DRIVER HIRING & QUALIFICATION RECORDS CHECKLIST

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1 FOR OFFICE USE ONLY DRIVER HIRING & QUALIFICATION RECORDS CHECKLIST DRIVER S NAME: DATE OF HIRE/LEASE: Completion Date Initials 1. APPLICATION a) Completed b) Signed c) Dated 2. COPY OF CDL Expiration Date: Classification: Endorsements: From state of residence 3. INQUIRY TO STATE FOR DRIVING RECORD 4. MVR (any license held in last 3 years must be investigated) State: Date obtained: State: Date obtained: 5. COPY OF MEDICAL EXAMINER S CERTIFICATE 6. MOTOR VEHICLE DRIVER S CERTIFICATION OF VIOLATIONS/ ANNUAL REVIEW OF DRIVING RECORD (combined form) 7. CERTIFICATE OF COMPLIANCE STATEMENT 8. RECORD OF ROAD TEST & CERTIFICATE 9. WRITTEN EXAM & CERTIFICATE (recommended) DAY PRIOR HOURS STATEMENT or 7 DAYS PRIOR LOGS 11. RECEIPT FOR FMCSR BOOK 12. RECEIPT FOR COMPANY POLICY MANUAL 13. HAZMAT TRAINING (if applicable) a) Certification b) Copy of Tests 14. ENTRY-LEVEL DRIVER TRAINING (if applicable) Other documents which should be completed by the driver which we recommend be kept in a driver personnel file could include: 1. IMMIGRATION I-9 FORM 2. W-4 IRS FORM

2 1 DATE OF APPLICATION: / / APPLICATION COMPANY ADDRESS CITY,STATE,ZIP In compliance with Federal and State equal opportunity laws, qualified applicants are considered for all positions without regard to race, religion, sex, national origin, age, marital status, or non-job related disability. TO BE READ AND SIGNED BY APPLICANT I understand that information I provide regarding current and/or previous employers may be used, and those employer(s) will be contacted, for the purpose of investigating my safety performance history as required by 49 CFR (d) and (e). I also understand that I have the right to: Review information provided by previous employers Have errors in the information corrected by previous employers and for those previous employers to re-send the corrected information to the prospective employer, and Have a rebuttal statement attached to the alleged erroneous information, if the previous employer(s) and I cannot agree on the accuracy of the information Applicant Signature: X Date / / DRIVER NAME (LAST) (FIRST) (MIDDLE) ADDRESS CITY, STATE, ZIP TELEPHONE NUMBER ( ) - CELL PHONE NUMBER ( ) - DATE OF BIRTH / / SOCIAL SECURITY NUMBER - - PREVIOUS ADDRESSES FOR THE PAST THREE (3) YEARS 1) ADDRESS CITY,STATE,ZIP FROM TO 2) ADDRESS CITY,STATE,ZIP FROM TO 3) ADDRESS CITY,STATE,ZIP FROM TO

3 2 WORK EXPERIENCE In accordance with &.23 of the Federal Motor Carrier Safety Regulations (FMCSR), an applicant must list all previous work experience for the three (3) years prior to the date of application shown on page one, as well as all commercial driving experience for seven (7) years prior to those three years, for a total of 10 years. If you are an owner operator, list carriers leased to. PLEASE LIST STARTING WITH MOST RECENT EMPLOYER, USE ADDITIONAL SHEET IF NEEDED. CURRENT OR LAST EMPLOYER COMPANY NAME: ADDRESS:,CITY STATE ZIP PHONE: FAX: SUPERVISOR NAME: REASON FOR LEAVING? JOB DESCRIPTION: FROM: / / TO: / / Were you subject to controlled substances and alcohol testing specified by 49 CFR Part 40 during this period? YES NO *Was this job subject to FMCSA Regulations? YES NO **ACCOUNT FOR PERIOD BETWEEN JOBS Include dates (month/year) and reason SECOND LAST EMPLOYER COMPANY NAME: ADDRESS:,CITY STATE ZIP PHONE: FAX: SUPERVISOR NAME: REASON FOR LEAVING? JOB DESCRIPTION: FROM: / / TO: / / Were you subject to controlled substances and alcohol testing specified by 49 CFR Part 40 during this period? YES NO *Was this job subject to FMCSA Regulations? YES NO **ACCOUNT FOR PERIOD BETWEEN JOBS Include dates (month/year) and reason THIRD LAST EMPLOYER COMPANY NAME: ADDRESS:,CITY STATE ZIP PHONE: FAX: SUPERVISOR NAME: REASON FOR LEAVING? JOB DESCRIPTION: FROM: / / TO: / / Were you subject to controlled substances and alcohol testing specified by 49 CFR Part 40 during this period? YES NO *Was this job subject to FMCSA Regulations? YES NO **ACCOUNT FOR PERIOD BETWEEN JOBS Include dates (month/year) and reason * The Federal Motor Carrier Safety Regulations apply to anyone operating a motor vehicle on a highway in interstate commerce to transport passengers or property when the vehicle: 1) weighs or has a GVWR of 10,001 pounds or more, 2) is designed or used to transport 9 or more passengers, or 3) is of any size and is used to transport hazardous materials in a quantity requiring placarding. **Any gaps in employment and/or unemployment must be explained.

