Setting Up General Ledger Accounts

Transcription

1 2019 This document provides you with the information necessary to update your for Read it in its entirety before beginning to use the Important: If you do a 13 th month statement, do not update your financial statement to the 2019 format until you have completed the 13 th month statement. Tip: When installing the financial statement update, you will need to verify the drive letter for the location where the update needs to be installed. This needs to be the same drive letter for where your DMS is installed. To identify the drive letter you need, open the DMS on your computer. The drive letter for the DMS is displayed in the bottom right corner on the DMS main menu. For example, it could be C:\AD, S:\AD, etc. depending on how your network is configured. This is the drive letter you need to make sure displays when you are prompted to verify the drive letter for the update. Setting Up General Ledger Accounts The new general ledger accounts will be on the 2019 financial statement; however, you must add them into your general ledger. 1. Click Setup. 2. Click General Ledger. 3. Click Enter G/L Account Information. 4. Enter the general ledger account information. Reference similar accounts in your existing general ledger to determine how to set up an account. 5. Click Save to save the information. Entering Vehicle Sales Parameters Your new sales accounts must also be entered under your Vehicle Sales Parameters in the Accounting Setup. Enter all the new accounts using the following method: 1. Click Setup. 2. Click Vehicle Sales. 3. Click Enter Sales Parameters. Revised: 1/22/ Page

2 4. Click Default New in the list window on the right side of the screen. This will bring in all the accounts you are currently using in the new car sales. Any changes to used accounts can be made using the Default Used option. 5. In Sale Account, type the new sales account number. 6. In Description, type the model name. 7. Type N for new. 8. The Journal field will automatically populate with 10. Any changes to used accounts can be made using the Journal Enter the sales account number on the Credit side and the cost of sale account on the Debit side. 10. Verify that an account number is listed on the Debit side of the Amount Financed. 11. Click Save. Adding Accounts to the Daily DOC Add the new sales and cost of sales accounts to your Daily DOC Parameters. 1. Click Reports & DOCs on the Dealership Accounting menu. 2. Click Standard Daily DOC. 3. Click the existing DOC in the selection list. 4. Click Enter Report Parameters. 5. Add the new accounts to the appropriate line or create a new line for the new accounts. 6. Click Save to save the changes. Note: Accounts must be added in the same manner to the Comparison DOC, if applicable. Sales and cost of sales accounts should not be deleted from the Comparison DOC because there will be a comparison of the vehicle sales for the last year and the current year. 2 Page

3 Deleted Accounts Added Accounts Page # Account # Description Page /4012/3112/4112 Sale/Cost of Sale S60 T5 AWD Retail/Lease Page /4014/3114/4114 Sale/Cost of Sale S60 T6 AWD Retail/Lease Page /4061/3161/4161 Sale/Cost of Sale V60 CC T5 AWD Retail/Lease Page /4063/3163/4163 Sale/Cost of Sale S60L T5 AWD Retail/Lease Page /4069/3169/4169 Sale/Cost of Sale XC60 T5 AWD Retail/Lease Page /4078/3178/4178 Sale/Cost of Sale V60 T6 AWD Retail/Lease Page /4079/3179/4179 Sale/Cost of Sale S60 T6 FWD Retail/Lease Page /4080/3180/4180 Sale/Cost of Sale XC60 T6 AWD Retail/Lease Page /4083/3183/4183 Sale/Cost of Sale XC60 T6 AWD R Retail/Lease Page /4085/3185/4185 Sale/Cost of Sale XC60 T6 FWD Retail/Lease Page /4089/3189/4189 Sale/Cost of Sale V60 T5 AWD Retail/Lease Page /4206/3306/4306 Sale/Cost of Sale S60 CC Retail/Lease Page /4212/3312/4312 Sale/Cost of Sale S60 T5 AWD Retail/Lease Page /4215/3315/4315 Sale/Cost of Sale S60 CC Retail/Lease Page /4217/3317/4317 Sale/Cost of Sale XC40 T5 Momentum Retail/Lease Page /4220/3320/4320 Sale/Cost of Sale V60 T6 FWD Retail/Lease Page /4224/3324/4324 Sale/Cost of Sale XC90 D5 AWD Retail/Lease Page # Account # Description Page Sale Care By Volvo (CBV) Page Cost of Sale Care By Volvo (CBV) Page Addition to Income Customer Experience Bonus Page Sale XC60 T8 AWD R Retail Page Cost of Sale XC60 T8 AWD R Retail Page Sale XC60 T8 AWD R Lease Page Cost of Sale XC60 T8 AWD R Lease Page Sale XC90 T5 AWD R Retail Page Cost of Sale XC90 T5 AWD R Retail Page Sale XC90 T5 AWD R Lease Page Cost of Sale XC90 T5 AWD R Lease Revised: 1/22/ Page

