USING TELEMATICS IN THE FLEET. Real World Experiences from 3 Major Fleets

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1 USING TELEMATICS IN THE FLEET Real World Experiences from 3 Major Fleets

2 Dave Head, MEMA Northern California Chairperson David Worthington, County of Sonoma Fleet Manager Doug Bond, Alameda County Transportation Services Manager Sam Pence, CalTrans Staff Services Manager III

3 13 Questions Responses by MEMA Chapter Northern California 11 Southern California 10 Ohio 5 Unknown 2 Total 28 Results will be distributed to MEMA members next week.

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9 COUNTY OF SONOMA REAL WORLD BENEFITS $5,200 Replacement of Toyota Camry Wiring Harness Accident Claims Made by Public Vendors Driving Vehicles Stolen Vehicles Productive Vehicle Dispatching Battery Replacements Catalytic Convertor Replacements Field Service vs Transport Costs 2,208 Hours Saved in Transporting Vehicles and Equipment Annually, Representing Approximately $66K to $84K in Labor Costs $1,500 in Sublet Transport Costs Saved Annually

10 SUBLET VENDOR COST MANAGEMENT 2013 TOYOTA CAMRY HYBRID WIRING HARNESS REPLACEMENT

11 TOYOTA TSB # T-SB Integration Relay Poor Ground

12 ALERT AND REPORTING EXAMPLES Potential Catalytic Convertor Damage

13 ALERT NOTIFICATION EXAMPLES (CONT.) Loose Fuel Cap?

14 ALERT NOTIFICATION EXAMPLES (CONT.)

15 ALERT NOTIFICATION EXAMPLES (CONT.) Preventing a Dead Battery Problem

16 Background Fleet Size 12,000 pieces of equipment Centralized division with 13 shops, 13 sub-shops and numerous field mechanic locations Purchase, fabricate, maintain, and repair the fleet Headquarters shop provides full repair service, assembles equipment, and is a federally certified final vehicle manufacturer About 640 mechanics, parts workers, managers, engineers, and analysts Annual budget $175 million includes: $40 million set aside for new equipment purchases $50 million for fuel $45 million for equipment maintenance and repair

17 Background (Continued) In October 2014, completed installation of about 7,700 GPS devices in mostly light duty fleet Substantial start-up and annual costs Hardware: $1.83 million Installation: $0.65 million Annual Services: $1.55 million

18 Savings Projected Category of Projected Savings Reduced Fuel Consumption Elimination of Manual Usage Reporting Elimination of Biennial Smog Inspections Accident Prevention Total Estimated Savings Annual Savings (millions) $2.6 million $0.5 million $0.2 million $0.2 million $ 3.5 million

19 Decreased Fuel Use Month-Year Gallons Month-Year Gallons Difference Jul ,739 Jul ,647 12,908 Aug ,566 Aug ,266 11,300 Sep ,124 Sep ,005 19,119 Oct ,203 Oct ,425 32,778 Nov ,005 Nov ,289 46,716 Dec ,863 Dec ,044 24,819 Jan ,880 Jan ,054 18,826 Totals 2,353,380 2,212, ,650 Contributing factors include: Reduced unauthorized commuting Reduced speeding Reduction in unnecessary idling

20 Driver Identification FOB (Figure Operated Button) FOB Reader FOB and FOB Reader

21 Continuous Smog Check Bureau of Automotive Repair (BAR) Continuous Testing Program Includes Gas, Diesel, Hybrid, and Alternative Fuel light duty vehicles No physical smog inspection required Diagnostic data is sent to BAR every day on all vehicles in the program Respond to alerts and take action to clear check engine lights within 45 days Vehicles that are not repaired will be removed from the program and will require a physical smog inspection

22 Using the Data High- to Low-Use Reassignment Ideal candidate for reassignment within District High Use: ID Chevy Tahoe Assigned to: Bishop Area Maintenance In service: December 27, 2013 Mileage (Spring 2015): 46,787 (Spring 2015) Low Use: ID Chevy Tahoe Assigned to: Bishop Area Construction In service: January 14, 2014 Mileage (Spring 2015): 9,034 This example underscores the importance of standardizing the fleet as well as coordinating well between programs.

23 Theft Recovery GPS allows managers to locate vehicles quickly and send authorities to recover vehicles During the first six weeks of installation, Caltrans recovered two vehicles that were stolen and one thief was arrested Users have stopped reporting vehicle theft to our GPS administrator because it is so easy for them to manage the theft and recovery process locally Vehicles are recovered quickly before major damage has occurred

24 Alameda County s Use of GPS

25 Implementation of GPS Updated Countywide Vehicle Use Policy GPS Take-home vehicles Pull notice Green vehicle procurement Meet and confer with all 20 Labor Unions

26 The Payback of Telematics Fuel savings 15% savings in fuel Recovered 2 stolen vehicles in minutes Utilization Data Replace vehicles less often Monitor wear-and-tear of vehicles Automated reminders for maintenance Increase productivity Efficient routing/scheduling Ensure proper usage Utilization Summary Report Vehicle Label Distance Traveled (mi) Vehicle Engine Hours (hh:mm) Days Utilized Trips , : , : , : : , :

27 Problem: Electric Vehicles 49 plug-in vehicles in fleet: (6) C-MAX (20) Focus (9) Miles (6) Leaf (2) Prius (2) RAV4 (2) Volt (2) Zenith And: No Odometer No Charging Information

28 GPS Solution for EVs

29 Motor Pool EV Benefits FleetCarma is working on a real-time fleet dashboard that will show the State of Charge and the Current Charging Status (Coming in Nov. 2015) Currently this is only available on a vehicle by vehicle basis

30 QUESTIONS Contact Information David Worthington Fleet Manager County of Sonoma, California (707) Doug Bond Transportation Services Manager Alameda County (510) Sam Pence Staff Services Manager III Administration and Budgets Division of Equipment (916) Dave Head Chairperson MEMA Northern California (707)