University of Peradeniya INVITATION FOR BIDS

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1 University of Peradeniya INVITATION FOR BIDS 1) The Chairman of University Procurement Committee, invites sealed bids from authorized local lessors to procure following vehicles through operational lease method. Motor Cars (sedan type) - (02 Nos.) Vans (15 Seater ) - (02 Nos.) 2) The eligible lessors should be vehicle agents who are franchise holders of world renowned vehicle brands available in Sri Lanka, financial institutions registered under the Central Bank of Sri Lanka, and car rental services (i.e Rent a Car Companies) with at least 10 vehicles in the fleet. 3) Maximum monthly rental ceiling will be Rs.120, (per car) and Rs.170, (per van) as per the provisions made in Public Enterprise Circular No. PED 4 / 2016 (i) dated ) A complete set of Bidding Documents in English language may be purchased by interested bidders upon payment of a non refundable fee Rs. 6,000/= for each Bid to the Shroff, at the Senate Building, University of Peradeniya from 9.00 a.m. to 3.00 p.m. on normal working days from to The bidding documents, can also be downloaded from the University Website Those who are obtaining bidding documents from the University Website should submit the tenders along with a Bank draft drawn in favour of the Registrar, University of Peradeniya for Rs. 6,000/= as the non-refundable fee. 5) Duly completed sealed bids should be delivered with a duplicate to the Chairman University Procurement Committee, University of Peradeniya, Peradeniya by registered post or can be inserted to the tender box kept at the Office of the Registrar University of Peradeniya on or before 1.00 pm on Late bids will be rejected. Bids will be opened on the same day at 1.30 pm at the Conference Room II of University of Peradeniya. The Bidder or his/her Representative can participate at this occasion. 6) All bids should be accompanied a bid security of Rs.144, ( Rupees one hundred fourty four thousand only) for 02 Cars and Rs.204, ( Rupees Two hundred and four thousand only) for 02 Vans obtained from a recognized Commercial Bank of Sri Lanka addressed to the Vice Chancellor, University of Peradeniya, Peradeniya which should valid up to Further information could be obtained from the Assistant Registrar, General Administration Division at University of Peradeniya on Tele / CHAIRMAN UNIVERSITY PROCUREMENT COMMITTEE UNIVERSITY OF PERADENIYA 1

University of Peradeniya APPLICATION FOR PROCURING OF MOTOR CARS & VANS UNDER THE OPERATIONAL LEASE BASIS 1) Name of the Applicant /Company :- 2) National I.

2 University of Peradeniya APPLICATION FOR PROCURING OF MOTOR CARS & VANS UNDER THE OPERATIONAL LEASE BASIS 1) Name of the Applicant /Company :- 2) National I.D Number / Business Registration Number :- 3) Contact Details i) Address :- ii) Telephone No. :- 4) i) Price Schedule - Car 01. Type of Vehicle 02. Engine Capacity, Fuel, Type( Hybrid/Normal) Transmission type (Manual/Automatic/Triptronic/CVT/Hybrid) Fuel consumption km/l ( according to manufacturer s specification) 05. Brand 06. Colour 07. Status of the Vehicle : Brand New or Not 08. If not brand new, present reading of milo meter 09. Options available 10. Maximum Monthly Rental (Rs.) 11. Remarks Name :- Signature of the bidder Date :- Rubber Stamp of the Company 2

3 4) ii) Price Schedule - Van 01. Type of Vehicle Seating capacity High roof / normal Air conditioning option(normal dual AC/distributed type) 02. Engine Capacity, Fuel, Type( Hybrid/Normal) 03 Transmission type 04. Fuel consumption km/l ( according to manufacturer s specification) 05. Brand 06. Colour 07. Status of the Vehicle : Brand New or Not If not brand new, present reading of milo meter Options available (Indicate all the available options) 10. Maximum Monthly Rental (Rs.) 11. Remarks Name :- Signature of the bidder Date :- Rubber Stamp of the Company 3

