CITY OF WOODINVILLE, WA REPORT TO THE CITY COUNCIL rd Avenue NE, Woodinville, WA

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1 To: From: By: Subject: CITY OF WOODINVILLE, WA REPORT TO THE CITY COUNCIL rd Avenue NE, Woodinville, WA Honorable City Council 0. Richard A. Leahy, City Manager~ Alexandra Sheeks, Assistant to the City Manager /(; Date: 12/3/2013 Approval of Agreement with Puget Sound Energy to Convert Street Lights to LEOs Expenditure Required Amount Budgeted/Approved (Over)/Under Approved Amount $160,000 $250,000 $90,000 ISSUE: Shall the City Council approve an agreement with Puget Sound Energy to convert 435 street lights and parking lot lights to energy saving Light Emitting Diode (LED) lamps? STAFF RECOMMENDATION: To approve the agreement as presented. BACKGROUND: This project is included in the Biennial Budget. The City pays a monthly fee to Puget Sound Energy (PSE) for electricity and maintenance of approximately 435 street lights and decorative light fixtures throughout the City. PSE offers a program for local jurisdictions to convert eligible lighting systems to more energyefficient light-emitting diode (LED) lamps. LED street lights cost less to operate because of lower energy consumption, lower maintenance, and longer lamp life. The net cost of approximately $151,000 to relamp 435 lights to LEOs is expected to reduce ongoing lighting costs by approximately $23,000 per year and result in a 6.5 year payback of our investment. The table below summarizes the cost and benefits of this project. LED Relamping Project- Projected Costs and Savings Total Project Cost: PSE Rebate: Net Cost/Investment: Annual Energy Savings: Payback in Years: L ~oht. IQ Cost/(Savings) S 435 $181, ($29,960.00) $151, ($23,230.20) (6.51) ALTERNATIVES: 1) Approve the agreement as presented. 2) Reject the agreement and provide direction to staff. RECOMMENDED MOTION: I MOVE TO APPROVE THE AGREEMENT WITH PUGET SOUND ENERGY TO CHANGE SELECTED STREET LIGHTS TO LEOS AND AUTHORIZE THE CITY MANAGER TO TAKE OTHER NECESSARY ACTIONS TO IMPLEMENT THIS ACTION. Attachment 1: Map of street lights to be replaced Attachment 2: Authorization/agreement with PSE for changeout of existing streetlights 5

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4 ATTACHMENT 2 I~ INTO T 355 aoth Avenue NE PO Box 90868, EST 9W Bellevue, Washington g8oo Lighring Services {rom PugetSaund Energy r (425) F (425) November 5, 2013 STREETLIGHT AUTHORIZATION LETTER City of Woodinville Attn: A lexandrn Sheeks rd Avenue NE Woodinville, W A Project Name: Cobrahead LED Changeout, Schedule 53; Phase 1 Project localions: Various INTO LIGHT order no: Dear Alexandra, With your authorization, we will proceed with the change out of (58) existing 1 OOW HPS street lights to 54 W LED, (5) existing 150W HPS street light to 94WLED, and (23) existing 200W HPS street lights to 130W LED cobrahead street lights. The installed cost for the conversion these existing 86 HPS cobra head street lights is $24, Payment for installation wiii be requested upon completion of the project. This estimate is valid for 90 days. Install: 58 54W LED Cobraheads in place of existing I OOW cobraheads 5 94W LED Cobraheads in place of existing I SOW cobraheads 23 BOW LED Cobraheads in place of existing 200W cobraheads The monthly energy/maintenance charge of$ , as per our Schedule 53 Electric Tariff G, will start once the lights are energized. By signing this letter m)d returning it, you are stating that you authorize us to do the work and this order will be released to construction for scheduling. Upon receipt of the signed agreement, there is approximately a 6-8 week waiting period for installation. If you have any questions, please call me at sincerely,u,{/j Lars Larson Account Manager The above is accepted and authorization is given: By: Date:. Print:. Title:. 5

