State of Florida Department of Transportation Central Procurement Office 605 Suwannee Street, Mail Station 20 Tallahassee, Florida

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1 State of Florida Department of Transportation Central Procurement Office 605 Suwannee Street, Mail Station 20 Tallahassee, Florida REQUEST FOR INFORMATION ****************************************************************************** RFI Number: RFI-DOT-17/ KW Title: LEASE OF HEAVY/SPECIALTY EQUIPMENT AND VEHICLES Response Due Date & Time (On or Before): Friday, May18, 5:00PM LOCAL TIME REQUEST FOR INFORMATION (RFI) from the Florida Dept. of Transportation The Department of Transportation is requesting the following information from prospective vendors about the commodities and/or contractual services described below. Description of commodities/contractual services: The Department is considering the solicitation of a statewide Heavy/Specialty Equipment Lease Contract to provide statewide, short-term leases for various equipment and vehicles. In an effort to provide for the various equipment and vehicle needs of the Department s seven geographical Districts, and Turnpike Enterprise. The Office of Maintenance is seeking information from established industry leaders in Heavy/Specialty Equipment and vehicle leasing. The needs of the Department are generally categorized, but not limited to, heavy-duty chassis-cab vehicles, dumpstyle, flat-bed and freight trucks and trailers, earth-moving equipment, ATV/UTV s, agricultural and utility tractors, mowers and other various equipment. Respondents to this RFI should provide an overview of the goods/services they can provide the department related to a 1-year lease of the equipment/vehicles described in Attachment A of this document. This list is not intended to be a complete list of equipment the Department may request to lease but rather a general description of anticipated needs. It is the intent of this RFI to gather information from prospective bidders as to the equipment, goods, and services available from companies seeking to do business with FDOT in anticipation of advertising a competitive solicitation for these services/commodities. Specific Information Requested: 1. Please provide a comprehensive list of equipment/vehicles your company would be willing to lease to the Department for a 1-year term. 2. Please outline your firm s Maintenance and Repair requirements for leased equipment: Which party is responsible for the cost? What records must be maintained and by who, etc.?

2 3. What is your company s policy regarding modifications or installation of accessories to the leased equipment or vehicles? (Example: VHF Radios, Work/Amber Emergency Lighting, Snow Plows, Tool Boxes under Truck Bed, Water Cooler racks on front bumper & Miscellaneous Equipment) 4. Please outline your company s terms and conditions related to damage to the equipment and vehicles, including the responsibilities of each party regarding filing of insurance claims and responsibility of repairs. 5. Please provide your terms and conditions related to mileage/hours of use, and detail any overage policy including any anticipated fees or conditions related to exceeding anticipated limits. 6. Does your company provide training on your equipment and specialty vehicles? If so, what contract terms do you anticipate related to this? 7. Please detail your company s policy/conditions related to Delivery Times & Pick of Equipment and Vehicles specifically outlining the delivery process and any additional cost or fees related to early/delayed delivery or early/delayed pick-up. 8. Please outline your company s policy related to cleaning of equipment and vehicles prior to pick-up including anticipated fees and if said fees may be avoided by customer cleaning. 9. Provide your companies policy related to keys and manuals for equipment/vehicles. (number provided at no-cost, fees related to additional or replacement, etc.) 10. Please outline your company s policy regarding authorized users of the leased vehicles/equipment. For example: Are there restrictions related to non-department employees using the equipment? Does your company provide additional training for users? Are there additional costs? 11. Please outline your company s policy/terms related to markings/decals, being affixed to leased equipment/vehicles. 12. Please outline any restrictions of use your company has related to equipment/vehicles (i.e. towing trailers/equipment, on-road/off-road restrictions) 13. The Department would like to entertain a regional pricing structure to accommodate the state s needs. Detailed pricing is not necessary at this point, but please outline any value-added pricing structures your company may be willing to provide the Department related to serving South, Central, North, and Northwest Florida for 1-year term lease.

