Agenda 2/23/15 Page 1 FINAL A G E N D A REGULAR MEETING ON FEBRUARY 23, :30 P.M. AT OAKDALE, NEW YORK

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1 Agenda 2/23/15 Page 1 A G E N D A REGULAR MEETING ON FEBRUARY 23, :30 P.M. AT OAKDALE, NEW YORK PUBLIC HEARING - RATE INCREASE PUBLIC COMMENT PRESENTATIONS JANICE TINSLEY AND LARRY ANDERSON AMR UPDATE MINUTES FOR APPROVAL 1. Regular Meeting January 29, 2015 CONTRACTS EXTEND 2a. Contract 6919 for vehicle maintenance services for cars and light duty trucks during the one-year period beginning April 1, 2015 extend with Oakdale Automotive Service (Bay Shore, Oakdale); extend with T & T Baldwin Automotive Inc. (Coram); extend with Otis Ford (Westhampton). 2b. Contract 6925 for sampling of monitor and observation wells during the one-year period beginning April 1, 2015 Superior Eclectic Services, Inc. 2c. Contract 7043 for furnishing and delivery of ductile iron pressure fittings during the one-year period beginning April 1, 2015 extend with Ferguson Waterworks (Groups 1-2, 4-7, 9-12, 14 & 16); extend with Metrofab Pipe (Groups 3 and 15); and extend with Ford Meter Box Co., Inc. (Group 13). 2d. Contract for furnishing and delivery of waterworks supplies, tools and equipment during the one-year period beginning April 1, 2015 extend with USA Bluebook (Items 39-42, 44); extend with S & S Signs & Safety Equipment Inc. (Item 15); extend with Colonial Hardware Corp. (Item 17); extend with Velvetop Products (Item 24); and extend with Sherwin Williams Co. (Items 32, 33). 2e. Contract 7048 for furnishing and delivery of instrumentation, electrical control products and communications equipment during the one-year period beginning April 1, 2015 extend with Monarch Electrical Supply (Items 1-11, (group award), 37); extend with GCF Inc. (Items 13-24, 25-28, 39); extend with Bruce Electric (Items 12, 38).

2 Agenda 2/23/15 Page 2 2f. Contract 7051 for furnishing and delivery of calcium hypochlorite tablets for various pumping stations during the one-year period beginning April 1, 2015 extend with Eagle Control Corp. 2g. Contract 7059 for furnishing and delivery of gate valves and butterfly valves during the one-year period beginning April 1,2015 extend with T. Mina Supply Inc. (Items 1-6 [gate valves], 11 [butterfly valve]). 2h. Contract 7065 for tree pruning and removal at various Authority owned sites during the one-year period beginning April 1, 2015 extend with Integrity Tree Care Inc. 2g. Contract 7066 for furnishing and delivery of asphalt paving mixture for cold patching during the one-year period beginning April 1, 2015 extend with Black Gold Industries (Item 3 50 lb. bags, Item 4 bulk mix/tons). CONTRACTS AWARD/REJECT 3a. Contract 7170 for replacement of asphalt and bituminous shoulders on State, County, Town and Village Highways during the one-year period beginning March 1, b. Contract 7172 for furnishing and delivery of fuel oil transmitter probes during the one-year period beginning March 1, c. Contract 7173 for quarterly inspection, maintenance and repair of fire sprinkler systems at various Authority sites during the one-year period beginning March 1, d. Contract 7174 for maintenance of fire suppression systems during the oneyear period beginning April 1, e. Contract 7175 for furnishing and delivery of small backhoe with trade-in. 3f. Contract 7176 for construction of well head enclosure buildings with precast concrete walls and wood frame roofs on existing foundations during the one-year period beginning April 1, g. Contract 7177 for furnishing and delivery of rigid electrical conduit, fittings and associated electrical items. 3h. Contract 7178 for replacement of concrete and bituminous patches, concrete curb and concrete sidewalk restoration on State, County, Town and Village highways Group III, during the one-year period beginning April 1, i. Contract 7179 for furnishing of auto body repair and parts during the one-

