.MAINTENANCE. Strategic Initiative Four:

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1 The accompanying fact sheets explain specific components of the department s effort to prioritize maintenance activities. This information provides the basis of ODOT s 2001 Strategic Initiative Four: Re-Defining County Priorities. The timeline on the back of this sheet outlines the comprehensive distribution of this information. Each county will have a work plan similar to the one included in this packet that captures the various aspects of maintenance work required to maintain Ohio s roads for the following three key areas: Staffing Consideration Snow and Ice Control Construction Inspection (Exhibit A) Basic Roadside Conditions Pavement Deficiency Pavement Marking Guardrail Deteriorated & Damaged Sign Deterioration Pavement Drop-off Vegetation Obstruction Litter Appearance Drainage Ditch Obstruction (Exhibit B) Preventive Maintenance Effort Pavements Bridges Raised Pavement Markers Electrical Traffic Control Devices Signing Highway Lighting Mowing Surface Cleaning Underdrain Outlet Cleaning (Exhibit C) Continued on Back

2 INITIATIVE TIMELINE The following summarizes who is responsible for ensuring these new maintenance priorities are explained to the department s work force. It also highlights timelines for the distribution of this information. Information regarding the Maintenance Initiative will be provided to the district highway management administrators during the regularly scheduled meetings. The district highway management administrators will be responsible for implementing changes and ensuring all highway workers are informed about the new work plans, OPI measures and preventive maintenance activities in their respective counties. At the meeting to be held on December 12, the schedule for the 2002 district management administrators meetings will be established. It is anticipated the future meetings will be held the second Wednesday of every other month. The regional county managers meetings are held twice yearly in March and September. The maintenance initiatives will be an important topic at these meetings which are conducted in various locations. The agenda is established approximately two weeks prior to the meeting date. Information regarding the Maintenance Initiative will be provided to district deputy directors through the monthly executive leadership meetings. The schedule for the remaining 2001 meetings include: November 1, and December 19. Representatives from the Central Office Division of Highway Management will travel to each district to work with the district deputy directors and administrators to discuss county work plans and compliance with the new initiatives.

3 COUNTY WORK PLAN A B C District 1 Annual Work Plan Summary Fiscal Year 2002 Available Resources Category Number of Employees Highway Workers Project Inspector All Other Workers Total Maintenence OPI Category Priority System Current OPI General System Guardrail Pavement Deficiency Pavement Drop Off Vegetation Obstruction Litter Drainage Ditch Obstruction Sign Deterioration Pavement Markings Snow & Ice Total Preventive Maintenance Category Maintenance Cycle RPM Replacement 3 year cycle Electrical Traffic Contr. Devic Annually Signing (8 Yr. Initial), 15 year Highway Lighting Annually Mowing and Vegetation times per year Surface Cleaning Underdrain Outlet Cleaning Pavement Prev. Maintenence Bridge Prev. Maintenance Total Annually 3 year cycle Annually Annually Grand Total Total Hours Comp. Time Current Deficiencies Priority System General System Total Work Effort Labor (hours) Contract ($) Current OPI Spring Winter 2001 Priority Lane Miles General Lane Miles Deductions Training All other Leave Other Direct Labor Project Inspection Total Hours less Deductions CP7 Contract Budgets OPI Goal Total Work Effort Deficiencies as of June 30, 2002 Projected Date to Meet OPI Goal Priority System General System Labor (hours) Contract ($) Priority System General System Priority System General System Number of Units Per Category Fiscal Year 2002 Preventive Maintenance Goal Number of Units Proposed Percent of Preventive Maintenance Goal Met (district) (district) each 118 each 520 lane miles 1500 each 7191 swath miles 53.8 pass. miles 9 each 318 lane miles 7 each

4 PAVEMENT DEFICIENCY This category is a combination of Pavement Deterioration, Pavement Obstruction, Pavement Bleeding and Excessive Crack Sealing. The importance of Pavement Deficiency is that all of these deficiencies pose danger to motorists as ruts, potholes and other obstructions make it difficult or impossible for drivers to maintain control of their vehicle. Because of the potential dangers unsecured pavements cause, its is important to address Pavement Deficiency. Condition: Pavement Deterioration Description: Any deterioration which exceeds two inches in depth or square inches (8" x 8") in area or exposes the base or reinforcing steel. Any deterioration of the pavement surface requiring immediate repair is a recordable condition. Examples include pot holes, construction joints, shoveling, spalling, and rutting greater than two inches. Scope of Observation: All of the pavement surface in the sample section including the paved shoulder. One Unit of Count: Each two square yards of the condition (Maximum of 50 per two mile section). Notes: Bridge decks are not to be surveyed. Continued on Back

