Tender Document For Supply, Installation & Commissioning of Diesel Generator Set. Tender No. : MPSEDC/SWAN/DG/2013/254

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1 Tender Document For Supply, Installation & Commissioning of Diesel Generator Set Tender No. : MPSEDC/SWAN/DG/2013/254 Additional Chief General Manager Madhya Pradesh State Electronics Development Corporation Limited State IT Center, 47-A Arera Hills Bhopal (M.P.) Phone , Fax

2 INVITATION FOR BIDS 1. M.P. State Electronics Development Corporation Ltd., Bhopal invites sealed bids, under Two Envelop Systems, from eligible bidders for installation & Commissioning of Diesel Generator Set at Different location in Madhya Pradesh as per list. 2. Interested and eligible bidders may obtain further information; inspect the site at different location in Madhya Pradesh and obtain the Tender document from the office of M.P. State Electronics Development Corporation, Bhopal or can download the Tender Document from our website The Tender Document has to be submitted in two separate envelopes as detailed below: a. First envelop should be super scribed as 'TECHNICAL BID' b. Price bid second envelop should be super scribed as 'PRICE BID' Both the envelopes should be enclosed in one big envelop super scribing as "Tender Document for Installation & Commissioning of Diesel Generator Set 4. Tender Document can be purchased on payment of Rs 1000/- (Rupees One Thousand Only) {Non returnable} from our offices. In case of downloaded documents, the cost of the Tender Document should be enclosed along with the Technical Bid in the form of DD payable to MPSEDC Ltd., Bhopal. 5. All fu r th e r a m en d m e n ts /corrigendum in T e n d e r D o c u m en t o r Bid Schedule, if any, shall be notified on our website 6. The last date for submission of Tender Document is up to 02:00 p.m. The Tender Document should be addressed to: Additional Chief General Manager M P State Electronics Development Corpn. Ltd. State IT Center, 47-A Arera Hills Bhopal (MP) Tel. No , Fax No Earnest Money Deposit (EMD) The tender should be accompanied by EMD in the form of Demand Draft from any nationalise/scheduled bank for Rs 1,00,000/- (Rupees One lakh Only) in favor of MPSEDC Ltd. payable at Bhopal. Opening of EMD & Technical Bids: EMD & Technical Bids will be opened on at 03:00 p.m. 2

3 Letter of Submission To, Addl Chief General Manager M P State Electronics Dev. Corpn. Ltd. State IT Center 47-A, Arera Hills Bhopal (M.P) I/We, the undersigned, have read and examined in detail, the specifications and all bidding document and hereby declare that: PRICE AND VALIDITY: All the rates quoted in our proposal are in accordance with the terms and conditions as specified in bid document. All the prices and other terms and conditions of this proposal are valid for a period of 120 calendar days from the last date of submission of bid. We do herby confirm that our bid prices include all taxes including Income Tax & professional Tax, Service Tax, etc. We hereby declare that if any Income Tax, Surcharge on Income Tax and any other Corporate Tax is altered under the law, we shall pay the same. EARNEST MONEY We have enclosed the EMD in the form of Bank Draft No Dated Favoring M. P. State Electronics Development Corporation payable at Bhopal issued by / drawn on Bank for Rs. 100,000/- (Rupees One lakh only), as desired. DEVIATIONS: We declare that all the services shall be performed strictly in accordance with the technical specifications and other tender conditions with no deviations. QUALIFYING DATA: We confirm that all information/data have been submitted as required by you in your tender document. We hereby declare that our proposal is made in good faith, without collusion or fraud and the information contained in the proposal is true and correct to the best of our knowledge and belief. I/We agree that in case any information is found to be incorrect, the tender is liable to be rejected at any point of tendering process. 3

4 Bid submitted by us is properly sealed and prepared so as to prevent any subsequent alteration and replacement. We understand that you are not bound to accept the lowest or any bid you may receive. Thanking you, Yours Faithfully (Signature of Tenderer) Name : Date : Designation: Place : Seal : Address : Telephone No: 4

5 SCOPE OF WORK MPSEDC is interested to procure Diesel Generator Set for SWA N project at differ en t PoP s Lo catio n in Madh ya Pr ad esh. Details & specification of DGs required are as below: Sl. Capacity Qty. 5