4 University of Peradeniya PROCURING OF MOTOR CARS & VANS UNDER THE OPERATIONAL LEASE BASIS 1) The Chairman of University Procurement Committee, invites sealed Bids from authorized local lessors to procure following vehicles for a period of five year. Motor Cars (Sedan type) - (02 Nos.) Vans (15 Seater ) - (02 Nos.) 2) The eligible lessor should be vehicle agents who are franchise holders of world renowned Vehicle brands available in Sri Lanka, Financial Institutions registered under the Central Bank of Sri Lanka, and car rental services (i.e. Rent a Car Companies) with at least 10 vehicles in the fleet. 3) Duly completed sealed bids should be delivered with a duplicate to Chairman University Procurement Committee, University of Peradeniya, Peradeniya by registered post or can be inserted to the tender box kept at the Office of Registrar on or before 1.00 pm on Late bids will be rejected. Bids will be opened on the same day at 1.30 pm at the Conference Room II of University of Peradeniya. The bidder or his/her representative can participate at this occasion. 4) Type of Vehicles Required For Car 01. Type of Vehicle Motor Car ( sedan type) 02. Engine capacity 1300 cc 2500cc 03. Fuel/Engine Type Diesel/Petrol/Hybrid 04. Transmission types Manual/Auto/Triptronic/CVT 05. Colour White/Black 06. Mandatory options AC, Power shutters, ABS, Duel air bag For Van 01. Type of Vehicle Van 02. Seating capacity 15 seater 03. Engine capacity 2500 cc 04. Fuel/Engine Type Diesel 05. Transmission types Manual/Auto/Triptronic/CVT 06. Mandatory options AC, Power shutters, ABS, Duel air bag 4

5 5) Conditions I. Eligible suppliers (lessor) : The lessor should be vehicle agents who are franchise holders of world renowned vehicles brands available in Sri Lanka, financial institutions registered under the Central Bank of Sri Lanka, and car rental services (i.e Rent a Car Companies) with at least 10 vehicles in the fleet. II. Vehicle Condition : vehicles obtained under this scheme should either be brand new or unregistered vehicles with a mileage less than 1,000 km at the point of hiring III. Services to be provided : The lessor should bear all routine maintenance cost, including expenses on accidental repairs as well as insurance and other related fees. If repairs and maintenance works take more than 24 hours, or in a shorter period as per the requirement of the lessee, the lessor is required to provide a replacement vehicle of similar type. IV. Driver & the fuel cost will be provided by the university. V. Exclusions: Vehicles imported under any Concessionary Permit Schemes of the government cannot be leased out under this scheme. VI. Maximum monthly rental ceiling per car will be Rs.120, and Maximum monthly rental ceiling per van will be Rs.170, as per the provisions made in National Budget circular 04/2016 (i) dated ) Payment Method payments will be made monthly by the university of Peradeniya, upon satisfactory reports from the officers using the vehicle. 7) The selected bidder will have to entered in to an agreement with the university of peradeniya. 8) All bids should accompany a bid security of Rs.144, ( Rupees one hundred fourty four thousand only) for 02 Cars and Rs.204, ( Rupees Two hundred and four thousand only) for 02 Vans. obtained from a recognized commercial Bank in Sri Lanka addressed to the Vice Chancellor University of Peradeniya, Peradeniya which should valid up to (The bidders are required to submit bid security depending on the number of vehicles for which they submit bids) 09) Quotations should be valid for a period of 90 days. 10) The selected contractor should submit a performance Bond Guarantee for a value of 10% of the annual contract sum from a Commercial Bank of Sri Lanka (Insurance bond will not be accepted ) in the name of the Vice Chancellor, University of Peradeniya, Peradeniya valid for a period of 13 months. ( This should be renewed annually until end of contract period) 11) In the event, the contractor fails to supply the service or in breach of any of the terms and condition here in stated, the university reserve the right to en cash the performance bond without any notice to the contractor. 5

6 12) Applicants should submit service certificates to prove similar nature of services served by company. 13) The bidder should submit the certificate of incorporation. /business registration. Further information could be obtained from the Assistant Registrar, General Administration Division at University of Peradeniya on Tele / , Assistant Registrar/General Services Division 6

RAJIV GANDHI UNIVERSITY OF KNOWLEDGE TECHNOLOGIES BASAR Nirmal District, Telangana Ref: RGUKT-B/Proc/Elec,Maint/Q08/2018, dated

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