CONTRACT FOR MINNESOTA AGENCY TRACTOR RENTAL SUPPLIES AND SERVICES
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1 CONTRACT FOR MINNESOTA AGENCY TRACTOR RENTAL SUPPLIES AND SERVICES The undersigned AGENCY and VENDOR, the PARTIES to the CONTRACT, Agree to perform in accordance with the provisions of this CONTRACT, including those attached or incorporated by reference. TERM: The term of the CONTRACT and provisions for renewal and in the ATTACHMENT, Description of Supplies and Services, referenced. ATTACHMENTS: Description of Supplies and Services General Equipment Specifications Vendor Services Pricing/Compensation Miscellaneous Requirements In Witness whereof, AGENCY and VENDOR have caused this CONTRACT to be executed by duly authorized representatives of the respective PARTIES on the dates shown below. For the Vendor: Stacy Engelmohr Signature of Authorized Representative Type or Print name of Authorized Representative Date Title of Authorized Representative Contractor Name Legal Address City, State, Zip For the Department: All tractors offered shall be new make and model. The tractor shall include a manufactures standard all-weather cab, including heater, defroster, air conditioning and the capability to circulate fresh air or cab air only. The tractor may include a mechanical front wheel assist.
2 The tractor must have the capacity to operate 540 and/or 1000-RPM PTO. Vendor Service: Factory availability is listed below: 5 Series Tractors days after receipt of P.O. 6 Series Tractors days after receipt of P.O. 7 Series Tractors days after receipt of P.O. Rental term shall be for an 8 month rental. The tractor(s) will be used for no more that 400 engine hours during the 8 month rental period. All service or daily maintenance required by the operator s handbook shall be performed by the Agency. All repairs will be performed at the dealer s service facility with transportation to and from this location the responsibility of the successful bidder. When requested, the Agency may be asked to transport the tractor to the servicing dealer at no cost. Repairs requiring the tractor to be out of service five (5) or more working days will require a replacement tractor to be set up and delivered to the assigned location. The lessor shall maintain insurance to provide for the replacement or repair of the machine in the event of severe damage or total loss. All tractors included in this contract will be located in the geographic areas of the Agency to which they are assigned. The Agency will pay for and replace all tires, glass, and sheet metal, etc. that is damaged while the tractor is leased, if damages are beyond reasonable wear and tear (as determined by the Agency and John Deere Co.) The contract shall be for an 8 month rental term and all equipment shall be returned to the vendor or the vendor s representative after 8 months, unless prior arrangements have been made.
3 DESCRIPTION OF SUPPLIES AND SERVICES The lease tractors, present inventory for the State of Minnesota Agency. Equipment Specifications The tractor shall be an agricultural style and include the following features: Horsepower of 37 to 180 PTO Tractors 3.1 JD 5045D 37 PTO HP Tractor 3.2 JD 5045E 37 PTO HP Tractor 3.3 JD 5055D 45 PTO HP Tractor 3.4 JD 5055E 45 PTO HP Tractor 3.5 JD 5065E 53 PTO HP Tractor 3.6 JD 5075E 61 PTO HP Tractor 3.7 JD 5075M 60 PTO HP Tractor 3.8 JD 5085M 70 PTO HP Tractor 3.9 JD 5100M 85 PTO HP Tractor 3.10 JD 5115M 100 PTO HP Tractor 3.11 JD 5083E 65 PTO HP Tractor 3.12 JD 5093E 75 PTO HP Tractor 3.13 JD 5101E 82 PTO HP Tractor 3.14 JD 6105M 86 PTO HP Tractor 3.15 JD 6115M 95 PTO HP Tractor 3.16 JD 6125M 102 PTO HP Tractor 3.17 JD 6140M 114 PTO HP Tractor 3.18 JD 6150M 123 PTO HP Tractor 3.19 JD 6170M 142 PTO HP Tractor 3.20 JD 6140R 111 PTO HP Tractor 3.21 JD 6150R 120 PTO HP Tractor 3.22 JD 6170R 140 PTO HP Tractor 3.23 JD 6190R 157 PTO HP Tractor 3.24 JD 6210R 175 PTO HP Tractor 3.25 JD 6115D 95 PTO HP Tractor 3.26 JD 6130D 105 PTO HP Tractor 3.27 JD 6140D 115 PTO HP Tractor 3.28 JD 7200R 165 PTO HP Tractor 3.29 JD 7215R 178 PTO HP Tractor 3.30 JD 7230R 189 PTO HP Tractor 3.31 JD 7260R 215 PTO HP Tractor 3.32 JD 7280R 232 PTO HP Tractor
4 Pricing / Compensation Method and rate of compensation: Price quoted for annual lease for 300 engine hours of operation for an 8 month rental. $ 4, $ 5, $ 5, Price quoted for annual lease for 400 engine hours of operation for an 8 month rental. $ 6, $ 6, $ 7, Price quoted per engine hour exceeding 300 hours. $ $17.00 $ Price quoted for compatible loaders: $3.00 per hour Invoices for rental may be submitted June 30, 2013 or no later than December 15, All invoices for repairs including sheet metal, tire replacement, glass replacement, etc., shall be invoiced separately. All charges for hours or days and above the specified limits will be reviewed as stated above and invoiced separately. Miscellaneous Requirements John Deere Company reserves the right to substitute tractor models (if required) within a horsepower range to best fit trade area needs. John Deere Company requests days notice of Agency rental requirements to ensure tractor availability. Rental tractors to be utilized for use with 3-pt. hitch rotary mowers, (i.e. not to be used with boom mowers, side mounted flail mowers, etc.) Agency to complete attached John Deere Rental Delivery and Return form.
5 Agency will use only Genuine John Deere Service Parts (engine oil, hydraulic oil, grease, filters, etc.) when servicing John Deere tractors. Agency to comply with daily/monthly service schedule during rental period. John Deere Company will work with Agency to determine delivery/servicing dealer. John Deere Company requests the right to cancel rental program upon mutual agreement with State of Minnesota. Contact person for this program at John Deere is: Stacy Engelmohr, Sr. Account Manager, Governmental Direct Sales,
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