen 1 Pump Off Ports Only 1 Centrifugal Separators (Cyclones) 1 Foldinq Pipe Rack Curbside 1 Foldinq Pipe Rack Streetside 1 Rear Door Splash Shield 1 Lube Manifold 1 Plastic Lube Chart included with Lube Manifold 1 Low Water Light w/alarm and Water Pump Flow Indicator 1 3" Y-Strainer at Passenqer Side Fill, in lieu of 2", with 25' Fill Hose deq. 10ft TelescoPinq Boom 1 Front Joystick Boom Control 1 Boom Hose Storaqe, Post 1 Bellypack Wireless Controls, including hose reel controls 1 Cold Weather Recirculator, PTO Driven 25 GPM 1 Jet Rodder Water System Accumulator 1 600' x 1" Shark Sewer Hose 3000 PSI in lieu of STD 1 Hose Wind Guide (Dual Roller) Auto, Indexinq 1 Diqital Hose Footaqe Counter 1 Handgun Hose Reel w/spring Retract 1 Rodder Pump Drain Valves 1 Rear Directional Control, Split LED Arrow Traffic Controller 10 Liqhts 1 Hand Light w/retractable Reel 1 DOT 3 Lighting Package, 6 Federal Signal Strobe Lights 1 Worklights (2), LED, Telescoping Boom 1 Workliqht, LED, Operators Station 1 Camera System Front and Rear 1 Safetv Cone Storaqe Rack - Post Stvle 1 lfoolbox Behind Cab 1 rroolbox, Driver Side Subframe, 60w x 20h x 12d 1 Vactor 2100 Plus Body Decal, Multi-Colored 1 Vactor/Guzzler Loqos - Applied 1 Vactor Standard Manual and USB Version Dealer 1 Kenworth T440 6x4 chassis Bloomington Specification Quote Number: of 7

8 1!Chassis Modifications Charges Note: Customer needs to specify paint color and supply codes for chassis and Module. Cab Paint color- Paint code. Module Paint Color - Paint code Factory Price: Less NJPA discount Contract# FSC Kenworth T400 6x4 Chassis Subtotal Trade in Allowance for 2004 Vactor Vin#1HTWGADT34J Total *Title and license to be invoiced separate Price valid for 30 Days from date of 12/10/2014 Proposal Date: 2/11/15 PO NUMBER: PAYMENT TERMS: net 1. Chassis specifications and data codes for customer supplied chassis must be submitted to and approved by Vactor Manufacturing prior to submittal of customer purchase order 2. All prices quoted are in US Dollars unless otherwise noted. 3. Signature indicates customer has checked all Vactor and Chassis options and content. SIGNED BY: Date: Quote Number: of 7

9 LIMITED WARRANTY Limited Warranty. Each machine manufactured by VACTOR/GUZZLER MANUFACTURING (or, "the Company") is warranted against defects in material and workmanship for a period of 12 months, provided the machine is used in a normal and reasonable manner and in accordance with all operating instructions. In addition, certain machines and components of certain machines have extended warranties as set forth below. If sold to an end user, the applicable warranty period commences from the date of delivery to the end user. If used for rental purposes, the applicable warranty period commences from the date the machine is first made available for rental by the Company or its representative. This limited warranty may be enforced by any subsequent transferee during the warranty period. This limited warranty is the sole and exclusive warranty given by the Company. STANDARD EXTENDED WARRANTIES (Total Warranty Duration) 2100 Series. HXX. Series and Jetters 10 years against water tank leakage due to corrosion. nonmettalic water tanks are covered for 5 yrs against any factory defect in material or workmanship Series and HXX only 5 years against leakage of debris tank, centrifugal compressor or housing due to rust-through Series and Jetters 2 years - VactorRodder Pump on all unit serial numbers starting with 13##V#####. Exclusive Remedy. Should any warranted product fail during the warranty period, the Company will cause to be repaired or replaced, as the Company may elect, any part or parts of such machine that the Company's examination discloses to be defective in material or factory workmanship. Repairs or replacements are to be made at the selling Vactor/Guzzler distributor's location or at other locations approved by the Company. In lieu of repair or replacement, the Company may elect, at its sole discretion, to refund the purchase price of any product deemed defective. The foregoing remedies shall be the sole and exclusive remedies of any party making a valid warranty claim. This Limited Warranty shall not apply to (and the Company shall not be responsible for): 1. Major components or trade accessories that have a separate warranty from their original manufacturer, such as, but not limited to, trucks, engines, hydraulic pumps and motors, tires and batteries. 2. Normal adjustments and maintenance services. 3. Normal wear parts such as, but not limited to, oils, fluids, vacuum hose, light bulbs, fuses, gaskets. 4. Failures resulting from the machine being operated in a manner or for a purpose not recommended by the Company. 5. Repairs, modifications or alterations without the express written consent of the Company, which in the Company's sole judgment, have adversely affected the machine's stability, operation or reliability as originally designed and manufactured. 6. Items subject to misuse, negligence, accident or improper maintenance. *NOTE* The use in the product of any part other than parts approved by the Company may invalidate this warranty. The Company reserves the right to determine, in its sole discretion, if the use of non-approved parts operates to invalidate the warranty. Nothing contained in this warranty shall make the Company liable for loss, injury, or damage of any kind to any person or entity resulting from any defect or failure in the machine. THIS WARRANTY SHALL BE IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, ALL OF WHICH ARE DISCLAIMED. This warranty is in lieu of all other obligations or liabilities, contractual and otherwise, on the part of the Company. For the avoidance of doubt, the Company shall not be liable for any indirect, special, incidental or consequential damages, including, but not limited to, loss of use or lost profits. The Company makes no representation that the machine has the capacity to perform any functions other than as contained in the Company's written literature, catalogs or specifications accompanying delivery of the machine. No person or affiliated company representative is authorized to alter the terms of this warranty, to give any other warranties or to assume any other liability on behalf of the Company in connection with the sale, servicing or repair of any machine manufactured by the Company. Any legal action based hereon must be commenced within eighteen (18) months of the event or facts giving rise to such action. The Company reserves the right to make design changes or improvements in its products without imposing any obligation Quote Number: of 7

10 upon itself to change or improve previously manufactured products. -VACTOR VACTOR/GUZZLER MANUFACTURING 1621 S. Illinois Street Quote Number: of 7