RSPO SUPPLY CHAIN CERTIFICATIONS REPORT MAIN ASSESSMENT

Transcription

1 RSPO Supply Chain Certifications Main Assessment Report Report Number CU RSPO SUPPLY CHAIN CERTIFICATIONS REPORT MAIN ASSESSMENT MALAYSIA KOTA GELANGGI PALM OIL MILL 2014 Name Palm Oil Mill KOTA GELANGGI PALM OIL MILL Palm Oil Mill(s) included in the scope Mill Capacity (CSPO) Location N/A, i.e. NO mills included in the scope GPS Reference (POM) MT/hr Address Longitude Latitude 40 W/Pos Felda Kota Gelanggi Jerantut, Pahang. 3 o o Audit date: 20th August 2014 Report prepared by: Simon Selvaraj (Lead Assessor) Certification decision by: Gerben Stegeman (Certifier) Certifying Office Control Union (Malaysia) Sdn. Bhd. 150-A, 1st Floor, Persiaran Raja Muda Musa, Off Jalan Sg Bertih, Teluk Gadong, Klang, Selangor, Malaysia rspo@controlunion.com Tel: / 1700 RSPOSCCSREPORT.F01 2.3APR 2014 Page 1 of 15

2 Control Union Control Union is a member of the Control Union World Group - an international inspection and certification body. CU performs assessments and certification in many agricultural based fields such as FSC, RSPO, and Organic production, Sustainable Textile Production, Organic Exchange, GLOBALGAP, HACCP, BRC, GMP and GTP. CU is accredited by the Dutch Council of Accreditation (RVA) on the European quality standard EN for the inspection and certification of CU Organic program (according to the EU regulation 2092/91) and GLOBALGAP program. When requested a copy of the accreditation certificate can be obtained from CU. Control Union (Malaysia) Sdn Bhd is a registered affiliate member of RSPO and is a private limited company owned by the Control Union World Group based in Malaysia. Control Union (Malaysia) Sdn Bhd is authorized to conduct and issue certification on behalf of RSPO and Control Union Certifications. RSPO Membership Number RSPO Approval Date 12/01/2006 Affiliate Membership RSPOSCCSREPORT.F APR2014 Page 2 of 15

3 Table of Contents PART 1: CERTIFIED COMPANY DETAILS Company Contact Details Facilities included in the Scope of the Audit... 5 Outsourced companies included in the scope of the audit Contact Details of Respective Facilities... 5 PART 2: SUMMARY OF THE REPORT AND SCOPE OF THE AUDIT RSPO SCCS Summary Report Description of the Audit Scope Multi Sites Only Description of the Organizational Management Systems... 6 PART 3: RSPO CERTIFIED PRODUCTS RSPO Certified Volumes QUANTITATIVE INFORMATION (MILLS) Monthly Records of Certified FFB received, CSPO and PK produced Records of Certified CSPO & PK Sold under GreenPalm to Buyers Records of Certified CPO & PK Sold under UTZ etrace to Buyers QUANTITATIVE INFORMATION (REFINERY, MANUFACTURER, ETC.)... 8 PART 4: BACKGROUND TO THE REPORT Certification Body The Lead Auditor The Certification Decision Management Team Summary of previous certification assessments and conclusion, with recommendations or non-conformances Audit Agenda RSPO Supply Chain Requirements PART 5: CLOSING MEETING Certified Status at this Time Actions that a need to be completed prior before certification can proceed Audit findings Details of any further information supplied by the client at this stage Confidentiality Non-Compliance RSPOSCCSREPORT.F APR2014 Page 3 of 15

4 PART 6: CONCLUSIONS OF THE AUDIT & CERTIFICATE DETAILS Final certification decision of Control Union Certificate Details and Scope PART 7: FORMAL SIGN OFF OF AUDIT FINDINGS Signing by the Client Signing by the Lead Auditor Signing by the Certifier ANNEX 1: RSPO e-trace Registration Information A1: Record of raw materials purchased / received A2: Record of raw materials/palm oil product sold ANNEX 2: Evaluation of a facility with outsourcing activity ANNEX 3: Summary of previous certification assessments and conclusion, with recommendations or non-conformances RSPOSCCSREPORT.F APR2014 Page 4 of 15

