Minutes of the Florida Region. Assembly. Saturday March 24, :00 AM

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1 Minutes of the Florida Region Assembly Saturday March 24, :00 AM Meeting Opened: 9:10 AM The Chair, Belle, opened the meeting with the Serenity Prayer at 9:10 AM. 12 Steps read by Donna, 12 Traditions read by Leslie & 12 Concepts read by Sondra Roll Call: Roll Call was taken by Secretary, Cathy K: Total in attendance: 31 Voters: 20 Non-Voters: 11 Regional Committee Members Present: Belle-Chair, Whitney-Vice Chair, Cathy K.-Secretary, Jim M.- Treasurer, Lynne-Delegate, Patti-Alt Delegate, Joni-Narateen Chair, Mike L.-Website Committee Chair, Theresa M.-Webmaster, & Donna-Bay Area Service Rep 22 meeting GSRs 20 Voting, 2 Non-Voting: Voting Non-Voting Clearwater # Jacksonville # Clearwater # Naples # / Cathy K counted as Secretary Delray Beach # Jacksonville # Jacksonville # Jacksonville Beach # Land O Lakes # Longwood # Ocala # Ocala # Orlando # Palm City # Plant City # Port St Lucie # Spring Hill #

2 St Petersburg # Tampa North # Tampa South # Tarpon Springs # West Palm Beach # Approval of Minutes: A motion to approve the minutes from the Florida Regional Teleconference on 12/03/2017 was made and seconded. A vote was taken and minutes passed. Y-16 N-0 A-4 Vote on approval of minutes from Florida Regional Teleconference on 02/25/2018 was deferred until next conference call due to lack of time for everyone to review prior to the assembly. Treasurer s Report: Treasurer, Jim presented and discussed the current Treasurer s Report. Motion to accept the update was made and seconded. A vote was taken and Treasurer s Report was passed. Y-20 N-0 A-0 Regional Announcements: CAR Lynne (Delegate): Conventions Need to read the literature WSO has additional information there is a revised CAR voting sheet on the website priority list is needs to be completed by the groups and returned to Lynne Regional no convention committee chair yet region s annual major fundraiser World in Orlando 08/30/ /02/2018 service opportunities still available Florida Region Assembly Questionnaire Whitney A questionnaire with questions on how to make the assembly more productive was distributed and requested to be returned by the end of the day if possible Area Report: Bay Area Donna updated on Bay Area status and activities 2

3 Committee Reports: Outreach Convention Narateen Joni Still no Chair for this committee looking for willingness No chair for this committee Letter of Willingness has been received (to be voted on during the assembly) Discussed the current status and activities of the Narateen committee background checks, online meeting challenges due to anonymity Literature Mickey Website - Mike Helpline Bonnie W Helpline volunteer schedule was passed around for members to fill needed time slots Delegate/Alternate Delegate Report CAR Q&A Lynne & Patti Motions: Website Committee motions Mike - Rescind prior motion prohibiting Webmaster on conference calls (Website Committee Motion #2 attached) o Motion read o Discussion o Vote motion passed Y-20 N-0 A-0 - Rescind prior motion on Do You Need Nar-Anon? questions posted on the website home page (Website Committee Motion #3 attached) o Motion Read o No discussion o Vote motion passed Y-20 N-0 A-0 - Rescind prior motion wording for an addict (Website Committee Motion #4 attached) o Motion read o No discussion o Vote motion passed Y-20 N-0 A-0 FL Region Service Committee (Ad Hoc) motion - Donna - Draft of Florida Region Guidelines (Motion-Guidelines2 attached) o Motion read 3

4 o Additions, corrections and/or omissions due by 07/07/2018 to be discussed on August 2018 teleconference call with final draft due in September 2018 o Vote to accept the draft passed Y-19 N-0 A-1 Elections: - Convention Committee Chair Belle/Whitney o Letter of Willingness from Bonnie J read by Leslie o Discussion o Vote Bonnie J as Convention Committee Chair passed Y-19 N-0 A-0 (Bonnie J was the 20 th voter in attendance) GSR Roundtable: Round Robin for all GSRs to update on the groups/meetings Reminders: - Next FL Region teleconference call is tentatively Sunday 7:30 PM (605) PIN Next FL Regional Assembly is tentatively scheduled for Saturday 9:00AM First United Methodist Church 125 N Interlachen Ave Winter Park, FL World Convention is in Orlando August 30 September Please register and make your hotel accommodation reservations the main hotel, The Rosen the convention center may be booked, but there are several other options - FL Region Convention (FRCNA 37 Courage To Learn) is July 07 08, 2018 in Tampa Motion to Adjourn: At 2:54 PM - motion to adjourn submitted and seconded Closed meeting with the Serenity Prayer Respectfully submitted by Cathy K FL Region Service Secretary May 7,