5 PAVEMENT DEFICIENCY CONTINUED Condition: Pavement Bleeding (Flushing) and Excessive Crack Sealing Description: Any pavement or crack sealing exceeding one square yard in area. Also, any longitudinal or transverse crack sealing exceeding four inches in width. Scope of Observation: All of the pavement surface of the sample section including the paved shoulder. One Unit of Count: Bleeding and crack sealing - each 100 linear feet of the condition in each lane (Maximum of 50 per two mile section). Notes: Pavement bleeding or excessive crack sealing, or both cause a reduction in skid resistance due to excess bitumen or crack sealant on the pavement surface. Pavement bleeding and excessive crack sealing material can be observed for two lanes of pavement while driving at 20 mph. An adequate estimate of the number of units present can be established by slowing to 10 mph when a slippery condition is encountered. Condition: Pavement Obstruction Description: Pavement conditions which adversely affects user safety. Examples include sags, slips, manholes, and inlets that are two inches above or below the pavement surface, and blow ups. Obstructions extending into both lanes are two units of measure. Scope of Observation: All of the pavement surface of the sample section, including paved shoulders. One Unit of Count: Each two square yards where one or more of this condition is present. Notes: Pavement obstructions and hazards should be recorded for all lanes of pavement driving at 20 mph.

6 PAVEMENT MARKING Deficiencies in pavement striping and auxiliary marking are caused by maintenance activities such as crack sealing and drag patching, in addition to fading and wear that results over time. The focus is to ensure lane dividing lines, no passing areas and pavement edge lines are clearly visible to the traveling public. Additionally, all auxiliary markings such as crosswalks turn lanes and school zones must be identified to ensure pedestrian and vehicular safety. Condition: Pavement Striping Deterioration and Defacing Description: Striping in excess of 100 lineal feet that is faded, missing or does not delineate the pavement edge or corner. Scope of Observation: All of the pavement surface of the sample section. One Unit of Count: Each 528 feet of edge or center stripe (one tenth of a mile). Notes: Pavement edge line is required on any pavement exceeding 100 feet in length. Where lack of striping is extensive, estimate the percent of the total survey section which requires each edge and center stripe. Multiply the percent of each edge and center line times the total mileage. The resulting mileage should be multiplied by 10 to find the units. If striping deterioration is the result of recent repaving and No Pavement Edgeline caution signs are posted the survey crews shall not count the striping deterioration. Maximum Number of Deficiencies: Two-lane may have 0, four-lane divided may have 120 and six-lane divided may have 10. Continued on Back

7 Condition: Pavement Auxiliary Marking Deterioration Description: Markings are missing or do not delineate. Scope of Observation: All pavement surface of the sample section. One Unit of Count: Each location where markings are insufficient. PREVENTIVE MARKING CONTINUED Notes: Auxiliary markings are in school zones, at railroad crossings, interchange gore areas, stop lines, lane arrows and other roadway areas where special markings improve safety.

8 GUARDRAIL DETERIORATED AND DAMAGED Guardrail is designed to protect motorists however, it can become a hazarad if deteriorated and damaged guardrail is not replaced. All guardrail must be capable of meeting its design requirements. Condition: Guardrail Deteriorated and Damaged Description: Any guardrail, anchor assembly, bridge anchor assembly or impact attenuator which does not properly function as a safety barrier due to damage or deterioration of the post, hardware, or element. Double-sided rail should be rated as a deficiency in each direction. Concrete barrier (permanent) that is damaged or deteriorated to the point it would not perform as intended will also be reported as a condition in this category. Scope of Observation: All guardrail or concrete barrier. One Unit of Count: Each guardrail panel where the condition exists or each end assembly, bridge assembly, or non-functional impact attenuator. Every 12.5 feet where permanent concrete barrier deficiencies exist. Notes: Guardrail deterioration includes two continuous rotten or missing posts. Includes three continuous missing or rotated spacer blocks. Each run of guardrail must be personally inspected to insure its proper functioning. Particular attention should be given to the stability of the posts and damaged end assemblies, impact attenuators, and bridge assemblies which will not function as designed. Guardrails will be reviewed by sight.