6 SITC of 10.0 KVA Single Phase Diesel Generator Set Diesel Engine: Rated at 1500 RPM, Air cooled/water cooled, four stroke, electrical start complete with following accessories: Fly Wheel, Air cleaner and exhaust silencer, Lube oil and fuel filter, Safety controls-low lube oil pressure, Air intake systems and exhaust systems, Coolant systems and exhaust systems, Coolant system and lubricants systems, Electrical Starter. Alternator: Self-excited self regulated brushless type with operation at 1500 RPM generating 0.8 Power factor, 230 V 50Hz with minimum voltage regulation at no load to full load. Control Panel: Voltmeter with selector switch, Ammeter with selector switch, MCCB of suitable rating and Indicators lamps.manual changeover switch 63 Amp ISI Mark. Fuel Tank: Daily service fuel tank of minimum 75 liter complete with drain valve, air vent and inlet and outlet connections. Base Frame: Engine and alternator are mounted, coupled and aliged on a common channel iron fabricated base frame with predrilled holes. Battery: One set of battery of suitable capacity of reputed make duly charged with its leads. Interface: SNMP enabled DG set for remote monitoring the DG set i.e.(status, Level of oil in tank) Note: The product offered must be of high quality and manufactured by nationally/ Internationally reputed manufacturer having a minimum turnover of Rs. 100 Crore (Attach copy of the audited balance sheet) and ISO 9001 (Services and Manufacturing) and preferably ISO Warranty: Two year including battery and rubber part and free servicing & maintenance at site. Tenderer will provide all consumable like engine oil, coolant, fuel & oil filter etc during warranty period. All service check as per manufacturer guide line (Guide line to be submitted with technical bid) 35 Nos. 1. The Diesel Generator Set is required to be installed at different PoPs Location in Madhya Pradesh. List Enclosed. 2. The Diesel Generator Set be heavy duty type and suitable for 24 hr. operation. 6

7 3. The Bidder is advised to visit the site and access the requirement of materials for installation of DG Set. All expenses towards fabrication work, civil work RCC platform of required size with min 9 height from base, additional accessories, and electrical work and the 2 earth pit separately are required with chemical earthing of good quality to ensure earth resistance max 1Ώ and should connected to the main DB including material required for installation shall be provided by the Bidder. Bidder should provide the earth pit details/drawing along with technical bid. 4. The Bidder will be required to ensure trouble free operations of the Diesel Generator Set at the rated performance with minimum break down during warranty period. 5. In additional to break down maintenance the Bidder will be required to provide two complete services in a year for: a. Complete checkup of Diesel Generator Set for performance with oiling and tuning of all mechanical and Electrical parts. b. Temperature Regulation & Power consumption checking. c. Any other problem faced by us from time to time. 6. In case of engine/alternator/motor starter failure no repair shall be allowed. The Bidder has to provide replacement from the company. 7. Maintenance of DG set for period of 4 year is to be quoted and will consider for evaluating the bid. 7

8 ELEGIBILITY CRITERIA 1. The Bidder should be an authorized Dealer of any of the companies whose product is being quoted. 2. The Bidder should have a minimum annual turnover of Rs 50 Lakh from Sales & Maintenance of Diesel Generator Set during the last three financial years. The bidder should submit 03 years audited balance sheet. 2. The Bidder should have a full fledged Service support in Madhya Pradesh. BID EVALUATION CRITERIA 1. After opening the Bids shall be examined whether the EMD is in order and the Bidder meets the minimum eligibility criteria as specified above. 2. Those bidder s whose EMD is in order, meet the minimum eligibility criteria, submitted all the required documents and meet the Technical requirements shall be considered for opening of Financial Bid. TERMS & CONDITIONS 1. Bids shall be valid for a period of not less than 120 days from the date of opening of bid (envelope number one). Bids submitted without EMD shall be rejected. 2. Bids will be opened in the presence of bidders representatives, who choose to attend on the specified date and time. 3. Sealed bid can be sent either by post or by messenger. 4. Facility: Bidders should specify his capabilities & facilities for sales, repairing and maintenance of Diesel Generator Set. 5. Bidders will be responsible for covering all risk under workmen Compensation Act (WCA) for their employees/machinery on site for installation & commissioning jobs. MPSEDC will not be responsible for any damages whatsoever on this account. 6. In case the repairs are not possible on site & required to be repaired outside our premises, all expenditure on this account would be borne by the Bidder. 7. Payment Terms: Payment will be made on successfully installation & commissioning, issue of the satisfactory report by concern district e- Governan ce Man ager and no advance payment will be made. 8. In the event of dispute, Managing Director of MPSEDC shall be the sole 8

