INSTRUCTIONS TO BIDDERS
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- Verity Dickerson
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1 INSTRUCTIONS TO BIDDERS 77-PASSENGER, SCHOOL BUS The Washington Community High School Board of Education is requesting sealed bids for 3-year lease agreement for (8) 77-passenger, school bus. All interested bidders may secure a listing of the specifications from the Business Manager s Office at 115 Bondurant Street, Washington, Illinois Sealed bids shall be marked 77-Passenger, School Bus and shall arrive in the Office of the Assistant Superintendent by 11:00 p.m. on Thursday, December 7 th, 2017, quotations will be opened at that time. Address bids to: Washington Community High School, District Bondurant Street Washington, IL Attn: Dr. Joseph Sander, Assistant Superintendent The Board of Education will review all bids at its regular meeting on Monday, December 11 th, 2017 at 7:00 p.m. This meeting is open to the public and interested parties are welcome to attend. The Board of Education reserves the right to waive technicalities or irregularities and to reject any or all proposals, when in the opinion of the Board, such action will best serve the interests of this school district. Bid Circulation Date: November 23rd, 2017 Bid Opening Date: December 7th, 2017 at 11:00 AM
2 Washington Community High School District 308 Minimum Specifications for a 77 Passenger Bus Please note on this bid form those specifications, which cannot be met due to manufacture differences and/or unavailability. Please indicate those alternatives, which most nearly meet the listed specifications. All specifications shall meet or exceed those specifications as set forth by the Illinois Department of Transportation, Federal Department of Transportation, and the Illinois Office of Education Circular Series A No Circular Series A No. 323 shall become a part of these specifications along with any additional specifications and regulations as set forth by the Illinois Department of Transportation, Federal Department of Transportation, and Illinois Office of Education. All School Buses are to meet Illinois and Federal Standards and specifications as currently applicable. BIDDERS ARE TO USE THESE FORMS ONLY IN SUBMITTING BID AND MUST STATE COMPLIANCE OR DETAIL ALL ALTERNATES OR EQUALS On the line to the right of each item in these specifications the bidder must indicate by TO SPEC or YES that they meet this item or must explain the alternate equipment bid. Failure to do so will result in the School assuming the bid submitted does not meet the specifications and therefore the bid will not be considered. CHASSIS SPECIFICATIONS Year Model New 2018 Make and Model: BIDDER SPEC Wheelbase 273 or longer for 77 passenger body Engine Engine Must Be Cummins In-Line Six Cylinder Electronic Diesel. Engine Must Be Rated At 220 Hp or greater, Torque Must Be 520 Ft/Lb or greater. Engine Must Meet 2013 Emission Requirements without use of Credits with Certification Paperwork 750 Watt Engine Block Heater -30 Degree Or Lower Long Life Coolant Include Complete Instrumentation Transmission Allison Electronic Series 2500 PTS Automatic Transmission
3 Front Axle 10,000 lb Rating Or Greater, Oil Seal Hubs Front Shock Absorbers Spring Rates To Give Safe Handling and Comfortable Ride Qualities Rear Axle 19,500 Lb Rating Or Greater Spring Rates To Give Safe Handling and Comfortable Ride Qualities 5.13 Axle Ratio Brakes Power Hydraulic Brakes ABS Parking Brake Steering Power Steering Tilt/Telescopic Steering Wheel Fuel Tank 100 Gallon Or Greater Mounted Between Frame Rails Heat fuel/water Separator Electrical Minimum 190 Amp Alternator Magnetic Body Cut-Off Solenoid Battery 2100 CCA or Greater Circuit Breaker In Place Of Fuses Dual Electric Horns Wheels 8.25 x Hole Steel Wheels Tires R22.5 Highway Front and Traction Rear Front Bumper Heavy Duty 3/16 Inch Thick Crossing Gate with block Heater plug Tow Hooks Front Frame Mounted Tow Hooks Hood