5 PART 1: CERTIFIED COMPANY DETAILS 1.1 Company Contact Details Company Name: Felda Global Ventures Plantation(M) Sdn Bhd Principle Contact Person: Mr. Norazam Abdul Hameed Business Address: PSQM Department FGVPM, Tingkat 7, Balai Felda, Jalan Gurney 1,54000, Kuala Lumpur. Office Contact Number: Fax Contact Number: - norazam.ah@feldaglobal.com Web site: RSPO Membership Number: Date of Approval: 17 Oct Facilities included in the Scope of the Audit Site included in the scope of the audit CU Code Name of site Location address Supply Chain Model POM 1 Kota Gelanggi 1 Palm W/Pos Felda Kota Gelanggi Jerantut, SG Oil Mill Pahang. Outsourced companies included in the scope of the audit CU Code Name of company Location address Linked to site(s): Visited (see also Annex 2) N/A CU Code Operational Units Supply Chain Model REF1, REF2, etc. Refineries PRU1, PRU2, etc. Processing units IP (Identity FPU1, FPU2, etc. Final production units Preserved) OTU1, OTU2, etc. Outsourcing units SG (Segregation) TRD1, TRD2, etc. Trading units MB (Mass Balance) ICS Internal Control System 1.3 Contact Details of Respective Facilities List out the contact details of each management representative responsible for overseeing the certification process for each facility if different to that shown in table 1 above CU Code Contact name Office phone Same as above RSPOSCCSREPORT.F APR2014 Page 5 of 15

6 PART 2: SUMMARY OF THE REPORT AND SCOPE OF THE AUDIT 2.1 RSPO SCCS Summary Report Summary report including a brief description of the scope of certification A full RSPO SCCS certification audit was used during this upgrading of supply chain model assessment and the findings support the certification based on supply chain model listed above. The SOPs are well developed which can be easily adopted when handling SG model. 2.2 Description of the Audit Scope Description of the scope of the audit including the supply chain model(s) used CU Code Scope and Supply Chain Model POM 1 Processing fresh fruits bunches of oil palm and processing to crude palm oil and palm kernel through SG model. 2.3 Multi Sites Only Justification and explanation of the sampling formulae used, applicable to Multi Sites Only N/A 2.4 Description of the Organizational Management Systems Including organizations, management and operational systems to ensure compliance with the RSPO Supply Chain Certification Systems and Standards as detailed above In term of the system implementation, staff and stakeholders are generally well understood of the RSPO SCCS requirements and the implementation seen objectively achieved. The management has allocated sufficient resources to manage the system and sighted RSPO SCCS competence personals. RSPOSCCSREPORT.F APR2014 Page 6 of 15

7 PART 3: RSPO CERTIFIED PRODUCTS 3.1 RSPO Certified Volumes Confirmation of the company s summary of annual certified volume of RSPO certified Palm Oil Products or Palm Derivatives over a specified period Product CU Code CPO (MT) PK (MT) Specified 12 month period POM 1 50, , Forecasted volumes between Sept 2014 July 2015 See also 1.6 above. 3.2 QUANTITATIVE INFORMATION (MILLS) N/A, i.e. no mill(s) under scope certificate Monthly Records of Certified FFB received, CSPO and PK produced If this is the 1 st Main Assessment, the figures used are from the last 12 months. If this is an Annual Surveillance Assessment, the figures used are since the last audit. No MONTH-YEAR Certified FFB (MT) Certified CSPO (MT) Certified PK (MT) Last ASA 4 was conducted on 28 th April April , , , May , , June , , July , , th August , , TOTAL 100, , , Records of Certified CSPO & PK Sold under GreenPalm to Buyers If this is the 1 st Main Assessment, the figures used are from the last 12 months. If this is an Annual Surveillance Assessment, the figures used are since the last audit. The transactions were sighted from the client s registered GreenPalm Account. No Buyers Name GreenPalm Trading No Certified CSPO (MT) Certified PK (MT) /4406/8009 3, /4443/ /4576/ /4538/ /4538/ /4583/ /4694/8669 2, /4696/ /4696/8676 2, /4696/ Records of Certified CPO & PK Sold under UTZ etrace to Buyers If this is the 1 st Main Assessment, the figures used are from the last 12 months. If this is an Annual Surveillance Assessment, the figures used are since the last audit. The transactions were sighted from the client s registered UTZ etrace Account. RSPOSCCSREPORT.F APR2014 Page 7 of 15