9 arbitrator and his decision shall be final & binding on both the parties. 9. The successful bidder shall be required to submit 10% of total amount of invoice as Performance Guarantee within 10 days of order, as security towards performance guarantee, which will be released on expiry of the warranty period. Incase, the Performance Bank Guarantee is not submitted an amount of 10% shall be deducted from the bill and released only after Warranty Period. 10. MPSEDC does not bind itself to accept the lowest or any other offer and reserves the right to accept or reject any or all the offers either in full or in part without assigning any reason. 11. The Corporation is free to change the quantities for which the bid is called and the payment will be made for actual quantity installed. The Bidders are required to submit the following information, documents, etc for Technical evaluation:- 1 Authorization/Dealership certificate letter from the manufacturer. 2 The list of major contract executed i.e. giving details of type of work, name & address of clients, value of job & duration including photocopies of major orders with completion certificates. 3 Copies of Balance sheets of the last three years ( , and ) List of Approved Make 1 Kirloshkar 2 Cummins 3 Mahendra 4 Greaves 5 Eicher 6 Escorts 9

10 List of DG locations Sl. No. District Tehsil PoP Location 1 Ashoknagar Shadoura 2 Badwani Anjar 3 Betul Athner 4 Betul Amla 5 Chhatarpur Maharajpur 6 Chhatarpur Chandala 7 Chhatarpur Dhuwara 8 Damoh Hatta 9 Dewas Hatpipalya 10 Dewas Satwas 11 Dhar Bagh 12 Guna Maksudangarh 13 Gwalior Chinor 14 Harda Sirali 15 Harda Rehatgaon 16 Indore Hatod 17 Khandwa Chhanera 18 Khandwa Baldi 19 Mandsour Shamgarh 20 Mandsour Dalduada 21 Panna Repura 22 Panna Amanganj 23 Panna Devendra Nagar 24 Raisen Gairatganj 25 Rajgarh Pachour 26 Rewa Mangawa 27 Satna Kothar 28 Satna Birsinghpur 29 Sehore Rehti 30 Sehore Shyampur 31 Shajapur Gulana 32 Tikamgarh Khargapur 33 Umaria Chandiya 34 Vidisha Shamshabad 35 Vidisha Tyoda 10

11 General Information of the Bidders 1 Tender Fees Details. 2 EMD Details DD No and Date: Amount in Rs. Name of the Bank: 3 Name and Address of the Bidder 4 Contacts: 5 Telephones: 6 Fax: Mobile No: 9 Category of the tenderer (Whether company, partnership firm or Proprietary concern) 10 Name of Chief Executive Officer and Telephone No. 11

12 11 Year of Establishment 12 Sales Tax/Commercial Tax/ CST nos. 13 Income Tax PAN/GIR No. 14 EPF No.(enclosed certificate) 15 Yearly Turn over of the Last 3 years. 16 Name and Address of the Banker 17 List of major Clients and the size of orders executed 18 Infrastructure available list enclosed 12

13 PRICE BID Particular Supply, Installation, Testing and Commissioning of 10 KVA DG set as per technical specification shown in technical bid (Scope of work) with two year onsite warranty as given in technical specification. Onsite Warranty and maintenance of DG Set. With consumable but Without spare parts. Unit Qty Rate Total Amount Nos. 35 Nos rd year 4 th year 5 th year Total TOTAL AMOUNT (IN WORDS) * Rate should be quoted inclusive of sale tax against form C wherever applicable. Signature of the Bidder with date and seal 13

THE ORIENTAL INSURANCE CO.LTD. REGIONAL OFFICE: IDA Building 4 th Floor, 7,Race Course Road, Indore (M.P.) REQUIREMENT

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