5 INTO T oth Avenue NE PO Box , EST 9W Bellevue. Washington Lighting Services from Pugel Sound Energy T (425) F (425) November 5th, 2013 STREET LIGHT AUTHORIZATION LETTER City of Woodinville Attn: Alexandra Sheeks 1730 I l33rd Avenue NE Woodinville, WA Project Name; Cobrabead LED Changeoot, Schedule 53; Phase 2 Project locations: Various INTOLIGHT order no: Dear Alexandra, With your authorization, we will proceed with the change out of (IT) existing loow HPS street lights to 54W LED, (3) existing!sow HPS street light to 94WLED, (10) existing 200W HPS street lights to 130W, (I) existing 250W HPS street light to LED, and {4) existing 400W HPS street light to LED cobrahead street lights. The installed cost for the conversion these existing 35 HPS cobra head street lights is $13, Payment for installation will be requested upon completion oftbe project. This estimate is valid for 90 days. Install: 17 54W LED Cobraheads in place of existing IOOW cobraheads 3 94W LED Cobraheads in place of existing 150W cobraheads 10 BOW LED Cobraheads in place of existing 200W cobra heads 196W LED Cobrahead in place of existing 250W cobrahead 4 258W LED Cobraheads in place of existing 400W cobmhead The monthly energy/m:aintenance charge of$396.20, as per our Schedule 53 Electric TariffG, will start once the lights are energized. By signing this letter and returning it, you are stating that you authorize us to do the work and this order will be released to construction for scheduling. Upon receipt of the signed agreement, there is approximately a 6-8 week waiting period for installation. lfyou have any questions, please call me at I sincezv7 Lars Larson Account Manager The above is accepted and authorization is given: By: Date~: Print:. Title:. 6

6 I I NT 0 T 355 uoth Avenue NE PO Box 90868, EST gw Bellevue. Washington o868 Lighting Services {rom Pvget Sound Energy T (425) ' (425) November 5th, 2013 STREET LIGHT AUTHORIZATION LETTER City ofwoodhwi!le Attn: Alexandra Sheeks 17301!33rd AvenueNE Woodinville, WA Project Name: Cobrahead LED Cbangeout, Schedule 53; Phase 3 Project locations: Various INTO LIGHT order no: Dear Alexandra, With your authorization, we will proceed with the change out of (27) existing 1 OOW HPS street lights to 54 W LED, (6) existing!sow HPS street light to 94W LED, (2) existing 200W HPS street lights to 130W, and (2) existing 250W HPS street light to LED cobrahead street lights. The installed cost for the conversion these existing 37 HPS cobra head street lights is $10, Payment for installation will be requested upon completion ofthe project. This esthmate is valid for 90 days. Install: 27 54W LED Cobraheads in place of existing JOOW cobraheads 6 94W LED Cobraheads in place of existing I SOW cobraheads 2 130W LED Cobraheads in place of existing 200W cobraheads 2 196W LED Cobrahead in place of existing 250W cobrahead The monthly energy/maintenance charge of$360.12, as per our Schedule 53 Electric TariffG, will start once the lights are energized. : By signing this letter and returning it, you are stating that you authorize us to do the work and this order will be released to construction for scheduling. Upon receipt of the signed agreement, there is approximately a 6-8 week waiting period for installation. If you have any questions, please call me at Sincere~VJ Lars Larson Account Manager The above is accepted and authorization is given: By:..l.. Date: Print: Title: 7