4 Tilting Hood and Fenders Service & Parts Manual One Complete Set Of Service and Parts Manuals To Be Included With Fleet BODY SPECIFICATIONS BIDDER SPEC Aisle 12 At Seat Level, 15 At Top of Seats Back Up Alarm Back Up Alarm Activated By Reverse Gear Body 77 Passenger With At Least Inch Seat Spacing Bumper Rear: 3/16 Plate Steel Certificate Holder Construction One Piece Body Bows From At Least Floor To Floor Body Construction Will Conform To FMVSS220 And FMVSS221 For Joint Strength And Roll Over Protection, Including Floor Joints All Ceiling Panels To Be Perforated Type With Acoustic Lining In All Sections Exterior white roof Crossing Arm Electric Operated Crossing Arm To Operate From Door Control With Interrupt Switch. Yellow Poly Type. Doors All 8 buses are to be keyed alike Entrance Door To Be Outward Opening, And Electrically Operated. No Manual Doors Accepted Exterior Key to Open And Close Entrance Door Padded Header Emergency Rear Door Must Conform To FMVSS217 For Emergency Exits
5 Padded Header Vandal Lock Required Floor Rubber Floor Covering Tan or Gray With Ribbed Center Aisle, Rubber Covered Wheel Housings 5/8 Exterior Plywood Fuel Door Vandal Lock (keyed alike on all 8 buses, same as entrance door lock) Glove Box Grab Handles and Steps Rigid Black Nylon Left And Right Below Windshield Left and Right Cowl Mounted Folding Steps Hand Rail One Stainless Steel Rail On Left Side Of Entrance Step Well Heater/Defroster System Two Defroster Fans One Left One Right 90,000 BTU Front System With Continuous Defroster Duck Under Windshield and Driver s Window. Driver Select zero to 100% Fresh Air Introduction System as Conditions Require. System Has Washable Air Filter Dual, Ball Type Cut-Off Valves Isolate Heater System From Engine Manual Ball Type Water Flow Valve On Heater Next to Driver For Temperature Control 50,000 BTU Right Front Heater/Defroster With Two Blowers Rea Wall Mounted Heater Is Rated At 80,000 BTU With Two Fans Headroom 76 Or More Measured At Center Aisle Over 5/8 Inch Exterior Grade Plywood Sub-Floor Inner Panels Insulation 1 ½ Thick Material Bulkheads, Rear Walls
6 And Sidewalls Lettering As Required By Federal And State Requirements Lettering To Read: WASHINGTON COMMUNITY HIGH SCHOOL DISTRICT 308. Unit Numbers To Be Assign at a Later Date, But Will be Required To Be Installed Per State Requirements. ERRATIC DRIVING DECAL with Phone Number ( ) Reflective Tape As Required By Law Lights Double Row Of Dome Lights Dome Lights To Have Front and Rear Separate Controls Driver s Dome Light With Separate Control Manuals Part And Service Manuals For Bus Body Mirrors Inside 6 x 30 Padded Edge. Rosco Complete 6" x 30" Rearview Mirror/Monitor Kit w/two (2) Cam Inputs, 7" Monitor with camera. Outside Mirrors to be heated and electrically remote controlled for at least the two major mirror sets near the driver cab. Heated Crossover Mirrors Mud flaps Mud Flaps Mounted Front and Rear Outlet 12 Volt Outlet Driver s Area Paint Radio As Per Law AM/FM/CD/PA System With 4 Or More Interior Speakers And 1 Exterior Speaker Mounted In the Engine Compartment Roof Vents (2) Transpec Triple Value Safety Vent
7 Rust Proofing Body Parts Thoroughly Rust Proofed After Fabrication And Before Assembly Seats and Barriers Driver Seat: Seats Inc. Magnum with black Tuff-Tex Upholstery And Arm Rest Both Sides. NO Tools Required For Adjustment. Foam Cushion and Back Padding. Floor Mounted Auto Locking Retractable Driver s Seat Belt and Shoulder Harness. Passenger: 39 Hi Back DOT Seats. Foam Cushion And Back Padding. Upholstery is 42 OZ equivalent With Poly Cotton Backing. Color Is Brown. Barriers: Padded DOT 39 Wide Barriers At Entrance Right And Left. Same Height As Passenger Seats. Metal Modesty Panel Below Right Hand Barrier. Safety Equipment Five LB Fire Extinguisher Mounted In Driver s Area Triangle