3 14. It is the Department s intent to lease from the actual owner of record for equipment/vehicles (we do not anticipate being a sub-lease). Additionally, the Department does not intend to sublease any of the equipment it acquires through this lease agreement. Please provide your company s policy regarding the ownership of the equipment it anticipates leasing to the Department. Contact for Questions or clarification: Katie Wagner, Procurement Agent katie.wagner@dot.state.fl.us Kristin McCrary, Office of Maintenance Kristin.McCrary@dot.state.fl.us The requested information must be received by 5:00 pm (EST) on Friday, May 18, 2018 Special note: After the review of submitted responses to this RFI, the Department may exercise the option to conduct informal/follow-up interviews or question and answer sessions to discuss the information provided in more detail. Any information provided via this RFI and during the interviews will be subject to public disclosure. Send Responses To: The Florida Department of Transportation Central Procurement Office Attn: Katie Wagner/Kristin McCrary 605 Suwannee Street, MS 20 Tallahassee, Florida (If responding by hard copy, please provide one copy of the response to this RFI on DVD or CD.) OR to (an should be sent to both contacts below): Katie Wagner, Procurement Agent katie.wagner@dot.state.fl.us Kristin McCrary, Office of Maintenance Kristin.McCrary@dot.state.fl.us PLEASE NOTE: Responses to this Request for Information (RFI) will be reviewed by the agency for informational purposes, and will not be considered as offers to be accepted by the agency to form a binding contract. Information obtained in response to this RFI is subject to public record as defined by F.S. chapter 119. In accordance with F.S , information obtained in response to this RFI may be used to develop scope and solicitation documents for future procurements at the discretion of the department. Respondents to this RFI will remain eligible for any subsequent contract with the agency.

4 Advertisement of any subsequent competitive solicitation that may result from this RFI will be posted on the Florida Vendor Bid System

5 Base Description CHASSIS-CAB, SINGLE AXLE, CLASS 6, 24,500 LBS. GVWR (4x2) CHASSIS-CAB, SINGLE AXLE, CLASS 7, 28,000 LBS. GVWR (4x2) CHASSIS-CAB, SINGLE AXLE, CLASS 7, 33,000 LBS. GVWR (4x2) CHASSIS-CAB, SINGLE AXLE, CLASS 8, 35,000 LBS. GVWR (4x2) CHASSIS-CAB, SINGLE AXLE, CREW CAB, CLASS 6, 24,500 LBS. GVWR (4x2) CHASSIS-CAB, SINGLE AXLE, CREW CAB, CLASS 7, 28,000 LBS. GVWR (4x2) CHASSIS-CAB, SINGLE AXLE, CREW CAB, CLASS 7, 33,000 LBS. GVWR (4x2) CHASSIS-CAB, SINGLE AXLE, CREW CAB, CLASS 8, 35,000 LBS. GVWR (4x2) CHASSIS-CAB, TANDEM AXLE, CLASS 8, 52,000 LBS. GVWR (6x4) CHASSIS-CAB, TANDEM AXLE, CLASS 8, 58,000 LBS. GVWR (6x4) CHASSIS-CAB, TANDEM AXLE, CLASS 8, 58,000 LBS. GVWR (6x4) CHASSIS-CAB, TANDEM AXLE, CLASS 8, 58,000 LBS. GVWR (6x4) CHASSIS-CAB, TANDEM AXLE, CLASS 8, 64,000 LBS. GVWR (6X4) CHASSIS-CAB, TANDEM AXLE, CLASS 8, 64,000 LBS. GVWR (6X4)