7 INTO T 355 noth Avenue NE PO Bo::< , ES'i 9W Bellevue, Washington o868 T (425) F (425) November 5th, 2013 STREET LIGHT AUTHORIZATION LETTER City of Woodinville Attn: Alexandra Sheeks l33rd Avenue NE Woodinville, W A Project Name: Cobrahead LED Changeout, Schedule 53; Phase 4 Project locations: Various INTO LIGHT order no: Dear Alexandra, With your authorization, we will proceed with the change out of(7) existing IOOW HPS street lights to 54W LED, (II) existing 150W HPS street light to 94W LED, (8) existing 200W HPS street lights to 130W, and (ll) existing 250W HPS street light to LED, and (8) existing 400W HPS street lights to LED cobrahead street lights. The installed cost for the conversion these existing 45 HPS cobra head street lights is $23, Payment for installation will be requested upon completion of the project. This estimate is valid for 90 days. Install: 7 54 W LED Cobraheads in place of existing IOOW cobraheads II 94W LED Cobraheads in place of existing 150W cobraheads 8 130W LED Cobraheads in place of existing 200W cobraheads ll l96w LED Cobraheads in place of existing 250 W cobraheads 8 258W LED Cobraheads in place of existing 400W cobraheads The monthly energy/maintenance charge of $604.28, as per our Schedule 53 Electric Tariff G, will start once the lights are energized. By signing this letter and returning it, you are stating that you authorize us to do the work and this order will be released to construction for scheduling. Upon receipt of the signed agreement, there is approximately a 6-8 week waiting period for installation. If you have any questions, please call me at I Sincerely,?0 Lars Larson Account Manager The above is accepted and authorization is given: By:. Date:. Print: Title:. 8

8 L INTO T 355 uoth Avenue NE PO Box EST 9w Bellevue, Washington g8oog-o868 Lighting Sef'lices from PugetSound Energy T (425) F (425) November 5th, 2013 STREET LIGHT AUTHORIZATION LETTER City of Woodinville Attn: Alexandra Sheeks 1730 I 133rd Avenue NE Woodinville, WA Project Name: Cobrahead LED Changeou~ Schedule 53; Phase 5 Project locations: Various lntolightorderno: Dear Alexandra, With your authorization, we will proceed with the change out of (54) existing JOOW HPS street lights to 54W LED, (12) existing!sow HPS street light to 94W LED, and (16) existing 200W HPS street lights to 130W LED cobrahead street lights. The installed cost for the conversion these existing 82 HPS cobra head street lights is $22, Payment for installation will be requested upon completion oftbe project. This estimate is valid for90 days. Install: 54 54W LED Cobraheads in place of existing JOOW cobraheads 12 94W LED Cobraheads in place of existing I SOW cobraheads 16 BOW LED Cobraheads in place of existing 200W cobralteads The monthly energy/maintenance charge of $804.64, as per our Schedule 53 Electric Tariff G, will start once the lights are energized. By signing this letter and remrning it, you are stating that you authorize us to do the work and this order will be released to construction for scheduling. Upon receipt of the signed agreement, there is approximately a 6-8 week waiting period for installation. If you have any questions, please call me at Sincerely, (;-(/) Lars Larson Account Manager The above is accepted and authorization is given: By: Date: Print:. Title: 9

9 INTO T oth Avenue NE PO Box 90868, EST 9w Bellevue, Washington o868 Lighting Services from Pvge! Sound Energy T (425) F (425) November 5th, 2013 STREET LIGHT AUTHORIZATION LEITER City of Woodinville Attn: Alexandra Sheeks rd Avenue NE Woodinville, W A Project Name: Cobrahead LED Changeout, Schedule 53; Phase 6 Project locations: Various INTO LIGHT order no: Dear Alexandra, With your authorization, we will proceed with the change out of (37) existing loow HPS street lights to 54 W LED, (6) existing!sow HPS street light to 94W LED, and (9) existing 200W HPS street lights to 130W LED cobrahead street lights. The installed cost for the conversion these existing 52 HPS cobra head street lights is $13, Payment for installation will be requested upon comoletion of the project. This estimate is valid for 90 days. Install: W LED Cobraheads in place of existing 100 W cobraheads 6 94 W LED Cobraheads in place of existing!sow cobraheads 9 130W LED Cobraheads in place nf existing 200W cobraheads The monthly energy/maintenance charge of $502.95, as per our Schedule 53 Electric Tariff G, will start once the lights are energized. By signing this letter ajld returning it, you are stating that you authorize us to do the work and this order will be released to construction for scheduling. Upon receipt of the signed agreement, there is approximately a 6-8 week waiting perind for installation. If you have any questions, please call me at Sincerely, tl/j Lars Larson Account Manager The above is accepted and authorization is given: By: Dare: Print:. Title:. 10