4 3 COMMERCIAL DRIVER S LICENSE INFORMATION LICENSE # TYPE STATE EXP. DATE / / (A,B, OR C) ENDORSEMENTS (check all that apply): DOUBLE/TRIPLE TRAILERS TANK VEHICLES PASSENGER VEHICLES HAZARDOUS MATERIALS LIST ANY ADDITIONAL LICENSE(S) HELD IN THE PAST 3 YEARS: STATE: NUMBER: EXPIRATION DATE: / / STATE: NUMBER: EXPIRATION DATE: / / HAS YOUR PERMIT, CDL, OR PRIVILEGE TO OPERATE A MOTOR VEHICLE EVER BEEN DENIED, SUSPENDED, OR REVOKED OR CANCELLED? NO YES IF YES, EXPLAIN COLLISIONS PLEASE LIST ALL MOTOR VEHICLE COLLISIONS IN WHICH YOU WERE INVOLVED (BOTH COMMERCIAL AND PRIVATE VEHICLE) DURING THE PAST THREE YEARS PRIOR TO THE APPLICATION DATE. IF NONE, WRITE NONE # OF # OF DATE DESCRIPTION STATE INJURIES FATALITIES HAZ.MAT.SPILL / / NO YES / / NO YES / / NO YES TRAFFIC CONVICTIONS AND FORFEITURES PLEASE LIST ALL TRAFFIC CONVICTIONS AND/OR FORFEITURES (BOTH COMMERCIAL AND PRIVATE VEHICLE) FOR THE PAST THREE YEARS (OTHER THAN PARKING). IF NONE, WRITE NONE DATE STATE VIOLATION PENALTY COMMERCIAL VEHICLE? / / NO YES / / NO YES / / NO YES / / NO YES DRIVING EXPERIENCE EQUIPMENT CLASS TYPE OF EQUIPMENT DATES APPROX. MILES (VAN, TANK, FLAT, ETC.) FROM TO or DRIVEN STRAIGHT TRUCK TRACTOR & SEMI TRAILER OTHER LIST COMMODITIES HAULED:

5 4 EDUCATION PLEASE CIRCLE THE HIGHEST GRADE COMPLETED: COLLEGE: OTHER TRAINING : HAVE YOU RECEIVED ANY SAFETY AWARDS OR SPECIAL TRAINING? DO YOU HAVE FULL KNOWLEDGE OF THE FEDERAL MOTOR CARRIER SAFETY REGULATIONS? YES NO GENERAL HAVE YOU BEEN A DRIVER FOR THIS COMPANY BEFORE? YES NO IF SO, WHEN? / WHERE? IS THERE ANY REASON YOU MIGHT BE UNABLE TO PERFORM THE FUNCTIONS OF THE JOB FOR WHICH YOU HAVE APPLIED? YES NO HAVE YOU EVER BEEN CONVICTED FOR DUI, DWI OR OUI? YES NO IN CASE OF EMERGENCY, CONTACT: ( ) Name Telephone number Relationship MUST BE READ AND SIGNED BY THE APPLICANT I authorize the carrier to make such inquiries and investigations of my personal, employment, driving, financial or medical history and other related matters as may be necessary in arriving at an employment decision. (Generally, inquiries regarding medical history will be made only if and after a conditional offer of employment has been extended.) I hereby release employers, schools, health care providers and other persons from all liability in responding to inquiries and releasing information in connection with my application. In the event of employment, I understand that false or misleading information given in my application or interview(s) may result in discharge. I agree to abide by the rules and regulations of the carrier as well as the Federal Motor Carrier Safety Regulations. I also agree and understand that if I am selected to drive for the carrier that I will be on a probationary period during which time I may be discharged without recourse. This certifies that this application was completed by me, and that all entries on it and information in it are true and complete to the best of my knowledge. X Applicant Signature / / Date