9 SIGN DETERIORATION All traffic signs are installed for a specific purpose. Any missing or damaged signs translate to a situation or road condition that is not being relayed to drivers. This category includes missing delineators and unnecessary signs that confuse the traveling public rather than assist them. Condition: Sign Deterioration Description: Any sign or delineators which does not properly function. Scope of Observation: All signs within the sample section. One Unit of Count: Each sign which does not properly function. Notes: Sign deterioration includes loss of message or any part thereof, damaged or twisted posts or supports, and any loss in reflectivity which prevents the sign from being clearly read either during daylight or darkness. Additionally if 10 or more delineators are missing on the interstate one more deficiency will be added. Mile markers that are misplaced by plus or minus a tenth mile will be one unit of count. Sign posts which remain in the ground after the removal of the signage will be considered a deficiency. Signs that are remain posted that are no longer necessary and may confuse the traveling public, such as obsolete detour or construction indicators, will be counted as a deficiency.

10 PAVEMENT DROP OFF This condition causes vehicles leaving their lane to drop off to the paved surface, making it difficult to regain control, potentially causing damage to signage and guardrail. Often a driver will over correct and cross into oncoming traffic. Either situation risks property damage and personal injury. Condition: Pavement Drop-Off Description: Any drop-off between pavement, including paved shoulder, and unpaved shoulder exceeding two inches in depth and six lineal feet in length. Scope of Observation: The entire edge of one shoulder on the sample section. For divided highways, rate both outside shoulders in the direction of the survey. One Unit of Count: Each lineal feet of the condition. Notes: A drop-off between the shoulder and the pavement edge, including paved shoulder, exceeding two inches and which measures more than six lineal feet should be classified as one unit of pavement drop-off. Pavement drop-off should be recorded driving at 20 mph.

11 VEGETATION OBSTRUCTION Overgrown vegetation can pose a safety risk by restricting motorists ability to see posted signs, guardrail and other potential hazards along the road. Many dangerous situations can be avoided by keeping vegetation along the road cut back. Obstructed signs can be problematic because the traveling public is not being informed of a condition that warrants a sign. Guardrail is by design a hazard and must be visible to drivers. Additionally, sight distance problems caused by vegetation at intersections and ramps could result in crashes. By controlling the growth of vegetation; signs can be observed, guardrail can be seen and other potential harmful situations can be eliminated. Condition: Vegetation Obstruction Description: Any deviation from policy or directive including growth obscuring signage or sight distance and vegetation control around guardrail and signs. Scope of Observation: All roadway and median on sample section. One Unit of Count: Each guardrail run or sign that is obscured.

12 LITTER APPEARANCE The department receives numerous complaints regarding litter along the states roads. While litter is visually unappealing, it can also be dangerous to motorists. Litter can obstruct drainage and could be propelled into traffic during mowing operations. These conditions can be reduced by routine litter control. Condition: Litter Appearance Description: Any tenth mile segment of section where the countable litter items exceed 10. This includes large objects on pavements or the shoulder, or both. Large items (i.e. tires, boxes) shall be considered as one deficiency each. More than one deficiency per one tenth mile could be counted. Scope of Observation: The entire sample section. One Unit of Count: Each tenth mile segment where condition exists and each larger item. Notes: Drive at 20 mph and count every observable piece of litter that can be detected from the vehicle. A recordable condition occurs every time the count exceeds 10 items on a tenth of a mile highway section. After two or three tenth mile sections have been checked, it should be possible to establish the number of recordable conditions for the entire survey section by general inspection alone.

13 DRAINAGE DITCH OBSTRUCTION Drainage obstruction often results in standing water in the right of way. This is a hazard to drivers needing the recovery zone to regain control of their vehicle. A long-term effect of poor drainage is erosion of base material leading to major surface failure. Condition: Drainage Ditch Obstruction Description: Any ditch where 50 percent of the cross section is obstructed. Scope of Observation: All ditches in the sample section. One Unit of Count: Each 100 lineal feet of ditch where condition exists. Notes: A drainage ditch obstruction creates a functional failure of the ditch. All ditches should be surveyed for the entire sample section. The ditches can be examined traveling at 20 mph. Drive pipes that are damaged or obstructed causing water to undermine or cross the pavement shall be counted. Obstruction may include excessive brush, rock falls, slips and cattails extending within 100 lineal feet.