Reflector Kit Secured Post Trip Monitor with Alarm Disable At Rear Of The Bus Factory Installed and Programmed To Arm Only After Using 8 Ways Colored Noise Suppression Switch Single Switch To Control All Heater Motors, Defroster Fans, And Radio So That The Driver Can Hear At Intersections and Railroad Crossings Body Fluid Clean Up Kit Mounted Shoulder Pads Padded Shoulder Rails Trimmed In Same Material As Seat Covers Step-Well Two Step Step-Well with Ribbed Tan Or Gray Rubber Covering and White Edging On All Steps Stop Arm Stop Arm Light To Have Strobe Lights Sun Visor 6 x 30 Transparent Plexiglas With Padded Edges And Two Mounting Brackets On Driver s Side. Switch Panel
8 Mounted On Driver Console With Rocker Switches For Electrical Equipment. Illumination Controlled By Headlight Switch Rheostat Tow Hooks Rear Frame Attached Tow Hooks Undercoating Body Floor, Skirt and Wheel Housings Windows Side Tempered Safety Glass. Side Window To Be Tinted 28% Light Transmission Rear Rear Window and Emergency Door Glass To Be Tinted 28% Light Transmission Driver s Window Is To Be Two Piece Adjustable With Security Fastener For Locking Both Sashes Windshield Windshield To Have Heavy Tint Border At Top Of Glass Windshield Washer Electric With Nozzles Mounted On Wiper Blades With 1 Gallon minimum Reservoir Located Engine Compartment Windshield Wipers Two Mounted With Two Speed Switch And Intermittent Operation Wiring All Wiring Color Coded and Numbered With Access Area Outside Below Drivers Window With Locking Door and Light Electronic Cruise Control License & Title License And Title For Current Year and Registration With State of Illinois (Fees Included In Bid) Inspection Original Illinois Inspection Sticker On Unit At Time Of Delivery
9 Ignition Keys Keyed Alike Through All Eight Buses Video Surveillance System Pro-Vision five camera system (front 180 degree, mid-ship dome, forward facing rear camera and 2 stop arm cameras) 1080p high definition system and GPS antenna and event marker button Hard drive and sd card, each unit should include 2 sd cards (one installed and one for rotation for viewing by school administration (units should include protection for security and confidentiality. Any Software Or Equipment Needed To View Recordings Are To Be Included. If Software Needs To Be Installed On A WCHS Computer This Will Need To Be Done At Delivery. Time, Date and Unit Number Will Need To Be Programmed Before or At Delivery Auxiliary Heating System Proheat X30 coolant heater installed. Include a Proheat PK3000 multi-function digital timer. Timer to have USB drive that allows copying a profile for the entire fleet. Timer to be located in the dash area. Installed with provisions to protect Proheat Heater even if valve isolates bus body from engine. Heater to be covered under warranty for a minimum of 3 years Warranty Three Year/36,000 Mile Bumper to Bumper Warranty The buses will be returned with normal wear (exterior and interior) and broom clean interiors. Torn or cut seats will not be replaced until the damage seats per bus exceed 5 seats. Body damage will be repaired if covered by insurance. Small scrapes and smudges in paint will be considered normal wear. Consideration should be included in the bid for normal wear (scratches, etc.) If a bus or buses become un-useable by the District, because of warranty issues, the bus dealer will provide a free loaner unit(s) so as not to disrupt the regular school route schedule.
10 WASHINGTON COMMUNITY HIGH SCHOOL WILL NOT PAY COMPENSATIONS OF NORMAL WEAR & TEAR. DELIVERY (TO WCHS) MUST BE NO LATER THAN MONDAY, JULY 10, UNITS SHOULD BE AVAILABLE FOR INSPECTION ON OR BEFORE WEDNESDAY, JUNE 21, 2018 AT AN ILLINOIS DEALER LOCATION. PENALTY WILL BE ACCESSED IF DELIVERY DATE IS NOT MET. 3 Year Lease (12,000 annual mileage, 36,000 total) Annual Payment MSRP (Insurance Purposes) $ $
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