3 year period beginning April 1, Agenda 2/23/15 Page 3 3j. Contract 7180 for filtration system media replacement at the Church Street well field, Bohemia, Town of Islip, New York. 3k. Contract 7181 for sale and removal of scrap metals during the one-year period beginning March 1, l. Contract 7182 for chemical treatment building addition on an existing foundation at the Edison Drive well field, Montauk, Town of East Hampton, New York. 3m. Contract 7183 for support services and repair of mobile radio equipment during the one-year period beginning April 1, GENERAL 4. Special Services a) RFP No Actuarial Services Accept proposal received of NYHART of Indianapolis, Indiana submitted in response to the Authority s Request for Proposals No to provide actuarial services relating to GASB 45 for a six-year period beginning April 1, 2015 in the amount of $27,900. b) RFP 1457 Pump Station Scale Model Education Center Accept the proposal of Scale Reproductions of Pensacola, Florida, for the Authority s pump station scale model for the Education Center, in the amount of $18,657. c) RFP No Bond Counsel Recommendation Retain the services of Harris Beach PLLC, as bond counsel, for a three year period beginning February 1, 2015, with a two-year renewal at the Authority s option. d) RFP No Third Party Collections Accept the proposal of Penn Credit of Harrisburg, Pennsylvania, as a third-party collections provider for the Authority. e) Solar Facility at Coates Avenue, Holbrook Authorize Farrell Fritz, Sun Edison s attorneys, to represent the Authority in land use applications to the Town of Islip requesting Town approval(s) and permit(s) authorizing the construction and operation of a PV System on SCWA s Coates Avenue, Holbrook property pursuant to the Authority-Sun Edison Agreement.

4 Agenda 2/23/15 Page 4 5. Rules and Regulations a) Rate Increase Based upon recommendations of a rate study conducted by Black & Veatch, amend the Authority s rates in accordance with the schedule effective April 1, (NO MEMO) b) Policy 504 Reimbursement for Licenses Request for Consideration Authorize reimbursement to Robert Dickman of Engineering in the amounts of $334 for an exam fee paid in December, 2013; and $900 for a review course paid in February, 2014, prior to a revision to Policy 504 to include reimbursements for certificates and licenses, including one test fee, for the attainment of the Professional Engineer s License. 6. Equipment a) Maintenance Agreement PS4 Pressure Sealer Renew the service agreement with Peak Technologies (Peak-Ryzex) of Columbia, Maryland, for the Moore PS4 Pressure Sealer machine in the IT department, for the one-year period beginning April 20, 2015, in the amount of $1,926 (increase of $39). b) Purchase of Sand/Salt Mix Amending Resolution for the purchase of sand/salt mix for use by the Construction Maintenance Department for Winter operations from Hubbard Sand & Gravel of Bay Shore, New York, up to a maximum of $44,100 (original authorized amount was $14,700). 7. Main Extensions a) Huntington Water Main Replacement Project SEQRA Classification Declare Huntington Water Main replacement project to replace approximately 5,280 feet of 4 and 6 inch water main on Route 25A/Main Street in Huntington with 12 inch main, to be a Type II activity under the New York State Environmental Quality Review Act, its implementing regulations and the Authority s Type II list. b) Noyac Water Main Extension SEQRA Classification Declare Noyac Water Main installation project of approximately 6,520 feet of 12 inch water main on Long Beach Road in Noyac in Southampton, to be a Type II activity under the New York State Environmental Quality Review Act, its implementing regulations and the Authority s Type II list. c) Cherry Grove Water Main Extension SEQRA Classification Declare Cherry Grove Main installation project of approximately 1,900 feet of 12 inch water main on Bayview Walk in Cherry Grove on Fire Island, to be a Type II activity under the New York State

5 8. Property Agenda 2/23/15 Page 5 Environmental Quality Review Act, its implementing regulations and the Authority s Type II list. a) Emergency Back-Up Generator Project Negative Declaration Authorize the adoption and ratification of the January 7, 2015, Negative Declaration in connection with the Emergency Back-Up Generator Project. INVOICES - To be paid from the Operating Fund: 9a. McCabe, Collins, McGeough & Fowler, LLP $ b. Putney, Twombly, Hall & Hirson LLP 27, c. Sarisohn Law partners LLP NEXT MEETING Scheduled for March 30, 2015, at 5:30 p.m. at the Administration Building, Oakdale. NEW BUSINESS & PUBLIC COMMENT EXECUTIVE SESSION