6 WORK EXPERIENCE (ADDENDUM PAGE 1) Driver Applicant Name: Social Security Number: FOURTH LAST EMPLOYER COMPANY NAME: ADDRESS:,CITY STATE ZIP PHONE: FAX: SUPERVISOR NAME: REASON FOR LEAVING? JOB DESCRIPTION: FROM: / / TO: / / Were you subject to controlled substances and alcohol testing specified by 49 CFR Part 40 during this period? YES NO *Was this job subject to FMCSA Regulations? YES NO **ACCOUNT FOR PERIOD BETWEEN JOBS Include dates (month/year) and reason FIFTH LAST EMPLOYER COMPANY NAME: ADDRESS:,CITY STATE ZIP PHONE: FAX: SUPERVISOR NAME: REASON FOR LEAVING? JOB DESCRIPTION: FROM: / / TO: / / Were you subject to controlled substances and alcohol testing specified by 49 CFR Part 40 during this period? YES NO *Was this job subject to FMCSA Regulations? YES NO **ACCOUNT FOR PERIOD BETWEEN JOBS Include dates (month/year) and reason SIXTH LAST EMPLOYER COMPANY NAME: ADDRESS:,CITY STATE ZIP PHONE: FAX: SUPERVISOR NAME: REASON FOR LEAVING? JOB DESCRIPTION: FROM: / / TO: / / Were you subject to controlled substances and alcohol testing specified by 49 CFR Part 40 during this period? YES NO *Was this job subject to FMCSA Regulations? YES NO **ACCOUNT FOR PERIOD BETWEEN JOBS Include dates (month/year) and reason * The Federal Motor Carrier Safety Regulations apply to anyone operating a motor vehicle on a highway in interstate commerce to transport passengers or property when the vehicle: 1) weighs or has a GVWR of 10,001 pounds or more, 2) is designed or used to transport 9 or more passengers, or 3) is of any size and is used to transport hazardous materials in a quantity requiring placarding. **Any gaps in employment and/or unemployment must be explained.

7 Driver s Name Driver s License Number Driver s Social Security Number Dear: The above named individual has made application with us for employment as a driver. The applicant has indicated that the above numbered operator s license or permit has been issued by your State to the applicant and that it is in good standing. In accordance with Section (a)(1) and (b) of the Federal Motor Carrier Safety Regulations, we are required to make an inquiry into the driving record during the preceding three (3) years of every State in which an applicant-driver has held a motor vehicle operator s license or permit during those 3 years. Therefore, please certify to us what the individual s driving record is for the preceding 3 years, or certify that no record exists if that be the case. In the event that this inquiry does not satisfy your requirements for making such inquiries, please send us such forms of yours as are necessary for us to complete our inquiry into the driving record of this individual. Respectfully yours, Printed name of person making inquiry Title of person making inquiry Motor Carrier Name Motor Carrier Street Address Motor Carrier City, State and Zip Motor Carrier Phone Number 2008 Marvin Johnson & Associates, Inc.

8 MOTOR VEHICLE DRIVER'S CERTIFICATION OF VIOLATIONS I certify that the following is a true and complete list of traffic violations (other than parking tickets) for which I have been convicted or forfeited bond or collateral during the past 12 months. Driver's Name: Address: Date of Conviction Location Vehicle Type Description of Violation(e.g. speeding 69/55) If no violations during this 12 month period, write "NONE." Driver/License Information License # Expiration Date: State of Issue: Social Security#: If no violations are listed above, I certify I have not been convicted or forfeited bond or collateral on account of any violation required to be listed during the past 12 months. I further certify that the above license is the only one I hold. X / / Driver's Signature Date of Certification Name of Motor Carrier: Address: COMPANY USE ONLY -- ANNUAL REVIEW OF DRIVING RECORD Carrier Instructions: At least once every 12 months a review of a driver's driving record must be performed to determine whether the driver meets minimum requirements for safe driving or is disqualified to drive a motor vehicle pursuant to Section The driver should complete the top portion of the form, and the carrier should complete the bottom. In accordance with Section FMCSR, all information pertinent to the above driver's safety of operation, including all collisions, and the list of violations furnished by him/her in accordance with Section FMCSR for the past 12 months has been reviewed. Meets minimum requirements for safe driving Does not meet minimum requirements for safe driving Is disqualified to drive a motor vehicle pursuant to Remarks/Action(s) Taken: Reviewed by: / / Supervisor's Signature Date of Review 2008 Marvin Johnson Associates, Inc.