6 12 FOOT FLAT BED DUMP TRUCK, SINGLE AXLE, CLASS 6, 24,500 LBS. GVWR (4x2) 14 FOOT FLAT BED DUMP TRUCK, SINGLE AXLE, CLASS 7, 28,000 LBS. GVWR (4x2) 14 FOOT FLAT BED DUMP TRUCK, SINGLE AXLE, CLASS 7, 33,000 LBS. GVWR (4x2) 12 FOOT FLAT BED DUMP TRUCK, SINGLE AXLE, CREW CAB, CLASS 6, 24,500 LBS. GVWR (4x2) 14 FOOT FLAT BED DUMP TRUCK, SINGLE AXLE, CREW CAB, CLASS 7, 28,000 LBS. GVWR (4x2) 14 FOOT FLAT BED DUMP TRUCK, SINGLE AXLE, CREW CAB, CLASS 7, 33,000 LBS. GVWR (4x2) 4 CU YD DUMP TRUCK, SINGLE AXLE, CLASS 7, 28,000 LBS. GVWR (4x2) 5 CU YD DUMP TRUCK, SINGLE AXLE, CLASS 7, 33,000 LBS. GVWR (4x2) 4 CU YD DUMP TRUCK, SINGLE AXLE, CREW CAB, CLASS 7, 28,000 LBS. GVWR (4x2) 5 CU YD DUMP TRUCK, SINGLE AXLE, CREW CAB, CLASS 7, 33,000 LBS. GVWR (4x2) 8 YARD DUMP TRUCK, TANDEM AXLE, CLASS 8, 52,000 LBS. GVWR (6X4) 8 YARD DUMP TRUCK, TANDEM AXLE, CLASS 8, 52,000 LBS. GVWR (6X4)

7 12 YARD DUMP TRUCK, TANDEM AXLE, CLASS 8, 64,000 LBS. GVWR (6X4) 12 YARD DUMP TRUCK, TANDEM AXLE, CLASS 8, 64,000 LBS. GVWR (6X4) 14 FOOT FLAT BED STAKE BODY TRUCK, SINGLE AXLE, CLASS 6, 24,500 LBS. GVWR (4x2) 18 FOOT FLAT BED STAKE BODY TRUCK, SINGLE AXLE, CLASS 7, 28,000 LBS. GVWR (4x2) 22 FOOT FLAT BED STAKE BODY TRUCK, SINGLE AXLE, CLASS 7, 33,000 LBS. GVWR (4x2) 14 FOOT FLAT BED STAKE BODY TRUCK, CREW CAB, SINGLE AXLE, CLASS 6, 24,500 LBS. GVWR (4x2) 14 FOOT FLAT BED STAKE BODY TRUCK, CREW CAB, SINGLE AXLE, CLASS 7, 28,000 LBS. GVWR (4x2) 14 FOOT FLAT BED STAKE BODY TRUCK, CREW CAB, SINGLE AXLE, CLASS 7, 33,000 LBS. GVWR (4x2) 16 FOOT DRY FREIGHT TRUCK, SINGLE AXLE, CLASS 6, 24,500 LBS. GVWR (4x2) 20 FOOT DRY FREIGHT TRUCK, SINGLE AXLE, CLASS 7, 28,000 LBS. GVWR (4x2) 20 FOOT DRY FREIGHT TRUCK, SINGLE AXLE, CLASS 7, 28,000 LBS. GVWR (4x2) 24 FOOT DRY FREIGHT TRUCK, SINGLE AXLE, CLASS 7, 33,000 LBS. GVWR (4x2) 24 FOOT DRY FREIGHT TRUCK, SINGLE AXLE, CLASS 7, 33,000 LBS. GVWR (4x2) TRUCK TRACTOR, SINGLE AXLE, CLASS 8, 50,000 LBS. GCWR (4X2) TRUCK TRACTOR, TANDEM AXLE, CLASS 8, 80,000 LBS. GCWR (6X4)