5 Florida Region Treasurer s Report MARCH 24, 2018 Our starting balance for the fiscal year starting October 1 st, 2017 is $8, less the WSO donation of $ = $4, ($3, for Delegate expense plus $ Prudent reserve) DONATIONS YTD: See Details below $ EXPENSES YTD: includes $3,800 Hold Back for Delegates $ DELIGATE HOLD BACK YTD for Fiscal year 2017/2018 $ CURRENT AVAILABLE BALANCE $ Fiscal year (October 1, 2017 to Mar 24, 2017) Donations: 10/23/17 Lakeland $ /23/17 WPB Sat $ /02/17 Lakeland $ /04/17 Lake Worth $ /06/17 Cape Coral $ /14/17 Oldsmar $ /14/17 Lakeland $ /14/17 Ocala $ /14/17 Ocala $ /21/17 Palm City $ /21/17 Bay Area $ /29/17 South Miami $ /29/17 Lakeland $ /16/18 Ocala $ /16/18 Brandon $ /16/18 Lake Worth $ /16/18 Palm Coast $ /18/18 Lakeland $ /25/18 Miami $ /25/18 Mobile $ /25/18 Mobile $ /25/18 Mobile $ /08/18 West Palm $ /08/18 Cooper City $ /08/18 Cape Coral $ /08/18 Oldsmar $ /17/18 North Lakeland $ /01/18 Lake Worth $ /21/18 Port St. Lucy $ /21/18 Ocala $40.00 Total Donations to Region thru 3/01/18 $ /23/17 Donation to World Service (ck#1098) $ Florida Region Treasurer s report MARCH 24, 2018 Page 1 of 4

6 EXPENSES: FISCAL YEAR 2017/2018 Face 2 face Assembly Oct 23, 2017 paid to church 10/24/17, ck#1097 $ Infoline helpline (Onebox) Oct 23,2017 Debit Card $35.90 Infoline Helpline (Onebox) Nov 23,2017 +late fee Debit Card $40.90 Infoline helpline (Onebox) Dec 23, 2017 Debit Card $29.95 Pymt to World Holdback Delegates Dec 15, 2017 (ck#1099) $3, Infoline helpline (Onebox) Jan 23, 2018 $29.95 Infoline helpline (Onebox) Feb 23, 2018 $29.95 YTD Postage 2/08/18 (ck#1100) $21.71 Postage 1/2/18 Debit Card $7.50 Fla. State annual registration 2/14/18 Debit Card $70.00 Infoline helpline (Onebox) Mar 23,2018 Debit Card $29.95 New Meeting Packets 12/15/17 Debit Card $98.66 New Meeting Packets 12/21/17 Debit Card $20.35 New Meeting Packets 2/08/18 Debit Card $48.95 New Meeting Packets 2/23/18 Debit Card $48.95 Total Expenses year to date $4, Florida Region Treasurer s report MARCH 24, 2018 Page 2 of 4

7 PROGRAM REVENUES TO DATE Convention Income $00.00 Donations to date $00.00 TOTAL $00.00 NAR ANON FLORIDA REGION BUDGET 2017/2018 EXPENDITURES BUDGET 2017/18 ACTUAL YTD 2017/ /17 BUDGET ASSEMBLY (F2F) MEETINGS March 2018 $ $ September 2018 $ $ Total $ $0 TRAVEL EXPENSES $66 $0 $66 Total $66 LITERATURE NEW GROUPS $ $ $ Total $ OPERATIONAL OFFICE EXPENSE $0 $ Total $0 NARATEEN $ $0 $ Total $ REGIONAL DELEGATE COST (Actual need $3,800) Delegate Cost of $1,900 over 2 years $ $ $ Alt Delegate Cost of $1,900 over 2 years $ $ $ Total $ $ CONVENTION $100 0 $100 Total $100 WEBSITE $ $ Total $ OUTREACH $ $1800 Total $ FLORIDA STATE ANNUAL REGISTRATION $62.00 $70.00 $62.00 LITERATURE COMMITTEE TOTAL BUDGETED EXPENDITURES $5, $1, $ Florida Region Treasurer s report MARCH 24, 2018 Page 3 of 4

8 BUDGET CONSIDERATIONS FISCAL YEAR OCTOBER 1, 2017 TO SEPTEMBER 30, 2019 PRUDENT RESERVE OF $ PLUS $ PER MONTH IN HOLDBACKS FOR NAR ANON World CONFERENCE EVERY TWO YEARS PRUDENT RESERVE $ HOLDBACK OCT 2017 $ HOLDBACK Nov 2017 $ HOLDBACK DEC 2017 $ HOLDBACK JAN 2018 $ HOLDBACK FEB 2018 $ HOLDBACK MAR 2018 $ HOLDBACK APR 2018 $ HOLDBACK MAY 2018 $ HOLDBACK JUNE 2018 $ HOLDBACK JULY 2018 $ HOLDBACK AUG 2018 $ HOLDBACK SEPT 2018 $ MIN BALANCE REQUIRED $ $ $ $ $ $ $ $ $ $ $ $ $ Florida Region Treasurer s report MARCH 24, 2018 Page 4 of 4