9 CERTIFICATE OF COMPLIANCE WITH DRIVER LICENSE REQUIREMENTS NOTICE TO DRIVERS: The Motor Carrier Safety Regulations part 383, applies to every person who operates a commercial motor vehicle in interstate, foreign or intrastate commerce, who operates a vehicle with a gross weight rating of 26,001 pounds or more, can transport 16 or more passengers including the driver, or transports hazardous materials that require placarding. If the above applies you must comply with the following: 1. A driver may not possess more than one license. A motor carrier may not use a driver with more than one license. The driver s license must be from the driver s state of domicile. 2. A driver who violates state and/or local traffic laws (other than parking) must notify the motor carrier and the state that issued the license, within thirty days after the violation occurred. 3. A driver who receives either a revocation or suspension of their license must notify the motor carrier the next business day after receiving the notice. 4. A driver must provide previous work history when applying to operate a commercial motor vehicle. DRIVER CERTIFICATION I hereby agree that I have read and understand the above requirements issued in the Federal Motor Carrier Safety Regulations. The following license is the only one I possess. Driver s Name Social Security # - - please print Driver s Address street address (P.O. box) city state zip Driver s License No. State Exp. Date / / Driver s Signature x

10 RECORD OF ROAD TEST Driver Name Company Tractor # Trailer # Length of Test miles Weather From To Start Time A.M. P.M. Finish Time A.M. P.M. PRE-TRIP INSPECTION YES NO DRIVING YES NO Checks oil, water Builds air pressure Checks tires and wheels Selects proper gear Checks lights Maintains proper RPM Checks horn Checks instruments regularly Notes body damage Drives defensively Checks emergency equipment Sets parking brake Checks steering Uses clutch properly Checks brakes Comments: Checks gauges COUPLING AND UNCOUPLING YES NO Connects gladhands properly Connects light line properly Couples without difficulty Visually checks coupling Uncouples without difficulty Checks surface before uncoupling DRIVING PRACTICES YES NO Are hands properly positioned on steering wheel? Are pedestrians and traffic movements observed? Is pull out from drive safe and without interference to moving traffic? Is unit kept within proper driving lane? Is following distance safe at varying speeds? Is passing avoided on hills, curves, or in congested areas? Are signals given when changing lanes and/or turning? Are mirrors checked frequently? Is speed consistent with ability? Is alertness shown toward vehicles parked off roadway? 2008 Marvin Johnson Associates, Inc. Page 1 of 2

11 DRIVING PRACTICES YES NO Are railroad crossings approached with caution? Is the right-of-way yielded to pedestrians? Are school zones approached with caution and at posted speeds? Are stops anticipated? Is a full stop made at stop signs and traffic lights? Are right turns properly made to prevent other vehicles from squeezing in? Are left turns properly made? Are potential accident-provoking situations noticed in time? Does driver walk to back of vehicle before backing? Stops & restarts without rolling? Are all posted speed limits obeyed? Slows down on curves, hills, intersections, etc.? Performs routine functions without taking eyes off road? Consistently alert & attentive to driving? Is backing procedure smooth and cautious? Additional Comments: General Performance: Satisfactory Unsatisfactory Qualified for: Straight Truck Tractor/Trailer Needs Additional Training on: Examiner Signature: Date: / / 2008 Marvin Johnson Associates, Inc. Page 2 of 2