8 Excavators; Mini/Compact Track Excavators (Less than 70 HP) Excavators; Track Excavators (Equal to or Greater than 70 HP) Excavators; Wheel & Truck Mount Motor Grader & Maintainer Compactors/Rollers: Asphalt, Soil and Landfill Dozers: Crawler Dozers: Wheel Compact Track And Multi Terrain Loaders (Less than 15,000 lbs. Operating Weight) Crawler/Track Loader (Greater than 15,000 lbs. Operating Weight) Wheel Loaders Skid Steer Loaders: Wheel Backhoe-Loader: Wheel Industrial Trucks/Forklifts Telescopic Handlers, Riding type (including Rough Terrain Handlers and Forklifts) Power Generators (excludes portable) Construction Equipment includes; Concrete Saws, Portable Cement Mixer, Portable Lights, other (excludes hand tools) Gooseneck, Lowboy and Heavy Equipment Trailers All Terrain Vehicles: tracked or wheeled Trail or Utility with no cargo bed 4WD/AWD Side-by-Side Utility Vehicles: 2+ passengers, 4WD/AWD (Ex: Sport, Trail, Performance, etc.) (Excludes Work) Work Utility Vehicles: must include cargo bed (Ex: Mules and Gators) (Excludes Sport/Trail, Performance)

9 Mower: Walk-behind Lawn, Non-Commercial Type; Deck less than or equal to 24" Mower: Walk-behind Lawn, Non-Commercial Type; Deck greater than 24" Mower: Walk-behind Lawn, Commercial Type; Deck less than 44" Mower: Walk-behind Lawn, Commercial Type; Deck greater than or equal to 44" Mower: Stand-On, Commercial Type Mower: Lawn & Garden Tractor (Riding); Less than or equal to 44" Deck Mower: Lawn & Garden Tractor (Riding); Deck greater than 44" but less than 52" Mower: Lawn & Garden Tractor (Riding); Deck greater than or equal to 52" Mower: Front (Rear wheel Steering) Riding Type; All Deck Sizes Mower: Zero-Turn Radius, Commercial Type; Deck less than or equal to 44" Mower: Zero-Turn Radius, Commercial Type; Deck greater than 44" and less than to 52" Mower: Zero-Turn Radius, Commercial Type; Deck greater than or equal to 52" but less than or equal to 72" Mower: Wide-Area, Commercial; Deck equal to or greater than 72 inches Power Small Handheld Equipment: Hedge Trimmers, Edgers, Augers, Post hole diggers, Chainsaws, Blowers Push Power Equipment: Brush Cutters, Tillers, Push Vacuum etc. Utility Tractors; Less than 40 HP (Includes: Sub-Compact and Compact) Compact Utility Tractors: Greater than or Equal to 40 HP but less than 75 HP (Includes: Compact and Utility)

10 Utility Tractors: Greater than or equal to 75 HP but less than 110 HP (Includes: Compact and Utility) Utility Tractors: Greater than or equal to 110 HP but less than or Equal To 145 HP Row-Crop Tractors: Greater than 140 HP but less than 260 HP Row-Crop Tractors: Greater than or equal to 260 HP but less than 370 HP Agricultural/Specialty Tractors: Less than 145 HP Agricultural/Specialty Tractors: Greater than or equal to 145 HP but less than 370 HP Small Forestry Equipment: Wood chippers, Shredders, Log Splitters, etc. Accessories, Attachments & Implements compatible with vehicles Turf & Golf Utility Vehicles Greens Mowers Fairway Mowers Rough, Trim, & Sports Mowers Walk-behind / Push power Equipment or Riding Equipment: Sod cutters, Edgers, Sprayers, Spreaders, Aerators, Overseeders, etc. Specialty Attachments Includes: Field and Bunker Rakes, Greens Rollers, Aerators, etc. Heavy Forestry Equipment: feller bunchers, forwarders, harvesters, knuckleboom loaders, skidders, swing machines, etc. Commercial Forestry Stand Alone Machines: Log Chippers, Stump Grinders, etc. Single Axle Trailers Tandem Axle Trailers

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