8 No Buyers Name UTZ etrace Trading No Certified CSPO (MT) Certified PK (MT) 1 Cargill Palm Products Sdn Bhd 2 Felda Kernel Products Sdn Bhd TR02e500fd-42cc TR-03c6e34e-647a TR-a9bad TR-b b TR-2be364b TR-a43a4a TR-ffe791f6-96df , QUANTITATIVE INFORMATION (REFINERY, MANUFACTURER, ETC.) N/A, i.e. no refinery, manufacturer, etc. under scope certificate RSPO etrace See Annex 1 Only applicable to facilities after the Palm Oil Mill, such as refineries, manufacturers, etc that have PURCHASED and SOLD RSPO certified CPO and PKO and for the 12 month period RSPOSCCSREPORT.F APR2014 Page 8 of 15

9 PART 4: BACKGROUND TO THE REPORT 4.1 Certification Body Control Union (Certifications) is a member of the Control Union World Group - an international inspection and certification body. CU performs assessments and certification in many agricultural based fields such as FSC, RSPO, and Organic production, Sustainable Textile Production, Organic Exchange, GLOBALGAP, HACCP, BRC, GMP and GTP. CU is accredited by the Dutch Council of Accreditation (RVA) on the European quality standard EN 45011, and 17020for the inspection and certification. When requested a copy of the accreditation certificate can be obtained from CU. 4.2 The Lead Auditor Name Qualifications Simon Selvaraj Lead Auditor 4.3 The Certification Decision Management Team Name Qualifications Gerben Stegeman Certifier 4.4 Summary of previous certification assessments and conclusion, with recommendations or non-conformances See Annex 3; Not applicable for main assessment reports 4.5 Audit Agenda Date Location Main activities 20 th August 2014 KG POM 10.30am - Opening meeting. Introduction by team leader. Introduction of team members and assessment agenda am- Review of onsite operations. Document review pm - Closing meeting. Chaired by the assessment team leader. The purpose of the closing meeting is to allow the audit team to present their findings to the auditee, to agree dates for the completion of any corrective action required, and to establish any subsequent follow up action. The meeting is chaired by the audit team leader and wherever possible involve the same people who were present at the opening meeting. At the closing meeting a representative of Top Management was available. The meeting agenda is given in the associated closing meeting document. Final summary by team leader. RSPOSCCSREPORT.F APR2014 Page 9 of 15

10 4.6 RSPO Supply Chain Requirements The facility or facilities mentioned in the scope of the audit carried out according to RSPO Supply Chain Certification Systems, November 2011 was audited against the requirements of the following standard: RSPO Supply Chain Certification Standard, November PART 5: CLOSING MEETING The purpose of the closing meeting is to allow the audit team to present their findings to the client, to agree dates for the completion of any corrective action required, and to establish any subsequent follow up action. The meeting is chaired by the audit team leader and wherever possible involve the same people who were present at the opening meeting. Company name: Felda Global Ventures Plantation(M) Sdn Bhd Date of closing meeting: 20th August 2014 Names and of attendees Name: Affiliation: Mr. Ahmad Fadzli Bin Mohammed Mr. Mohamad Zawawi Pauzy Mill Manager Executive Quality 5.1 Certified Status at this Time It is very important for the client to understand that until they receive written confirmation of their RSPO Supply Chain certification registration from the CU certifier (see 6.2c below) and its expiry date that they are not certified and cannot make any claims concerning certification. 5.2 Actions that a need to be completed prior before certification can proceed a) If any non-compliance was noted, then a certification decision is not possible until the client has taken steps to close out the non-compliances noted in the certification checklist. See also 6 below. b) If full compliance was noted during the audit, the next step is for the checklist and public summary plus any associated documentation, to be sent to the CU RSPO SCCS Certifier, by the lead auditor. The certifier will review the documents and may refer back to either the lead auditor or to the client for further information or clarification. c) Once the certifier is satisfied, a positive certification will be made and a certificate is awarded and sent to the client. The RSPO is also notified within 14 days of the issuing of the certificate. d) If any non-compliance was noted, then a certification decision is not possible until the client has taken steps to close out the non-compliances noted in the certification checklist. See also 6 below. e) If full compliance was noted during the audit, the next step is for the checklist and public summary plus any associated documentation, to be sent to the CU RSPO SCCS Certifier, by the lead auditor. The certifier will review the documents and may refer back to either the lead auditor or to the client for further information or clarification. f) Once the certifier is satisfied, a positive certification will be made and a certificate is awarded and sent to the client. The RSPO is also notified within 14 days of the issuing of the certificate. 5.3 Audit findings The findings of the RSPO checklist and the certification report were presented to the client. RSPOSCCSREPORT.F APR2014 Page 10 of 15

11 5.4 Details of any further information supplied by the client at this stage No further information was given. 5.5 Confidentiality CU auditors will not discuss or reveal any of the confidential information seen during the audit to any third party. Any public summary of the main assessment will be approved by the client prior to publication. 5.6 Non-Compliance The client is made aware that: All non-compliance observed during an audit shall be classified as major since all requirements for Supply Chain certification have to be met before granting certification. Applicable to main assessment audits, all non-compliances shall be addressed satisfactorily by the client before certification may be granted. If non-compliances are not addressed within three (3) months of the audit, a full re-audit shall be required. CU shall assess the effectiveness of the corrective and/or preventive actions taken before closing out the non- compliance. Non-compliances that are raised after the main certification are serious (i.e. must be considered as a major) and the integrity of the RSPO Supply Chain Certification is at risk. For subsequent annual assessment audits, a maximum of one month is to be given to the certified client to satisfactorily address the non-compliance. Should the non-compliance not be addressed within the one month maximum timeframe, a suspension or withdrawal of the certificate and a full re-audit may be necessary. Where objective evidence indicates that there has been a demonstrable breakdown in the supply chain caused by the certified client s actions or inactions, and that oil palm products have been or are about to be shipped which are falsely identified as RSPO certified product then immediate action will be taken by CU, and the RSPO Supply Chain certification should be suspended until such time that it has been addressed. If certification is suspended or removed, for example on the basis of lack of effective corrective actions, the client shall inform their supply chain customers immediately. If certification is granted subsequently then this can be communicated to the customer group. RSPOSCCSREPORT.F APR2014 Page 11 of 15

12 PART 6: CONCLUSIONS OF THE AUDIT & CERTIFICATE DETAILS 6.1 Final certification decision of Control Union No Non-conformity found NC Number: - Date: Reference to standard: Standard requirement: Evidence of non-compliance: Certification status of client: The mill included in the scope of this audit demonstrated full compliance with the RSPO SCCS. With effect from the certification date given below, this company and all facilities mentioned in the scope of this report are considered to be certified in accordance with the RSPO SCCS. 6.2 Certificate Details and Scope Name of Client: Felda Global Ventures Plantation(M) Sdn Bhd- Kota Gelanggi Palm Oil Mill Client number: CU RSPO Certificate number: CU813206RSPO SCCS Start date of certificate: 22/07/2010 End date of certificate: 21/07/2015] Date of first certification: 22/07/2010 Scope Processing fresh fruits bunches of oil palm and processing to crude palm oil and palm kernel through SG model. Type of certification: Single site: Yes Multi Site: Yes Duration of certificate: 5 Years from date of certification RSPOSCCSREPORT.F APR2014 Page 12 of 15

13 PART 7: FORMAL SIGN OFF OF AUDIT FINDINGS 7.1 Signing by the Client I the undersigned, being the most senior relevant management representative of the operation seeking or holding certification, agree with the contents and audit findings as presented in document (RSPO SCCS Report and Checklist). I also confirm: Acceptance of liability in execution of the instructions given in the document and at the closing meeting. That this company was made aware that the findings of the audit team are tentative; pending review and decision making by the duly designated representatives of Control Union Certifications. That the formal record of the closing meeting is accurate and that all agenda items were covered by the lead auditor. I understand the implications of non-compliance as laid out above. Acknowledged by: Name: Position: Date: Signature 7.2 Signing by the Lead Auditor I the undersigned, being the Lead Auditor, confirm that this report is an accurate record of the findings and of the closing meeting. I further confirm that the summary of the findings as presented in this report are a true representation of the actual findings of the audit team. Acknowledged by: Name: Simon Selvaraj Position: Lead Auditor Date: 20th August 2014 Signature 7.3 Signing by the Certifier I the undersigned, being the Certifier, confirm that the information and conclusions included in this report have been prepared in good faith and that the certification decision has been based upon this information. Acknowledged by: Name: Gerben Stegeman Position: Certifier Date: 03/09/14 Signature RSPOSCCSREPORT.F APR2014 Page 13 of 15

14 ANNEX 1: RSPO e-trace Registration Information A1: Record of raw materials purchased / received Only applicable to facilities after the Palm Oil Mill, such as refineries, manufacturers, etc that have PURCHASED RSPO certified CPO and PKO and for the 12 month period Supplier RSPO SCC cert no RSPO e-trace no: Product Volume A2: Record of raw materials/palm oil product sold Only applicable to facilities after the Palm Oil Mill, such as refineries, manufacturers, etc that have SOLD RSPO certified CPO and PKO and for the 12 month period Buyer RSPO SCC cert no RSPO e-trace no: Product Volume ANNEX 2: Evaluation of a facility with outsourcing activity Companies which outsource work on a flexible basis to any of a number of potential contractors (independent third parties) may apply for inclusion of the outsourcing process within the scope of their certificate. In this case CU evaluates during and before the audit (by evaluating the system plan, protocol) by a risk analysis whether the outsourcing activity of each facility carries a high risk or not. This evaluation shall be carried out for each facility or site that is carrying out outsourcing activities. Activity The company is outsourcing a wide range of production related activities The company is outsourcing to a contractor or a number of contractors on a regular basis; and/or contractors grade or sort the material during outsourced processing; and/or contractors do not physically return the certified product following outsourced processing; and/or The company is outsourcing processing across national borders Total score* Amount of contractors (same type) Sample** High risk Yes/No No No No No No No as this is own mill and no outsourced activity. * When the outsourcing activity of a facility or site proves to be a high risk activity, a physical audit of a sample of contractors included in the scope of the company s certificate has to be carried out. ** The sampling number shall be at a minimum the square root of the number of contractors (x) with: RSPOSCCSREPORT.F APR2014 Page 14 of 15

15 Initial assessment: 1.0 as a coefficient (y= x), rounded to the upper whole number. Surveillance: 0.8 as a coefficient (y= x), rounded to the upper whole number. During audit of contractors the records of material inputs, outputs and shipping documentation associated with certified material shall be evaluated to ensure that the policies and procedures are sufficient and adequately implemented to meet the intent and requirements of the RSPO Supply Chain Certification Systems. ANNEX 3: Summary of previous certification assessments and conclusion, with recommendations or non-conformances Not applicable for man assessment reports. Main Assessment Report N/A as this is an extension of scope from MB to SG. RSPOSCCSREPORT.F APR2014 Page 15 of 15