12 WRITTEN EXAM DRIVER NAME: DATE: Multiple Choice - Please circle the correct answer 1. The suggested following distance driving on the highway is 6. When carrying Hazardous Materials, tire checks are required A. You can see the license plate on the vehicle ahead. A. When the weather is hot B. The 6 second rule B. Up to the company C. What you are comfortable with C. Every 2 hours or 100 miles D. It depends on whether you are following a 4 wheeler or a big truck D. Tire Checks are not required anymore 2. On a divided highway triangles, when necessary, should be placed 7. Your physical examination should be updated at least A. Where they will do the most good A. Every three years B. On the highway side B. Every four years C. 10, 100 & 200 in front of the unit C. Every two years D. 10, 100 & 200 behind the unit, unless on a hill or curve D. Physical exams are not required for drivers 3. To avoid a right turn squeeze, you should 8. If you are involved in a collision A. Don t make right turns A. Try to settle with the other party B. Keep the rear of your trailer as close to the curb as possible B. Call the company as soon as possible C. Cross the center line going into the turn C. Secure scene and set out warning devices D. You can t avoid right turn squeezes D. Both B & C 4. If you are convicted of a moving violation you must notify your 9. If your vehicle is put out of service you cannot operate your vehicle until employer within A. 30 days A. The next day B. 60 days B. The officer leaves C. 90 days C. You have corrected the problems to the officer s satisfaction D. You are not required to notify your employer D. Your dispatcher authorizes you to 5. The most dangerous mile in a trip is 10. Front steering tires must have what minimum groove A. The first A. 1/2 B. The one you are driving B. 4/32 C. The last C. 2/32 D. They are all important D. 7/32 True/False Questions - Please circle the correct answer 1. The driver vehicle inspection report (DVIR) should be completed at the end of the day. True False 6. Roadside inspections must be logged. True False 2. Placards indicate the amount of Hazardous 7. Perception time doubles with darkness. True False Materials being transported. True False 8. Drug tests are required after all DOT recordable collisions. True False 3. You must update your address with the BMV True False 9. You may not consume alcohol 4 hours each time you move. before driving or being on duty. True False 4. You are required to do at least 2 vehicle 10. If you receive a citation or violation you inspections per day. True False do not have to report it to the company. True False 5. Backing collisions are almost always preventable. True False

13 CERTIFICATION OF ROAD TEST Instructions to Carrier: If the road test is successfully completed and the individual is hired, the person who gave it must complete this certificate of road test in duplicate, retain the original in the driver s qualification file, and provide a copy to the person examined. [Refer to FMCSR (e) (g)(2)] Driver s Name Social Security No. Driver License No. State Type of Power Unit Type of Trailer(s) This is to certify that the above named driver was given a road test under my supervision on. (date), consisting of approximately miles of driving. It is my considered opinion that this driver possesses sufficient driving skill to operate safely the type of commercial motor vehicle listed above. Signature of examiner Title Organization and address of examiner CERTIFICATION OF WRITTEN EXAMINATION Instructions to Carrier: After the examinee completes the written examination, the person who administered the examination must advise the examinee of the correct answers to any questions answered incorrectly, and must complete this certificate of written examination, in duplicate. The original of this certificate with a list of the questions asked on the examination and person s answers to those questions should be retained by the carrier in the driver s qualification file. This is to certify that the person whose signature appears below has completed the written examination under my supervision. X Signature of person taking the examination Signature of examiner Date Title Company name and address

14 7 DAY PRIOR HOURS STATEMENT Instructions: Motor carriers when using a driver for the first time shall obtain from the driver a signed statement giving the total time on-duty during the immediately preceding 7 days and time at which such driver was last relieved from duty prior to beginning work for such motor carrier. Rule 395.8(j) (2) Federal Motor Carrier Safety Regulations. NOTE: Hours for any compensated work during the preceding 7 days, including work for a non-motor carrier entity, must be recorded on this form. DRIVER NAME (print): SOCIAL SECURITY #: DRIVER S LICENSE: STATE: NUMBER: CLASS: ENDORSEMENTS: RESTRICTIONS: DAY DATE HOURS WORKED TOTAL HOURS I HEREBY CERTIFY THAT THE INFORMATION GIVEN ABOVE IS CORRECT TO THE BEST OF MY KNOWLEDGE AND BELIEF, AND THAT I WAS RELIEVED FROM WORK ON: DATE: / / AT Time A.M. P.M. X Driver s Signature / / Date DRIVER CERTIFICATION FOR OTHER COMPENSATED WORK INSTRUCTIONS: When employed by a motor carrier, a driver must report to the motor carrier all on-duty time working for other employers. The definition of on-duty time found in Section paragraphs 8 and 9 of the Federal Motor Carrier Safety Regulations includes time performing any other work in the capacity of, or in the employ or service of a common, contract or private motor carrier, also performing any compensated work for any non-motor carrier entity. Are you currently working for another employer? At this time do you intend to work for another employer while still employed by this company? YES YES NO NO I hereby certify that the information given above is true and I understand that once I begin driving for this company, if I begin working for any additional employer(s) for compensation that I must inform this company immediately of such employment activity. X Driver s Signature / / Date X Company Representative / / Date

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