4 Added Accounts (Continued) Page # Account # Description Page Sale XC90 T6 AWD R Retail Page Cost of Sale XC90 T6 AWD R Retail Page Sale XC90 T6 AWD R Lease Page Cost of Sale XC90 T6 AWD R Lease Page Sale XC90 T8 AWD R Retail Page Cost of Sale XC90 T8 AWD R Retail Page Sale XC90 T8 AWD R Lease Page Cost of Sale XC90 T8 AWD R Lease Page Sale XC90 T5 FWD R Retail Page Cost of Sale XC90 T5 FWD R Retail Page Sale XC90 T5 FWD R Lease Page Cost of Sale XC90 T5 FWD R Lease Page Sale S60 T8 AWD R Retail Page Cost of Sale S60 T8 AWD R Retail Page Sale S60 T8 AWD R Lease Page Cost of Sale S60 T8 AWD R Lease Page Sale S60 T8 AWD Retail Page Cost of Sale S60 T8 AWD Retail Page Sale S60 T8 AWD Lease Page Cost of Sale S60 T8 AWD Lease Page Sale V60 T6 AWD Retail Page Cost of Sale V60 T6 AWD Retail Page Sale V60 T6 AWD Lease Page Cost of Sale V60 T6 AWD Lease Page Sale V60 T8 AWD Retail Page Cost of Sale V60 T8 AWD Retail Page Sale V60 T8 AWD Lease Page Cost of Sale V60 T8 AWD Lease Page Sale S60 T6 AWD Retail Page Cost of Sale S60 T6 AWD Retail Page Sale S60 T6 AWD Lease Page Cost of Sale S60 T6 AWD Lease Page Sale XC40 T4 R Retail Page Cost of Sale XC40 T4 R Retail 4 Page

5 Added Accounts (Continued) Page Sale XC40 T4 R Lease Page Cost of Sale XC40 T4 R Lease Note: The 2019 Financial Statement does not have the number of cylinders, Momentum, or MTM in the account names. The account numbers and basic model names remain the same as they were in 2018.It is your choice as to whether you want to change your Chart of Accounts to match the Financial Statement wording. Renamed Accounts Page # Account # Description Note Page /4062 Sale/Cost S60L T5 FWD Retail Drop Cylinders Page /4162 Sale/Cost S60L T5 FWD Lease Drop Cylinders Page /4084 Sale/Cost XC60 T5 FWD Retail Drop Cylinders Page /4184 Sale/Cost XC60 T5 FWD Lease Drop Cylinders Page /4088 Sale/Cost V60 T5 AWD Retail Drop Cylinders Page /4188 Sale/Cost V60 T5 AWD Lease Drop Cylinders Page /4095 Sale/Cost S60 T5 FWD Retail Drop Cylinders Page /4195 Sale/Cost S60 T5 FWD Lease Drop Cylinders Page /4098 Sale/Cost XC60 T6 AWD Retail Drop Cylinders Page /4198 Sale/Cost XC60 T6 AWD Lease Drop Cylinders Page /4099 Sale/Cost XC60 T6 AWD Retail Drop Cylinders Page /4199 Sale/Cost XC60 T6 AWD Lease Drop Cylinders Page /4209 Sale/Cost V60 T5 AWD Retail Drop Cylinders Page /4309 Sale/Cost V60 T5 AWD Lease Drop Cylinders Page /4210 Sale/Cost V60 T6 AWD R Retail Drop Cylinders Page /4310 Sale/Cost V60 T6 AWD R Lease Drop Cylinders Page /4211 Sale/Cost V60 CC T5 AWD Retail Drop Cylinders Page /4311 Sale/Cost V60 CC T5 AWD Lease Drop Cylinders Page /4213 Sale/Cost S60 T6 AWD R Retail Drop Cylinders Page /4313 Sale/Cost S60 T6 AWD R Lease Drop Cylinders Page /4214 Sale/Cost S60L T5 AWD R Retail Drop Cylinders Page /4314 Sale/Cost S60L T5 AWD R Lease Drop Cylinders Page /4216 Sale/Cost XC60 T6 AWD R Retail Drop Cylinders 5 Page

6 Renamed Accounts (Continued) Page # Account # Description Note Page /4316 Sale/Cost XC60 T6 AWD R Lease Drop Cylinders Page /4219 Sale/Cost V60 T4 FWD Retail Drop Cylinders Page /4319 Sale/Cost V60 T4 FWD Lease Drop Cylinders Page /4222 Sale/Cost S60 T5 FWD R Retail Drop Momentum Page /4322 Sale/Cost S60 T5 FWD R Lease Drop Momentum Page /4223 Sale/Cost S60 T5 CC AWD Retail Drop Cylinders Page /4225 Sale/Cost XC60 T5 AWD R Retail Drop MTM Page /4325 Sale/Cost XC60 T5 AWD R Lease Drop MTM Page /4235 Sale/Cost V40 T5 FWD Retail Drop Cylinders Page /4335 Sale/Cost V40 T5 FWD Lease Drop Cylinders Note: Deleted models for 2019 should appear on your Scan & Verify report. You should place these accounts in 3000/4000/3100/4100 (Deleted Models-Retail or Lease). Page 1 Line 59 YTD Profit should match Page 6 Line 69 YTD except for rounding under $10 on the Volvo Financial Statement. 6 Page