10 INT 355 uoth Avenue NE PO Box 90868, EST 9W Bellevue, Washington Lighting Services from Puget Sound Energy T (425) F (425) November 6th, 2013 STREET LIGHT AUTHORIZATION LETTER City of Woodinville rd Ave NE Woodinville, WA Project Name: City of Woodinville Street Light Changeout (Schedule 52 to 51) Project locations: Various INTOLIGHf order no: Thank you for your street lighting request to service the above locations. With your authorization, we will proceed with the installation as described below. There is a cost of$73, for this work. Payment will be due upon completion of construction. Change out: 37 existing loow HPS cobraheads to 54W LED Cobraheads 30 existing loow HPS Dayforms to 51 W LED Dayforms 9 existing IOOW HPS Acorn Ballasts to 75W LED Ballast 2 existing 150W Shoebox to 95W LED Ventus Shoebox 1 existing 150W HPS cobrahead to 94W LED Cobrahead 2 existing 200W HPS cobraheads to 130W LED Cobraheads 5 existing 250W HPS cobraheads tol96w LED Cobraheads 4 existing 400W Shoebox to285w LED Ventus Shoebox 8 existing 400W HPS cobraheads to 258W LED Cobraheads The combined monthly energy/maintenance charge of $570.24, as per our Schedule 51 Electric Tariff G, will start once the work is complete and the lights are energized. The responsible billing party will be: City of Woodinville By signing this letter and returning it, you are stating that you authorize us to do the work and this order will be released to construction for scheduling. Upon receipt of the signed agreement, there is approximately a 4-week waiting period for installation. Please provide date installation should take place:. If you have any questions, please call me at Sincerely, Pt V'J Lars Larson Account Manager, Lighting Services from PSE The above is accepted and authorization is given: By: Date:. Print: Title:

12 Conversion of Street Lights to LEDs December 3, 2013

13 Background 655 Street Lights PSE-Owned: 435 City-Owned: 220 Current lights typically use HPS/MV Lamps New LightL ight Emittingmitting Diodeiode (LED) Technology Budget: $250,000 Strategic plan to use reserves to reduce future operating costs/liabilities

14 LED Streetlights Less energy usage for similar lighting level Longer life span = lower maintenance costs Whiter, brighter lighting profile Less light spillover effects

15 Agreement with Puget Sound Energy Relamp PSE-Owned Non-Metered Lights Schedule 52 = decorative Schedule 53 = cobra heads Not included: City-owned lights Metered lights in Tourist District & neighborhoods (120) City-owned non-metered lights (100)

17 HPS LED

18 Project Investment Cobra Heads Decorative Heads No. of Lights Cost/ (Savings) $ 108,127 $ 73,109 Sub-Total 435 $ 181,236 Estimated PSE Rebate ($29,960) Total Cost Phase I 435 $ 151,276 Annual Energy Savings ($23,230) Straight Payback Return: 6.5 years 10-Year IRR: 8.7%

19 Project Benefits Current Avg. Operating Cost/Light/Yr: $ New Avg. Operating Cost/Light/Yr: $ Avg. (Savings)/Light/Yr: $ (53.40) 1 st Year (Savings): $(23,230) Budget Objective: $15,000-$25,000/year $25,000/year savings Payback Period: years

20 Timeline & Next Steps Schedule 53 Cobra Heads: 6-88 weeks Schedule 52 Decorative Heads: weeks Weather-dependent 2014: Inventory and analyze potential savings for LED conversion of City-owned lights

21 Recommendation I move to approve the agreement with Puget Sound Energy to change selected street lights to LEDs and authorize the City Manager to take other necessary actions to implement this action.

CITY OF ELK GROVE CITY COUNCIL STAFF REPORT

CITY OF ELK GROVE CITY COUNCIL STAFF REPORT AGENDA ITEM NO. 10.2 AGENDA TITLE: Receive Update on Citywide Light Emitting Diode (LED) Streetlight Conversion and Provide Guidance on Next Steps MEETING DATE: